05 18 1984 COW Minutes
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COUNCIL CHAMBERS - MAY 16, 1984
COMMITTEE OF COUNCIL MEETING
Committee of Council met this evening at 7:00 p.m. for the first Committee of Council meeting for
the month of May with the following members present:
Reeve
Deputy Reeve
Councillors:
S. Davie
J. McEwen
R. Drury
1. Halfacre
A. Johnson
Opening of Meeting
The Reeve opened the meeting at 7:00 p.m.
Review of request from Hawkestone Police Village Trustees to establish a Reserve Fund and By-Law
for this purpose, prior to Trustees appointment to meet with Council.
Appointment 7:30 p.m.
Trustees Polive Village of Hawkestone.
The following Trustees were present:
Ralph Leigh, John O'Kurily, Steven Cook.
Purpose of request from H.P.V. Trustee to meet with Council as follows:
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2)
HPV Trustee Budget for 1984.
Designating Reserve Fund for Trustees - 1983 Surplus to be deposited in Reserve
purpose of Sidewalks in the Police Village.
By-Law to authorize such a Reserve Fund - Clerk presented draft By-Law for
ing to sample obtained from Field Office, Ministry of Municipal Affairs &
Fund for
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this purpose accord-
Housing.
Committee of Council recommend that as discussed with the Trustees, Hawkestone Police Village,
a By-Law to establish a Reserve Fund for Capital Improvement expenditures in Hawkestone Police
Village.
1. Presented copy of letter forwarded to Ontario Humane Society as instructed by Council.
Deputy Clerk, George Roberts, had been directed by Council at a meeting to write to Ontario Humane
Society in response to complaint about one dog wounded in proximity of Line 13 and Lakeshore Road.
Also presented reply from Manager, Ontario Humane Society, Orillia Branch, regarding animal control
practices and enclosing copy of statement made by Tom Malloy one of the Animal Control Officers
involved in endeavourin9 to catch the dogs, apparently dropped off.
Oro Council recommend that the letter and statement be filed for reference should further corres-
pondence occur.
2. Presented Contract Proposal for Grass and Weed Cutting on Township Road Allowances and pro-
perties owned or leased by the Municipality, as submitted by Gordon MacDonald (formerly Keith Max-
well) for a total sum of $2,900.00. Additional cuttings, other than listed, at rate of $35.00 per
hour. Payments in Contract June 30, 1984 $1,500.00; July 30, 1984 $1,400.00.
Work to commence approximately June 21, 1984.
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COMMITTEE OF COUNCIL MEETING
MAY 16, 1984
Committee of Council recommend that Council accept the Contract Proposal, which is recommended
by Road Supt., for a total sum of $2,900.00 for cutting of grass and weeds along all Township Road
Allowances and Township properties as stated in the Contract Proposal. With work to commence on
approximately June 21, 1984 or as requested by Road Supt., with payments to be made upon approval
of satisfactory work by the Road Supt. And, that the acceptance of the Contract Proposal be signed
by the Reeve and Clerk on behalf of the Township.
3. Proposal by Sanderson Monuments for repair of Kirkpatrick Cairn and inscription of names of
Council of Oro Centennial year, as well as proposal for a Commemorative Monument to be erected
as suggested by the Canada Day Committee. All of which is submitted further to meeting at Oro Memorial
Park on April 17, 1984.
The matter of repair of the Kirkpatrick Cairn at Oro Memorial Park be left as a Staff item to obtain
prices and have the work done prior to Canada Day - Contractors for such work suggested - Scott
Silo Construction, Nick Pollock, Howard Monteith or other stone masons.
Committee of Council recommend that Sanderson Monuments be retained to have the names of the Cen-
tennial Council (1951) inscribed on a Granit Plaque at the price quoted by Sanderson Monuments
for a total of $324.00. And further, that the Contractor obtained to repair the Kirkpatrick Cairn,
also properly place the plaque at the base of the Cairn as indicated by the Committee attending
at the site on April 17, 1984.
4. Recommendations from History Committee with respect to Memorial Service at the African Church
to be held on Sunday, June 17, 1984 at 2:30 p.m., followed by dedication and unveiling of plaque
for Wilberforce Street under direction of Simcoe County Historical Association.
