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04 25 1984 Council Minutes . . . ~ COMMITTEE OF COUNCIL MEETING COUNCIL CHAMBERS - APRIL 25, 1984 Committee of Council met at 3:30 p.m. for an afternoon session to open tenders for Road Services and to receive an Insurance Proposal presentation from O.M.E. (ROMA) Insurance, to be presented by Michael Duhig who had submitted a written Risk Management Report, previously presented to Council. Present for the meeting were the following members: Reeve Deputy Reeve Councillors: S. Davie J. McEwen R. Drury T. Halfacre A. Johnson Also present: Road Superintendent, Fred Haughton The meeting was called to order by the Reeve at 3:30 p.m. In response to tender call as authorized by Council at a meetin9 of Council held on March 19, 1984 and advertised in the Daily Commercial News on April 6th, 1984 and local newspapers on April 6th and 13th, 1984, with tenders to close at noon on April 25, 1984. Tenders were received as follows: Dust Control Pollard Bros. Box 280 Harrow, Ontario NOR 1GO Miller Paving Box 250 Unionville, Ontario L3R 2C3 Tender 84-02 - Pit Run Gravel Robert Young Constr. Ltd., RR # 1 Ennismore, Ontario KOL 1TO Russell RR # 3 Orillia, L3V 6H3 H. Stewart Ontario Reeves Constr. 372 Main St., Mount Forest, NOG 2LO Ontario (2 Tenders Received) TOTAL 51,177.45 41,800.00 (3 Tenders Received) 77,335.00 56,455.00 71,872.00 COMMITTEE OF COUNCIL MEETING - APRIL 25 - 2 - . Tender 84-03 - d Gravel Robert Young Constr. RR # 1 Ennismore, Ontario KOL 1TO Stewart Constr. RR # 3 Orillia, Ontario L3V 6H3 , Collingwood Sand & Gravel 345 - 6th St., Collingwood, Ontario L9Y 1Z4 Ken Truax Constr. RR # 3 Elmvale, Ontario LOL 1PO Tender 84-05 - t- 15/16 Side Road . McKean Quarries 23 Lockhart Rd. Collingwood, Ontario L9Y 2L4 K.J. Beamsih Constr. P.O. Box 2177 Orillia, Ontario L3V 6Sl Allan G. Cook Ltd. Box 1500 Barrie, Ontario L4M 4V3 Tender 84-06 - Culverts Canada Culvert & Metal P.O. Box 578 10525 Keele St., Maple, Ontario LOJ 1EO . Holt Culvert Manrf. 3447 Parkhill Rd., E Peterborough, Ontario K9L 1C4 Clemmer Industries (1974) Ltd. Box 130 Waterloo, Ontario N2J 4A4 (2) .. (4 Tenders received) (3 Tenders Received) (9 Tenders Received) 77,092.00 133,126.00 97,700 88,300.00 150,145.60 142,854.40 150,176.00 13,808.60 15,383.99 15,160.56 - 3 - COMMITTEE OF COUNCIL MEETING - APRIL 25, 1984 . Tender 84-06 Con't Koppers Int. Canada 950 Industrial Rd., Box 3458 Cambridge, Ontario N3H 5C6 Armco Canada Ltd., 15 Campbell Rd., Guelph, Ontario Corrugated Pipe Co. Box 176 363 Lorne Ave., E Stratford, Ontario N5A 6T1 Simcoe Block 113 Tiffin St., P.O. Box 250 Barrie, Ontario L4N 4T2 . United Extrusion Ltd., 33 Centennial Rd., Orangeville, Ontario L9W 1R1 Tender 84 07 - Orval Hutchinson Oro Station, Ontario Gerry Shelswell RR # 1 Hawkestone, Ontario Wayne J. Abbott RR # 1 Hawkestone, Ontario J.D. Beer RR # 1 Oro Station, Ontario W.J. Roubos Ent. Hawkestone, Ontario . Gord Roehner RR # 2 Oro Station, Ontario Lloyd Squire RR # 2 Oro Station, Ontario .. Ltd., Ltd., Rental (19 Tenders Received) Morris Shelswell Exc. Hawkestone, Ontario Stewart Constr. RR # 3 Orillia, Ontario Tom Bowman RR # 2 Stroud, Ontario LOL 2MO England Enterprises (2) Van Niekerk Exc. RR # 2 Shanty Bay, Ontario E.A. Davey Gravel 434 Regent St., Orillia, Ontario L3V 4C9 14,398.19 12,721.39 14,547.12 18,044.69 10,446.53 Central Onto Nat. c/o John Pilger RR # 5 Orillia, Ontario Stone Lee Hart Constr. RR # 3 Barrie, Ontario Law Construction Shanty Bay, Ontario Watling Grade-All Rental RR # 3 Orillia, Ontario Graeme's Grade-all Coldwater, Ontario LOK 1EO . . . .... - 4 - COMMITTEE OF COUNCIL MEETING - APRIL 25, 1984 ions for altic Road Oil (1 Quotation Received) Dust Control Canam Oil Services P.O. Box 130 Breslau, Ontario NOB 1MO 18.8~ per litre 44~ and 55~ per gal. 85.5 per Gal. 9.68 & 12.1 per Litre After all tenders had been opened, it was recommended that the Road Supt., Fred Haughton, review and check each tender and present a report of the tenders to Council at a meeting to be held on May 7, 1984. The matter of purchasing a loader for Waste Disposal Site was brought to the attention of Com- mittee of Council. The Road Supt., suggested that possibly consideration should be given to purchase of two loaders, one for the Road Dept. and one for W.D.S, since the A.C. Loader, appeared to be in difficulty and by the purchase of two loaders, savings of approximately $5,000.00 could be the result, if two were purchased. The proposal to be considered, should it be possible to have the Road Loader payable in 1985 and included in the 1985 Budget. It was left that this matter be further investigated before any action for consideration is further proposed. Presentation of Risk by O.M.E. ROM A Insurance, by Michae and proposal to cover the Township of Oro Insurance Duhig, at 4:00 p.m. according to schedule on Agenda. Mr. M. Duhig presented each member of Council with a copy of the proposed Risk Management Policy and reviewed the entire proposal and coverages and answered questions of members of Council. Mr. Duhig concluded by requesting that the Township keep both policies for future reference should O.M.E. be successful in their proposal for Insurance Coverage. Reeve and Council thanked Mr. Duhig for his presentation and that he would be advised