08 21 1985 COW Minutes
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COUNCIL CHAMBERS - AUGUST 21, 1985
Committee of Council Meeting
Committee of Council met this evening at 7:15 p.m. with the following members present:
Reeve
Deputy Reeve
Councillors:
S.C.G. Davie
Joanna McEwen
R. Drury
A. Johnson
T. Halfacre
Also present: Victor DeMartini and Jim Kabitsis as well as one member of the press
Opening of Meeting
By Deputy Reeve at 7:15 p.m.
Declaration/Disclosure of Conflict of Interest - none declared
Appointments
7:30 p.m. - Douglas G. Lewis, Q.C. re: letter of reply with respect to Township of Oro
Resolution regarding President Reagan's Star Wars Plan.
8:00 p.m.
Road Supt. re: Welcome Signs (item 5 of Report presented to Council as well as
other matters referred to in the written report).
Unfinished Business to be Further Considered
(a)
Hawkestone Police Village exchange of land from Ralph Leigh to Township, in trust
for Trustees H.P.V. and transfer of Part 1, on Plan 51R-13350 to Ralph Leigh as
access to his property according to By-law No. 1404/85 as passed by Council August
6, 1985.
Clerk advised that Ralph Leigh had been in the office following the passing of the
By-law and indicated that the request of the Trustees had been to this parcel ac-
cording to original intention to be conveyed and designated as a !!future road!!.
Clerk further advised that arrangements had been made to have Mr. Ralph Leigh meet
with the Solicitor in this regard to explain reason for the conveyance as set out
in the By-law. As a result of this meeting, letter from Solicitor (Douglas S.
Christie was presented for Council's consideration.) A copy of this letter had been
presented to Road Supt.
Moved by Drury seconded by Halfacre that after consideration Committee of Council recom-
mend that Oro Council would have no objection to the alternative proposal as set out in
the Solicitors letter, which are in accordance with conveyances as set out in By-law
1404/85. And further, that the Road Supt. carry out the work with respect to culvert
at Allen Street and necessary drainage ditching and that the Survey and legal costs be
assumed by the Trustees of Hawkestone Police Village with no costs being assessed to
Ralph Leigh except for any legal costs incurred by him, in having his own Solicitor
reviewing the conveyance documents and By-law authorizing same, should he choose to do
so.
Note:
Reeve Steve Davie arrived at 7:10 p.m.
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Committee of Council Meeting - August 21, 1985
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(b)
Presented letter from the Hon. John Eakins, Minister of Tourism and
vising that the application for the 1985 Municipal Recreation Grant
been approved for an amount of $7,290.00, being 81% of the eligible
for.
Recreation ad-
(0. Reg 517) has
amount applied
Moved by McEwen seconded by Johnson that Council recommend that the Administrator/Treas.
write the Hon. Minister of Tourism and Recreation expressing the Committee's dissatisfaction
and frustation with the level of funding provided by O. Reg. 517/83 currently being only
81% of the announced allocation originally budgetted for.
(c)
Part Lot 16 ~ 17, Conc. 14 - agreement of purchase. Presented letter from M.T.C.
forwarding copy of deed as prepared by M.T.C. for Council approval, requesting same
be returned if satisfactory, along with a certified cheque in the amount of $38,400.
Moved by McEwen seconded by Johnson that Committee of Council recommend that Oro Council
respond to M.T.C. advising that the deed as prepared be executed by the Minister of Trans.
and Communications and Treasurer authorized to issue a certified cheque in the amount of
$38,400 as set out in Agreement to Purchase and Clerk to forward same to M.T.C. with re-
quest for executed deed, which is to be registered when received.
Moved by Drury and seconded by McEwen that Committee of Council go in camera at 7:25 p.m.
Moved by Halfacre seconded by Drury that the Committee of Council rise and report from
in camera at 7:27 p.m.