History Committee and Clerk to have all information gathered and program for the service prepared
as soon as possible in order that the programmes may be properly circulated.
5. Canada Day Committee Program - copy of last meeting of the said Committee meeting minutes
distributed to all members of Council.
No further action taken other than direction to file, all members of Council having received a
copy.
6. Request from Oro Lions Club for advancement of closing date of the purchase of lands from
L. Cumming. Reason of request for the Township portion of land for Road Allowance. Suggested closing
date May 31 or first part of Juen.
Committee of Council recommend that Oro Council advise the Oro & District Lions Club that Oro Council
have no objection to closing the deal in June and that Oro Council would be prepared to pay the
cost of the land to be used for Road Allowance, and that the matter of proposal and phasing be
referred to the Parks & Recreation Committee.
7. Presented letter from Oro & District Lions Club requesting support for an application for
a license to operate a Beer Tent at the Barrie Speedway to be held on June 1,2, & 3,; July 20,21
& 22; July 27, 28 & 29 and Sept. 7,8, & 9, during the hours of Fridays 6 p.m. to 1 a.m.; Saturdays
12 noon to 1 a.m. and sundays from 1 p.m. to 7 p.m.
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COMMITTEE OF COUNCIL MEETING - MAY 16, 1984
Committee of Council recommend that Oro Council advise the Oro ~ District Lions Club that Oro
Council have no objection to the application for a Special Occassion Permit in respect to Beer
Tent to be carried out at the Barrie Speedway as requested by Oro & District Lions Club.
8.
Bicentennial Souveneir Lapel Buttons
No action was taken on this matter.
9.
Township Logo and Lapel Pins.
After presentation of the new logo draft as prepared by Master Systems - Committee of Council directed
the Clerk to order 1,000 Lapel pins - size 1 inch logo. And, obtain sample of 2~!I logo crest before
ordering same, the colours of which are to be gold letters on dark brown.
10.
Committee Reprots
Fire Committee Draft By-Law to amend By-Law No. 832 distributed to Committee of Council be recom-
mended to Council for passing on May 22, 1984.
-Discussed administrative procedures.
-Unused Vehicles on Fire Chiefs property.
-Matter of full time Chief was also discussed.
-Inventory list at each Fire Hall.
Parks ~ Recreation - Several matters.
11. Items to be included in Information Sheet to be enclosed with Final Tax Notice or alternatively
Bulk Mail should it not be possible to have notices prepared prior to some of the date of programs
for Centennial year.
It was proposed that Information regarding Bicentennial program be prepared and forwarded by Bulk
Mail.
The matter of celebration of 75th Anniversay of the Ontario Provincial Police (O.P.P.) following
approach by the Orillia Sun for contribution to a joint advertisement.
Committee of Council recommend that a letter be forwarded from Council to O.P.P. in Barrie and
Orillia.
12. Other matters to be considered by Committee for Council Clerk advised that after contacting
ROMA Insurance, the reduction of the Deductible from $500.00 to $50.00 per monitor would necessitate
an additional annual premium of $360.00.
Monitors - Reduction of amount deductible in the Insurance Policy.
Committee of Council recommend that the Township Insurance Co., ROM A Insurance be requested to
reduce the deductible for each Fire Department Monitor from $500.00 to $50.00.
Day Camp - Transportation.
Reeve reported on availability of lease of vehicle from Douglas, Lincoln,Ford. Other lease quota-
tions were presented as obtained by George Roberts, Deputy Clerk and Cathy Riffer, Project Manager.
Committee of Council recommend that George Roberts and Cathy Riffer be authorized to finalize the
matter of transportation for the Day Camp Program.
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COMMITTEE OF COUNCIL MEETING
MAY 16, 1984
Ad Hoc Committee for future Municipal Buildin9 and remedial changes to present office were presented
by Deputy Reeve McEwen. Clerk also presented a report of staff recommendations for interim changes
in the office to improve present crowded limited space. The matter was discussed at great length
and left for further review and consideration by Council.
Adjourn at 11:40 p.m.
Clerk - H. Neufeld
Reeve - S.C.G. Dave