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10 12 1983 COW Minutes . . . COUNCIL CHAMBERS - OCTOBER 12, 1983 COMMITTEE OF COUNCIL MEETING Committee of Council met this evening at 7:00 p.m. with the following members present: Reeve Deputy Reeve Councillor Councillor S. Davie J. McEwen T. Halfacre A. Johnson Absent: Councillor Robert Drury. Reeve S. Davie opened the meeting at 7:15 p.m. The following items referred from meeting of Council held on October 3, 1983, were presented for consideration: 1) Letter from R.V.H. proposed Project for hospital and funding allocations to surrounding Municipalities for construction cost and equipment and furnishings. Committee of Council recommend that a letter be forwarded to Planning Committee, Royal Victoria Hospital and request that the remainder of Council that have not had a tour of the facilities and explanation of the proposal, be given such an opportunity and that the Hospital Planning Committee be advised that the Township of Oro are prepared to consider meeting the allocation requirement calculated for the Township of Oro over the next two years, 1984 & 1985. Mr. Hubert Schaefer was present at 7:40 p.m. at request of Council with respect to Cash-in-lieu of Park lands for draft approved Subdivision - file 43T-79020 (Pt. Lot 24, Conc. 7). Mr. Schaefer brought to the attention of Council the matter of an area of approximately 10 to 15 acres mostly hardwood bush could be dedicated as Parklands if Council would be prepared to consider accepting same in place of the suggested cash-in~ie~ provided that the Township con- sider recommending approval for additional land to be developed under a second phase, in order to make the development more viable, and economical, considering the costs involved at todays prices. Reeve Davie thanked Mr. Schaefer for attending. Committee of Council recommend that Council attend an on site inspection of the property in question prior to next Committee of Council meeting. 2) Letter from Rowanwood Conserver Society Co-operative Incorporated with respect to building constructed on property, which did not comply with Township By-Laws after additional work beyond the purpose stated on Building permit issued. Committee of Council recommend that the letter from Rowanwood Conserver Society be received, along with a cheque in the amount of $300.00 which may be accepted to offset the additional costs for the Chief Building Official and By-Law Enforcement Officer with respect to non-compliance and in lieu of pursuing charges under Township By-Laws. The cheque may not be accepted as a fine under the By-Law since the Township had not proceeded with legal action under the By-Law when the use of the building as a residence ceased after a stop work order by the Chief Building Official. And further, that should the building again be used for anything other than what the Building Permit was issued for, action under the Township By-Law may have to be pursued. . . . - 2 - COMMITTEE OF COUNCIL MEETING - OCTOBER 12, 1983 3) Report on attendance of Open Forum on the Blueprint on Waste Management. Attended by Deputy- Reeve McEwen, Councillor Thelma Halfacre, Allan Johnson and Clerk/Treasurer, Henry Neufeld. A verbal report was presented by Deputy Reeve McEwen and Councillor Halfacre & Johnson on the attendance of the meeting in Orillia on Friday, October 7, 1983 along with a list of concerns from which a verbal presentation had been presented by the Deputy Reeve at the meeting. Committee of Council recommend that Council set aside a portion of a Committee of Council meeting to prepare a written submission to the Ministry as requested by the Minister. Also, that Clerk take direction to write the Ministry of the Environment and request report on the Squire's Sludge Lagoon. 4) Further consideration of By-Law to Regulate & Govern Tourist Campgrounds. Comments from U.N.F. and verbal comment from Driftwood Restaurant. Committee of Council recommend that the draft By-Law be revised and presented to the next meeting of Oro Council on October 17, 1983. 5) Consideration of M.S.I. proposal on Computer Hardware and Software, prior to meeting with Mr. Don Moore and Mr. Henry Noble for clarification and further explanation, to be held on Friday, October 14, 1983 at 2:00 p.m. Terry Hehn of Greer,Flemming,Rolland will be present for the meeting on October 14th. All Council members to attend the meeting, if possible. 6) Copy of letter to Alco Construction with respect to Cul-de-sac on proposed Subdivision 43T-25103, Plan 902, Concession 9. Letter is result of meeting of Road Supt., with Mr. A. Randsalu of Alco Construction as authorized by Council on October 3, 1983. Committee of Council are prepared to accept the revised design for the Cul-de-sac as prepared by the Township Road Supt., and Alco Construction be advised accordingly. 