03 28 1984 COW Minutes
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COUNCIL CHAMBERS - MARCH 28, 1984
COMMITTEE OF COUNCIL MEETING
Oro Council met this evenIng at 7:00 p.m. as Committee of Council with the following members
present:
Reeve
Deputy Reeve
Councillors:
S. Davie (absent
J. McEwen
R. Drury
T. Halfacre
A. Johnson
due to illness)
Council unanimously appointed Deputy Reeve J. McEwen as Chairman in the absence of the Reeve
who telephoned that he was unable to attend due to illness, and family Doctor's suggestion
that he get some complete rest.
The Deputy Reeve opened the meeting at 7:10 p.m.
Appointments:
7:00 p.m.
7:45 p.m.
Fire Chief
Ron Johnson & Wayne Erdelac (Frank Cowan Ins.)
Fire Chief Ron Young was present at request of Council to review a number of items with Council
for which a list had been prepared for his response. As well as amendments to By-Law as pro-
posed by Burnie Walsh, representative from the Office of the Fire Marshall. Also, consideration
of proposed 1984 Fire Budget. The foregoing matters had been discussed and reviewed at the
Fire Committee meeting held on March 27, 1984 at the Shanty Bay Fire Hall.
The Chairman of the Fire Committee, Councillor Halfacre, presented a revised Budget for a total
expenditure of $153,803.10 which was reviewed with Committee of Council. The revised Budget
was a reduction of $7,300.00 from earlier Budget presented. After review and consideration,
Committee of Council recommended that the Budget as presented, with some changes within Fire
Stations, as recommended by Fire Chief be submitted to Council for approval.
Various other items were presented for discussion by the Fire Committee Chairman and the Fire
Chief, without specific recommendations.
Matter of Chief and Deputy Chief attending fires at the same time was brought to the attention
of Committee of Council for discussion.
After considerable discussion the matter was left that the Fire Committee and Fire Chief to
further review this matter to eliminate duplication of attendance at Fires.
The Fire Chief brought forward the matter of signs at intersections along No. 11 Highway that
read east & west, when is fact the Highway runs in an easterly-westerly direction through
Oro and Concession lines run north and south. Request being to write M.T.C. and ask to have
the words east and west removed from the direction signs. This apparently is confusing to the
Fire Department and residents, particularly, new residents. After discussion, Committee of
Council made the following recommendation.
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COMMITTEE OF COUNCIL MEETING
MARCH 28, 1984
That Oro Council pass a resolution
and request that the east and west
ment and residents due to the fact
through the Township of Oro.
and write to the Ministry of Transportation and Communications
signs be removed because of the confusion to the Fire Depart-
that No. 11 Highway runs in an easterly-westerly direction
It was brought to the attention of the Committee of Council that the proposed Budget for the
Fire Department includes $800.00 for the Township of Oro to host the Mutual Aid Meeting in
1984. In view of the fact the Council will not meet again after April 2, 1984 before the meeting,
a recommendation should be considered at this meeting to authorize the expenditure.
Committee of Council recommend that Oro Council authorize the expenditure by the Fire Department
of up to $800.00 to host the Mutual Aid Meeting, this amount being included in the proposed
1984 Budget.
Mr. Wayne Erdelac, representative from Frank Cowan Insurance was present at 8:10 p.m. as well
as Ron Johnston, Insurance Agent, to present proposal for 1984 Insurance coverage for the
Township and premium for same. Present coverage expires May 1, 1984.
Before Mr. Erdelac commenced with the proposed presentation of the 1984-85 coverage. Council
asked certain questions on Fire Inspection while the Fire Chief was still present. Mr. Erdelac
suggested that Municipalities should not make a practise to certify for Insurance Companies,
in light of the fact that the Municipality could then be placed in an apparent responsible
position. However, in any case, the township Insurance Comapny would have an obligation to
cover the Municipality under Liability Insurance. Suggest when inspection forms are completed
should be stamped, but not signed and if so, marked "Without Prejudice".
Mr. Erdelac commenced on page 3 of his Risk Management Report - Proposal Highlights, listing
summary of coverages and renewal provisions for 1984-85 term. Then followed with losses paid,
page 2. Then reviewed the Special Features, page 4. Next, Page 5 - Property Summary specific
limit liability items. Page 6 - Property Insurance Coverages defines, and through to page 15.
On completion of the review, Council members were given the opportunity to ask questions.
