05 15 1985 COW Minutes
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COUNCIL CHAMBERS
MAY 15,
1985
COMMITTEE OF COUNCIL MEETING
Committee of Council met this evenIng with the following members present:
Reeve
Deputy-Reeve
Councillors:
Stephen Davie
Joanna McEwen
Robert Drury
Allan Johnson
Absent:
Councillor, Thelma Halfacre
Also Present:
Robert W. Small - C.A.O./Treasurer
Opening - Reeve Davie opened the meeting at 7:10 p.m.
Declaration of Conflict of Interest - None declared
intments - as scheduled for this evening
7:15 p.m. - Opening of Tenders - Road Supt. present
7:30 p.m. - Pits & Quarries - extension of and increase of Tonnage for:
E.R. Alexander Const.
- Allan G. Cook Ltd.
8:00 p.m. - Completion of opening of Tenders
8:30 p.m.
Mrs. Weatherby and other neighbours
re: Operation of Barrie Speedway
(cancelled, re-scheduled for May 29, 1985)
8:30 p.m.
Also re-scheduled for May 29, 1985 - Mr. Douglas Little of Huronia Tourist Association - 8:00 p.m.
Tenders - as advertised in Barrie Examiner, Orillia Packet & Times and Daily Commercial News -
for Contract Tenders.
85-01 - Dust Control
85-02 - Pi t Run Gravel
85-03 - Crushed Gravel
85-04 - Surface Treatment
85-05 - Asphalt (Hot Mix)
85-06 Corrugated Pipe (Culverts)
85-07 - Equipment Rentals
Non-Asphaltic Oil
In response the following Tenders were received for each of the Tenders:
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Tender No. 85-01 - Calcium
1.
Miller Paving
Box 250
Unionville, Onto
L3R 2V3
2.
Pollard Bros.
Box 280
Harrow, Ontario
NOR IGO
Tender No.8
1.
Reeves Constr. Ltd.
372 Main Street
Mount Forest, Onto
NOG 2LO
2.
Robert Young Constr. Ltd.
R.R.#l
Ennismore, Ontario
KOL lTO
3.
E.A. Davey Gravel
424 Regent Street
Orillia, Ontario
L3V 4C9
Tender No. 85-03 - Crushed Gravel
1.
Robert Young Constr. Ltd.
R.R.#l
Ennismore, Ontario
KOL lTO
2.
Collingwood Sand & Gravel
345-6th Street
Collingwood, Ontario
L9Y 1Z4
Tender No. 85-04 - Surface Treating
1.
Evano Contr. Ltd.
R.R.#2
Bradford, Ontario
LOG lCO
2.
McKean Quarries
23 Lockhart Rd.
Collingwood, Onto
L9Y 2L4
3.
NorJohn Contr. Ltd.
P.O. Box 100
Thorold, Ontario
LZV 3Y8
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TOTAL PRICE
$ 54,650.00
54,718.47
22,400.00
23,800.00
Contract Tender taken
but not completed.
49,800.00
61,120.00
51,960.00
49,680.00
46,809.00
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Tender No. 85-05 - Asphalt
TOTAL PRICE
1.
$ 174,406.80
McKean Quarries Ltd.
23 Lockhart Road
Collingwood, Onto
L9Y 2L4
2.
K.J. Beamish
P.O. Box 2177
Orillia, Ontario
L3V 6S1
159,480.00
3.
Allan G. Cook Ltd. (rec I d late
Box 1500 @ 12:10 p.m.)
Barrie, Ontario
L4M 4V3
170,800.00
Tender No. 85-06 - Culvert Pipe
1.
Armco Westeel Canada Limited
P.O. Box 3000
Guelph, Ontario
N1H 6P2
32,403.88
2.
Koppers Int. Canada Ltd.
950 Industrial Road, Box 3458
Cambridge, Ontario
N3H SC6
30,860.65
3.
J.V. Holt Sales Ltd.
3447 Parkhill Road E.
Peterborough, Ontario
K9L lC4
30,332.76
4.
Canada Culvert & Metal Prod. Ltd.
10525 Keele Street, P.O. Box 578
Maple, Ontario
LOJ lEO
33,526.45
5.
35,038.40
Clemmer Industries (1974) Ltd.
Box 130
Waterloo, Ontario
N2J 4A4
6.
E.S. Hubbell & Sons Ltd.
Box 118
Thamesville, Ontario
Nap 2KO
42,181.54
7.
Corrugated Pipe Co. Ltd.
Box 176
362 Lorne Avenue E.
Stratford, Ontario
NSA 6Tl
33,042.95
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Tender No. 85-07 - Equipment Rentals
1.
E.A. Davey Gravel
424 Regent Street
Orillia, Ontario
L3V 4C9
2.
Doug Fischer Contracting & Haulage
R.R.#2
Hawkestone, Ontario
LOL 1 TO
3.
Jo Bianchi Haulage
12 Tudhope Blvd.
Hawkestone, Ontario
LOL lTO
4.