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Moved by Halfacre seconded by Drury that Committee of Council recommend to Council that
the Administrator present the appropriate documentation re: the farming operation on the
property located on part lot 16 and 17, Conc. 14 presently owned by the M.T.C. which is
in the process of being purchased by the municipality and further that this documentation
be presented at the next Council meeting.
(d) Presented letter from Tim ~ Shelly McHardy, purchasers of Part Lot 26, conc. 7, with
request for permission to occupy existing cottage once moved to new location as shown
on Plan of Survey attached, during construction of new residence. Owner is prepared
to enter into an agreement to convert the cottage for a garage once residence is
completed for occupation. Report of Zoning Administrator as to compliance along
with draft agreement presented for Council's consideration.
Moved by McEwen seconded by Johnson that Committee of Council recommend that Oro Council
permit the owner of pt Lot 26, to occupy the existing cottage during the construction
of the new residence, according to conditions of the Agreement to make the cottage unfit
for human habitation on completion of the residence by November 30, 1985 and that the
said building being completely converted to a garage by June 30, 1986.
(e)
Staff Report on meeting with Mr. Eric Allinson with respect to proposal for Offer
to Purchase of approximately 4-5 acres for Park purposes for Bass Lake area and
Mr. E. Allinson's proposal as result.
Moved by McEwen seconded by Halfacre that the Committee recommend to Council the pur-
chase of approximately 3.85 acres of land from Mr. ~ Mrs. Eric Allinson in part of Lot
2, Concession 14, land price to be $7000 exclusive of land transfer survey and legal
costs.
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Committee of Council Meeting - August 21, 1985
(f) Presented letter from James DeMartini of Monica Interior Design Limited advising
that the firm is planning to market chalets in Sugar Bush Development. Letter re-
quests permission to set up a sales trailer on the east corner of County Road 22
and Huronwood Drive. Clerkls Report on telephone conversation with Mr. James
DeMartini was presented.
On motion of Halfacre and McEwen that Committee recomment to Council
On motion of Halfacre and McEwen that Committee recommend to Council that they would have no objection to Modco
Investments or Monica Interior Design Ltd. placing a Sales Trailer on their property
off Huron Woods Drive, approximately 3001 to 3501 south of the Horseshoe Valley Road
(County Road No. 22) for sales purposes only, for a period of one year or until such
time as all chalets have been constructed, whichever comes sooner. Provided that
portable toilets are provided. And further that any damages to the township Roads
on Plans M-8, M-9, M-30 and 31 will be the responsibility of Modco Investments or
Monica Interior Designs Ltd.
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Douglas G. Lewis, Q.C. attended the meeting at 7:30 p.m. in regards to clarification
of letter sent by H. Neufeld with respect to President Reaganls Strategic Defense Plan.
Fred Haughton, Road Supt. attended at 8:00 p.m. in regards to welcome signs for the
Township of Oro.
Moved by Halfacre seconded by McEwen that Committee recommend to Council that the Welcome
to Oro sign report to be re-submitted in 1986 and is to be included in the 1986 Budget.
(g)
Clerk's Report as directed by Council re: Lic. of Occupation - Oro Memorial Park
- O.P.P. have been contacted and advised that control in swimming area would not
be any more effective with water lot except in case of no swimmers at the
time.
- costs $200.00 once not annual assessment
- cost of survey has not been obtained verbal estimate from Paul Kitchen, O.L.S.
$900.00
Committee of Council recommend that this report be received and filed.
(h)
Letter from Deputy Minister, Ministry of the Environment with respect to part IX
of the Environmental Protection Act Proposed Spills Regulation, including:
i)
ii)
iii)
Notice of Meetings
List of changes proposed
Draft Copy - conditions in
89 of the Act
respect of compensation from Crown Under Section
(Copy of same has been presented to Road Supt.)
Committee of Council recommendation that the Administrator take direction to write to
the Ministry of Environment.
(i)
According to resolution of Council - Clerk to present a list of property owners
for sale of lands for arrears of municipal taxes, after the required period has
expired, unless otherwise directed by Council. Copy of list had been made avail-
able to all members of Council.