7) Monthly activities submitted by By-Law Enforcement Officer on time sheets - setting out hours and kilometridge for each complaint follow up or request to investigate and/or matter requested to pursue. Committee of Council accepted the report as presented. The matter of the Noise & Nuisance By-Law be further reviewed after additional information is received from Federation of Agriculture as discussed by Committee of Council. 3/ Commi ttee rts a) Roads - Chairman of Road Committee reported that gravel was being crushed and applied on roads. b) (i) Parks & Recreation Ad Hoc Building Committee Report. Clerk to take direction to contact Mr. M. Salter to attend a Committee of Council meeting to discuss plans for a proposal for Township Office Building. . . . - 3 - COMMITTEE OF COUNCIL MEETING - OCTOBER 12, 1983 c) Fire & Building Chairman of the Fire & Building reported on items pertaining to the Fire Dept. 1 ) 2) 3) 4) 5) Car fire on line 2 (Oct. 3/83). Fire Committee meeting set for October 25, 1983 at 7:00 p.m. at the Shanty Bay Fire Hall. The Bi-Annual meeting of District Chiefs to be held in November. Expenditures of Fire Budget to September 30, 1983 - $60,470.87 (Budget $109,500.). Meeting (Oct. 25) - Budget; Volunteer Fire Fighters replacement for those resigning from Edgar Dist (No.3 Station) ; Response from City of Barrie re: Counter proposal for fire call services; Setting Bi-Annual Meeting. 4) Procedures recommended for presentation by Orillia Airport Committee on October 26, 1983 at 7:00 p.m. and confirming of location for the meeting. Clerk had received notice from: CORA 15 persons will be attending; Oro Marigold Senior's - 4 persons will be attending. Oro Station Ratepayers - 9 persons will be attending; Bass Lake (Oro-Orillia 1 attending. CORA and Oro Station Ratepayers wish opportunity to make a presentation on October 26, 1983 if that is procedure or at a later date before Council reply to Orillia Airport Committee. Committee of Council recommend that the Special Meeting of Oro Council to hear a presentation from the Orillia Airport Committee and presentations from various Ratepayers Associations that have prepared a presentation, be held at the Oro Town Hall at 7:00 p.m. on Oct. 26, 1983. 5) Other matters to be considered for recommendation to Council. a) Copies of letters from the Reeve to M.N.R. with respect to Wayside Pit Lot 22, Conc. 11. Committee of Council recommend that Council remain firm on their stand that a Wayside Pit license should not be issued to Allan J. Cook Ltd., for the removal of material from Wayside Pit on Lot 22, Conc. 11 to the Ucci Subdivision, Concession 5. b) Copy of letter from Robert Young, P. Eng., Agricultural Engineer, Ministry of Agriculture & Food with respect to wet land conditions on property of R. & D. Small, Pt. Lot 14, Conc. 12, outlining recommendations to alleviate the situation. Also letter from R. & D. Small requesting Council's action with respect to drainage problem on his property, which in their opinion, is due to water run off from the Township Road. Committee of Council recommend that R. & D. Small, Lot 14, Conc. 12, be advised that the Township of Oro, through the Township Road Supt., have culverts available and will install same when requested upon receipt of the normal cost for same from the owner of the driveway. Driveway entrance culverts have always been the responsibility of the property owner unless the Township re-construct a road which changes size of entrance culverts. Alternatively, should the owner be able to purchase a culvert at a lesser cost and install same, provided that the installation is done under the supervision of the Road Supt. Also, further than the cleaning out of the ditch will be carried out as soon as it may be programmed in the Road Program. . . . 4 - COMMITTEE OF COUNCIL MEETING - OCTOBER 12, 1983 Added Letters not on Agenda: Letter from D.S. White, Q.C. with respect to Jo-Con Developments and request from Kevin Carroll, Solicitor for Allan G. Cook advising that a Judgement has been obtained against Jo-Con Developments Ltd., in the amount of $45,000.00 in connection with the paving work on the Subdivision. Mr. Kevin Carroll is attempting to find some way to seize any surplus in the Letter of Credit. This is not suggested by Township Solicitor, who is awaiting Council's instructions. Committee of Council recommend that a letter of reply be forwarded to Township Solicitor and advise that the Township are not prepared to make a copy of the Letter of Credit available to Mr. Kevin Carroll, Solicitor for Allan G. Cook Ltd. Also, that there would appear to be no in- dication that the Letter of Credit held is surplus to requirements by the Municipality. Letter from Heidi's Campground (behind Driftwood Restaurant) as an invitation to open house on Friday, Saturday ~ Sunday, October 14th, 15th ~ 16th. Committee of Council directed that an acknowledgement be forwarded. County of Simcoe Recreation Dept., advising that the Township of Oro have drawn the 9:00 a.m. Draw to Curl against Flos Township on October 22, 1983. Adjourn at 12:30 a.m. Clerk Reeve - S.C.G. Dave H. Ne