as to Council's acceptance for Insurance Coverage, having two proposals to consider - his presenta- tion and that of the present Insurer, Frank Cowan - Ron Johnston Insurance. Committee of Council recessed for dinner to meet again after Public Meeting scheduled for 7:00 and 7: 15 p.m. After the first Public Meeting, Committee of Council considered the presentation of Mr. M. Duhig of O.M.E. Insurance, ROMA Insurance and the presentation by Frank Cowan Insurance. After fur- ther discussion, Committee of Council made the following recommendation: Committee of Council recommend that the Insurance proposal as set out in the Risk Management Report and presentation made by representative of O.M.E. Insurance be accepted by Council taking into consideration the additional coverage for a difference of an added premium of $673.00 over that of Frank Cowan Insurance, the present Insurer, through their agent Ron Johnston Insurance. The following recorded in separate minutes for Public Meeting scheduled. - 5 - COMMITTEE OF COUNCIL MEETING - APRIL 25, 1984 . Reeve opened the Public Meeting at 7:03 p.m. under Section 17 & 34 of the Planning Act, 1983. To present O.P. Amendment No. 18 and an implementing Zoning By-Law. Reeve outlined the purpose of the Public Meeting for Amendment No. 18 and called upon Ron Watkin who presented by way of Schedule as outlined on an Aerial Photo of the property in question. The Public Meeting scheduled for 7:15 p.m. for the re-zoning of part lot 24, Con. 7 to permit the development of a 16 lot plan of Subdivision for single family dwellings. Ron Watkin an- nounced that the purpose of the Amendment and re-zoning from Holding to General Residential. When the applicant did not appear, the meeting adjourned at 7:22 p.m. Committee of Council Meeting resumed at 7:25 p.m. to consider matters as scheduled on the Agenda. 5. Matters referred from Meeti of Council a) Letter from Jarratt Community Hall Township of Medonte. Clerk reported on meeting of Jarratt Hall Committee held the meeting, presented a report of the Committee with respect to condition of grant from the letter forwarded to Councillor Ian Beard, following on April 23, 1984. Deputy Reeve McEwen, who had attended meeting. It was left that letters and reports as presented be further reviewed once Medonte Council have advised of their action as result of letter to Councillor Ian Beard which was to be presented to Medonte Council. . b) Arena Management Committee - re: Council, April 19, 1984. 1984-85 Season Arena Manager - referred from meeting of No action taken until Arena Management Committee make a recommendation to Council. c) County of Simcoe Report No. 10 of the Property Protection and Reforestration Committee re: Local Municipalities who purchase plaques and donate one to the County to be prominently and proudly displayed in the Administration Centre Bicentennial program. Reeve Davie gave a further report on the presentation made to County Council and suggested that this matter be held in abeyance until further reports of the program are received from County Council as to number of Municipalities to take part in the program. Mr. Bruce Crawford appeared at the Committee of Council meeting after the Public Meeting had been adjourned with respect to the O.P. Amendment and re-zoning of part lot 24, Con. 7 and was advised that the Public Meeting had been adjourned at 7:22 p.m. d) Student i) ii) Reeve of the Month Program schedule Items to be included will assist in Local in list of events covered as Student Reeve of the Month which Government Studies. Clerk to prepare a list of Municipal functions that may be of some assistance to the Student Reeves with respect to local government. . ... - 6 - COMMITTEE OF COUNCIL MEETING - APRIL 25, 1984 . e) Matter of proposal of two additional flag poles at the proposed Commemorative Memorial to be erected by the Canada Day Committee. As support material, copy of minutes of meeting at Oro Memorial Park - copy of letter to Sanderson Monument Co. Ltd., with respect to said memorial and repair of Kirkpatrick Cairn. Matter of the flag poles was left in the hands of the Reeve and the Canada Day Committee. Clerk presented copy of letter to D.S. White, Q.C. requesting search at Registry Office for Tax Registration Procedure of the following properties: Roll # Roll # Roll # Roll # 1-217 9-822 10-268 10-216 George Russell Besse G & R Developments Ltd., Ray Williams Eliza Howell Estate N pt. Lot 14, Con. pt. Lot 25, Con. 9 Lot 69, Plan 1488, Lot 309, Plan 626 2 (68.18 acres) Con. 11 The matter was received as information and recommended that the Treasurer proceed with the Tax Registration process as required once results of search by Solicitor has been received. Township Budget - review for approval of third draft. Total Levy 741,200 requiring Residential Mill Rate 64.088; Comm. Mill Rate 75.397 Committee of Council recommend that the Budget as further reviewed be presented to meeting of Council on May 7th, for approval and adoption. . Committee Committee of Council recommend that Dwight Taylor be appointed to sell Dog Licenses on door to door basis for 1984 and should it be necessary to have an additional person, Mr. Crandle Nelles be approached. Meeting adjourned at 8:30 p.m. rk - H. Neufel Reeve - S.C.G. Dave . ...