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Committee of Council Meeting - August 21, 1985
Moved by Drury seconded by McEwen that the Committee recommend to Council that(th~ proceedings
be initiated in regards to the list of properties eligible under the Act for sale of land for
arrears of municipal taxes.
(j)
Staff Report - Warden Wyn Walker of Ontario Humane Society had been in the office to ad-
vise that problems of dogs in Oro Memorial could possibly be overcome by amending the
Township Canine Control By-law to include a paragraph in the By-law such as used in the
Town of Gravenhurst By-law - Item 8.
Moved by Halfacre and seconded
No. 1311/83 be amended to read
inclusive that no dog shall be
area.
by Johnson that Committee recommend to Council that By-law
that "During the months of nay, June, July, August and Sept.
allowed in any area normally used by the public as a swimming
(k)
9th Line Gates - report of damage to gate received from Leslie Sedgwick and Peter Walsh
- Road Supt. may have some comments regarding same.
Committee of Council recommend that the Clerk take direction to write Leslie Sedgewick and
Peter Walsh re: Council's actions and the continuing problems.
(1) Letter from D.S. Christie, Solicitor forwarding for information purposes a copy of an
article in a Newsletter published by the Ministry of Municipal Affairs (Background)
for information purposes.
Committee of Council recommend that the information be received and filed.
Staff Reports
(a)
Review of proposed By-law appointing members of the Fire Dept. as Building Inspectors.
Moved by McEwen seconded by Halfacre that Committee recommend to Council that the proposed
by-law appointing members of the Fire Dept. as Building Inspectors be presented at the next
meeting of Council.
(b) C.A.D. Report re: Incoming and Outgoing correspondence and complaint procedures.
Moved by Johnson seconded by Halfacre that the Committee recommend to Council that the
C.A.D. report re: incoming and outgoing correspondence and complaint procedures be re-
ceived and adopted as a policy of the Township.
(c)
C.A.D. Report re: Position of Fire Chief, Township of Oro.
Moved by Halfacre seconded by J. McEwen that the Committee recommend to Council that the
C.A.O. report re: full-time staff position be received and adopted.
(d)
C.A.D. Report re: Procedural By-law
Moved by Drury seconded by Halfacre that the Committee recommend to Council that the
C.A.O. report on the Procedural By-law be adopted and the new Procedural By-law be pre-
sented to the next meeting of Council.
(e)
C.A.D. Report re: Management Letter From Township Auditor
Moved by McEwen seconded by Johnson that the Committee recommend to Council that the C.A.O.
report re: Management Letter from Township Auditor on May 23, 1985 be received and adopted.
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Committee of Council Meeting - August 21, 1985
(f)
C.A.O. Report (Verbal) re: Update on Current STaff
C.A.O. gave a status report on current staff in relation to Woods Gordon report and made a
recommendation to Committee of Council for their consideration.
(g)
Fire Chief Report re: Telephone System
Moved by Halfacre seconded by Johnson that the Committee recommend to Council that the Fire
Chief, Ron Young re: Improvements to the Telephone System not be accepted. The Administrator
took direction to write the City of Barrie regarding the availability of the City providing a
Fire Dispatch System for the Township of Oro.
Other Matters to be Brought to the Attention of Committee of Council
(a)
Letter from County of Simcoe re: Industrial Conference 1986
Moved by Halfacre seconded by Johnson that Oro Council recommend to the 1986 Council that the
municipality should participate in the Site Selection 186 Conference and Exhibition on the
following conditions:
a)
b)
that the tourism industry is emphasized as part of the Simcoe County exhibit
that the Township of Oro's financial contribution not exceed $1000 to be budgeted for in
1986.
Moved by McEwen seconded by Johnson that Committee of Council adjourn at 10:25 p.m.
R. Small, Administrator
S.C.G. Davie, Reeve