Morris Shelswell Excavating
Hawkestone, Ontario
LOL lTO
5.
Van Niekerk Excavating
R.R.#2
Shanty Bay, Ontario
LOL 2LO
6.
Ge rry She 1 swe 11
R.R.#l
Hawkestone, Ontario
LOL 1TO
7.
Central Oro Natural
c/o John Pilger
R.R.#5
Orillia, Ontario
L]V 6HS
Stone
8.
Wayne J. Abbott
R.R.#l
Hawkestone, Onto
LOL lTO
9.
Garry Priest Sand & Gravel
R.R.#2
Minesing, Ontario
LOL lYO
10.
Law Construction Ltd.
Shanty Bay, Ontario
LOL 2LO
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ALL TENDERS TO BE COLLATED AND LISTED
BY ROAD SUPT. AND LIST TO BE PRESENTED
TO COUNCIL.
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Tender No. 85-10 - Grass Cutting
TOTAL PRICES
1.
Alron Enterprises
R.R.#l
Orillia, Ontario
L3V 6Hl
Tender taken but not completed.
2.
$ 4600.00
Allan Hewitt
R.R.#3
Orillia, Ontario
L3V 6H3
3.
2703.75 (Gord McDonald present
during opening of tenders)
Gord MacDonald
162 Sanford Street
Barrie, Ontario
L4N 3C7
Tender For Non-Asphaltic Road Oil
Quotation Only
1. Canam
Box 130
Bresleau,
NOB lMO
Price per litre - 20.46
Price per gallon - 96~ per gal.
Onto
Recommend that the tenders be referred to Road Supt. for full inspection and report to Council
on May 23, 1985. Road Supt. also to collate the Equipment Tenders with copy to each Councillor.
Road Tour - scheduled for May 30th. 1985 at 8:00 a.m.
(b)
Re: Increase of Tonn
for - E.R. Alexander Construction
- Allan G. Cook
Present from M.N.R.
- Wm. Fitzgerald and Ministry of Natural
- Solicitor - Douglas Christie
- Ron Robinson of Ainley ~ Associates
- Road Supt. Fred Haughton
- Mr. D. Blenkearn of Allan G. Cook Ltd.
Resources
Mr. Fitzgerald and Mr. Blenkearn of Allan G. Cook Ltd. were asked to leave the Council Chambers
until Council reviewed the matter with Mr. D. Christie, Township Solicitor and Ron Robinson of
Ainley ~ Associates Ltd.
Letters from Solicitor were reviewed with Mr. Christie and the whole matter discussed setting
out Council's concerns.
After which mr. Fitzgerald and Mr. Blenkearn were asked to attend.
Reeve asked Mr. Blenkearn if he had anything further to add, above what was in his letter.
Mr. Blenkearn mentioned paying taxes to Township Licences to Province and fuel tax -
authority to use Public Highway and advised that in his opinion financial contribution
towards road upgrading should not be a requirement.
Reeve asked if Allan G. Cook would support the Township with a letter te M.T.C. towards
improvement of Line 7.
Solicitor asked if detailed site has been completed.
Detailed site plan now complete awaiting approval of M.N.R.
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OF COUNCIL MEETING
MA Y 15
1985
Mr. Fitzgerald was asked to comment on the discussion he indicated the matter of entering
into agreements with a municipality was not under the jurisdiction of the Ministry.
It was recommended by Committee of Council that the Township Engineers prepare some estimate
of costs that could be involved for the concerns of Council.
The major concerns expressed by Council were: Dust Control - Damage to Road bed by trucks
signs at pit entrances, Intersection of County Road No. 11 and 7th line require paving to
a distance of 100 feet, place added to conditions of the agreement hours of operation.
And further, that the estimates be reviewed with Township Solicitor once received.
Matters to be considered by Committee of Council
(a)
letter re: Molnar Systems - from Peat-Marwick limited advising that Molnar Systems Group
had gone into receivership as of May 3, 1985 and that Peat-Marwick limited was appointed
as agent to collect accounts receivable pursuant to a registered assignment of book
debts on May 3, 1985. Registered letters as presented had been forwarded to all clients
of Molnar Systems Group Inc. And further, that Peat-Marwick limited would continue to
operate the Company until a sale as a going concern is completed. And that all payments
are to be made to Peat Marwick offices at 340 woodlawn Road West, Suite 18, Guelph, Onto
N1H 7K6.
Clerk reported on telephone conversation with representative of Peat-Marwick, who advised that
contracts with Molnar Systems Group would be included as assets on purchase of the Company.
Presently three purchasers were negotiating the purchase, which could be finalized shortly.
(b)
Student Council Program changes and/or adjustments to program from observations and
comments of the first two schools, namely Shanty Bay & W.R. Best Public Schools. And
to schedule date for Guthrie and East Oro Student Council Tour.
Recommended by Committee of Council that the third Tuesday in October be scheduled for the
Student Council Tour with some amendments to the schedule to shorten time at the Waste
Disposal Site and Road Department with some time extended to attend Committee of Council
meeting. And that when the Schedule has been revised same be forwarded to the Principals
of Guthrie and East Oro Public Schools.
