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12 14 1983 COW Minutes . . . COUNCIL CHAMBERS - DECEMBER 14, 1983 MEETING Committee of Council met this evening at 7:00 p.m. with the following members present: Reeve Deputy Reeve Councillors: S. Davie J. McEwen R. Drury T. Halfacre A. Johnson The Reeve opened the meeting at 7:00 p.m. Appointment - 7:00 p.m. M. Salter re: recommendations for future office facility. The following items were referred to Committee for further review: 1) By-Law prescribing the Tariff of Fees for Processing of Planning Applica- tions By-Law 1334/83 - First Reading, December 5, 1983. Committee of Council recommend that the By-Law be presented to the next meet- ing of Oro Council for second and third reading, and passing of same. 2) Furnace Service in all Municipal Buildings - tabled until matter was presented to Recreation Committee with respect to Community Centre Building. Committee of Council recommend that notice calling for quotation be placed in the Barrie Examiner and Orillia Packet. Mr. Millet Salter was present at request of the Ad Hoc Committee of Council with respect to plans for future office space, whether renovations and addi- tions to present facilities, or consideration for new building. Information required: a) b) c) d) e) f) g) Size of Council Chambers Size of Office Space Washroom - Public & Staff Parking & Septic System Area Type of Building Where is a logical site if a new site is the route Interior requirements for a proposed Modern Building. The above items were discussed at some length from the basis of the Ad Hoc Committee Report. Mr. Salter presented a proposed plan drafted for the Township of Tecumsah, which had not become a reality. Mr. Salter suggested an evaluation of five year projection period and second examination of next five years. Case of short term and long term requirements forseeable. . . . ... - 2 COMMITTEE OF COUNCIL MEETING DECEMBER 14, 1983 After further consideration, the following recommendations were put forth: Committee of Council recommend that Council request Mr. M. Salter to advise of step to step procedures required to complete the program for consideration for future Township Office facilities. 5) Proposed Simcoe County Agricultural Hall of fame - left for further con- sideration, meeting of November 21, 1983. Committee of Council recommend that the Ministry of Agriculture & Food be advised that matter may be further reviewed by Council after the January 20th, 1984 meeting, which is to be held at the Simcoe County Museum, Midhurst. 6) Central Ontario Diabetes Health and Education Centre proposal to establish same in Barrie - request for funds to start program for same. Committee of Council recommend that this matter will be further considered when Council review grants when 1984 Budget is completed. Committee Reports Fire Committee Councillor Halfacre, Chairman of the Fire Committee reported on the recent fires in the Township. A Fire Committee Meeting is to be held at the shanty Bay Fire Hall, December 15, 1983 at 7:00 p.m. Road Committee Councillor Johnson reported on roads and recent difficulties encountered by the Road Dept. due to mixture of snow and rain. Recreation Committee Recreation Committee recommendations from December 8, 1983 for consideration by Council Committee, December 14, 1983. Request for Financial Assistance made by Orillia Minor Hockey Association. That the Committee recommend that Council not contribute to the Orillia Minor Hockey Association as requested. Committee of Council concur with the recommen- dations. Community Centres, Financial Reporting Requirements That the Committee recommend that Council require each 'Treasurer' of the various Hall Boards to submit a 1984 Budget prior to March 1, 1984, and to submit quarterly financial reports during the forthcoming year, the first being due March 31, 1984. Committee of Council concur. . . . ..... -3- OF COUNCIL MEETING DECEMBER 14 1983 Recreation Master Planning: That the Committee recommend to Council that a Recreation Master Plan be under- taken by the Committee, subject to the availability of financial resistance from the Ministry of Tourism & Recreation in the amount of 50% of the study cost. The Committee tentatively recommend, for budget purposes, that the Munici- pal share not exceed 15,000.00 or 50% of the total study cost, subject to refinement at such time as terms of reference and consultants study proposals may be available. Committee of Council concur on the basis that Council budget for this project on a two year basis - 1984 and 1985 equal amounts. Shanty Bay Firefighters Ball Diamond backstop & Fence proposal. That the Committee recommend to Council that the Shanty Bay Firefighters Asso- ciation proposal for development of a Baseball Diamond Facility be tabled pending the recommendations of any comprehensive Recreation Master Plan as may be considered by the Committee. Committee of Council concur and Shanty Bay Fire Fighters be advised accordingly. Consideration of Schedule for Salary and Wage - to amend Schedule 'A' & 'B' of By-Law 1279/82 as amended by By-Law 1293/83 - presented draft By-Law Sche- dule based on 5% increase from Level 1 to 10 and Steps 1 - 5 for each level. Once Schedule has been approved a By-Law to fix the rates and remuneration for employees for the year 1984 may be prepared and presented along with rec- ommendations of Department Heads. After some discussion, a By-Law to amend By-Law 1279/82 as amended by By-Law 1293/83 to replace Schedules A & B with the revised Schedules, be presented to the next meeting of Oro Council. Council discussed matter of salary and wages for 1984. Meeting adjourned at 10:45 p.m. Clerk - H. Neufeld Reeve - S.C.G. Davie ....