Deputy Reeve McEwen on behalf of Committee of Council, thanked Mr. Erdelac and Mr. Johnston
for their time and presentation.
Committee of Council recommend that staff reVIew both proposals and prepare a report for April
11th, Committee of Council meeting.
1) The matter of Student Reeve for the month from Grade VIII Students of Guthrie and East
Oro Public School was again presented for Council's consideration and proposed Schedules for
such a program according to Council's resolution at a meeting held on March 19, 1984. Clerk
advised that he had contacted the schools.
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Admin.
at Council and
Roads (; WDS
with Fire
Reeve at County
16th.
Committee of Council recommend that the Student Reeve of the month attend Council Meeting on
the 16th of April.
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COMMITTEE OF COUNCIL MEETING - MARCH 28, 1984
2) The Clerk reported that he had contacted the County Administrator, Duncan Green, as
directed by Council at the regular meeting held on March 19, 1984 for information with respect
to Consulting services on Insurance Coverage and Banking requirements.
Insurance Consultant for County was Mr. Hartley from O.M.E. - which eliminated ROMA to quote
on Insurance County - fee 10% of previous years Premium.
Banking Study - County had not undertaken a study as such, but had obtained a copy of a study
carried out by a Municipality and advised a copy could be obtained.
The banking proposals be tabled until some time in May.
3)
Municipal Office Facility Study.
Recommendation - Clerk to reply to letter of W.M. Salter, Architect and request he proceed
with reduced study for proposed Municipal facilities according to his letter of March 14, 1984
and that along with the study he prepare reocmmendations of interim changes within the present
facilities of any working improvements until proposed facility changes are undertaken in the
future.
4)
Consideration of Grant to Orillia YMCA Building Fund.
Committee of Council expressed various comments with respect to a grant suggestion that a
notice be included in flyer with final tax bill regarding Council's position towards a grant
and the opportunity be left with ratepayers to contribute donations as they feel able.
5) Letter from Parliamentary Assistant to Premier re: nominations of individuals to receive
award of Bicentennial Medal, for their volunteerism and community service.
Committee of Council recommend that an Ad Hoc Committee be established and tabled for next
Committee of Council meeting.
Suggested names:
James Mould;
Henry Neufeld
Howard Campbell;
Roads:
lication for
ide Pit
Lot 23
Con. 10
Committee of Council recommend that Oro Council approve the forwarding of an application to
open a Wayside Pit for material to be applied on Roads to be constructed south of No. 11 Highway.
Grader
rator Course
Committee of Council recommend that the registration for Robert Henderson to attend the Grader
Operating Upgrading Programme at Sheridan College from May 28th to May 31st, 1984 be approved
as recommended by Road Committee and Road Supt., and Treasurer to forward a cheque for the
registration fee.
Letters from Canam Oil Services
Committee of Council recommend that letters be referred to Road Committee and Road Supt.
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COMMITTEE OF COUNCIL MEETING - MARCH 28, 1984
letter from Orillia Township requesting resolution of
being able to use the same fequency for Fire Calls as
ships, was considered by Council, each members having
perusal.
Council consenting to Orillia Township
presently used by Oro and Medonte Town-
received a copy of the letter for their
Committee of Council recommend that the request from Orillia Township for frequency of Fire
Calls, be referred to Township Fire Chief who is to contact the Fire Chief of Orillia Township
and Medonte Township Fire Chief and report back to Council.
Other matters to be brought to the attention of Committee of Council.
a) Any presentation or brief to be presented by Oro Township at Hydro Meeting to be held at
the Twin lakes School on Arpil 5th, 1984?
Committee of Council recommend that three members of Council to attend the Hydro meeting in
Orillia on April 5, 1984 at Twin lakes School in Orillia and a short brief be prepared for
presentation.
The matter of rates for garbage collection in designated areas for 1984, were presented for
Committee of Council consideration.
Committee of Council recommend that
increased by one dollar as follows:
rate in the designated
25.00 to 26.00
45.00 to 46.00
75.00 to 76.00
areas be
the garbage collection
Res. fee
Comm. (1)
Comm. (2)
Presented letter from Norman Emms, Chairman, Canada Day Committee with respect to progress
made by the Committee and proposal for commemorative monument plaque and two flag poles along
with artist conception of same.
The matter was considered by Committee of Council with no action taken at this time, matter
to be further reviewed.
Meeting adjourned at 11:25 p.m.
Clerk - H. Neufeld
Deputy Reeve
J. McEwen