(c)
r from Discount Car & Truck Rentals - re: Rental of Mini Bus of Van with prIce
letter of quotation be received and filed for reference.
(d)
referred from Meeti
of Council
(i)
County property line 9 and gates at both ends of line 9 (north of Bass lake Road and
South of County Road #22)
Clerk advised he had contacted the County Clerk as instructed.
Recommend that the gates be installed as soon as possible by Road Department and keys to
gate be forwarded to all property owners involved along the line 9 between Bass lake
Side Road and County Road No. 22, as well as to the County of Simcoe.
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COMMITTEE OF COUNCIL MEETING - MAY 15, 1985
(iii) Lakeshore Promenade - Plan 626
Clerk advised that he had met with Solicitor, D.S. White, Q.C. to review Draft agreement as
directed by Council. Also letter and individual agreements as prepared by D.S. White.
Committee of Oro Council recommend that Oro Council concur with the agreement as drafted and
Mr. D.S. White requested to further advise as to possibility of registering same on title
after which the agreement is to be forwarded to all proponents of the proposed clean-up of
bank of the Promenade in front of Lots 52, 55, 56 & 57, Plan 626.
Committee
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Fire Committee
Councillor Bob Drury on behalf of Chairlady, Thelma Halfacre presented a report and suggested
resolution to be presented to Council.
Recommend that a letter be forwarded to Orillia Township and Medonte Township with respect
to consideration of a joint Fire Dispatch System.
W.D.S. - verbal report
Parks & Recreation
Consideration of application for Master Plan Outdoor Recreation Program
Grant program cut from 5 Councillors to 3 Councillors
Council wish to see information sheet to be placed in tax notice prior to printing of same
with respect to notices to be included.
Histo
Commi ttee
Requests from History Committee:
- Mesh screens on African Church be placed on windows by Charlie Sanderson
- Yard and Road Allowance to be cleaned up from poor condition left by Northern and Central
Gas Company and Bell Canada requesting unfinished and poor condition of property after
work at this area was carried out, be cleaned up.
Other Matters to be b
t to the attention of Committee of Council
(a)
Telephone System in Township Office
Quotation from Bell Canada
Vantage 12 Electronic Small Business System -
Matter of purchasing such equipment not be considered at this time, be further considered
at a later date. Clerk to have temporary telephone hook-up for Chief Building Official be
completed under present system.
(b)
Letter from David Williams requesting Council to consider one-time donation towards
Road Signs for 1IBlock parent1l Programme.
Committee of Council recommend that further information be requested from Mr. Williams as
to total cost of signs for Block Parent Program proposed.
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EE OF COUNCIL MEETING
1985
MAY 15
(c)
By-laws for next Council meetin9:
(i)
Appointment By-laws for:
- Treasurer/Administrator
- Clerk
Deputy-Clerk
- Deputy-Treasurer
- Tax Collector
- Remuneration
Committee of Council recommend that the draft By-laws as presented be reviewed by Council
members and presented to a meeting of Council to be held on May 23, 1985 for further consideration
and passing of same.
Presented letter from Douglas S. Christie, Solicitor with respect to conveyance of property
by Ralph Leigh to Township of Oro, in trust for Trustees Hawkestone Police Village and matter
of establishing Part 1 shown on Survey Plan as a Road Allowance. The Road Allowance being
a request by Ralph Leigh as access to his property from Allen Street, in exchange for the
property to the Trustees.
Committee of Council recommend that Township Solicitor prepare a letter to Mr. Ralph Leigh
suggesting that the parcel of land shown as Part 1 on Survey Plan and considered as a
parcel of land which could at some future date be established as a Road Allowance when it
is required and that in the meantime Mr. Ralph Leigh have the privilege to use same as
access to his property at pleasure of Oro Council, which will be considered as held in
trust for the Trustees Hawkestone Police Village. Copy of such letter be placed on file
in Township records.
The request from Councillor, Thelma Halfacre, Chairlady of Fire Committee, who was unable
to attend the meeting this eveing, to recommend the Oro Council pass a resolution of Council
Policy that the Fire Chief and Deputy Chief meet with Staff member to address Fire issues/
correspondence, Council's directives, etc. for which written records are to be kept, in
order that the Fire Department & Council will have a clear picture of the Fire Department
operation, was presented by Councillor Drury.
After consideration of the proposed draft resolution, it was recommended that Fire Committee,
Fire Chief & Deputy Chief and Chief Administrative Officer schedule a meeting to review the
proposals as set out in suggested notice of motion, before such a resolution is passed by
Council. Also that in the meantime the Chief Administrative Officer meet with the Fire Chief
of the City of Barrie regarding the matter of Fire Dispatch Service.
Several other matters were brought to the attention of Committee of Council for consideration.
The meeting adjourned at 10:50 p.m.
S.C.G. Dave,
H. Ne
eve