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09 13 1984 COW Minutes . COUNCIL CHAMBERS COMMITTEE OF COUNCIL MEETING September 13, 1984 Committee of Council met this evenIng at 7:00 p.m. with the following members present: Reeve Deputy-Reeve Councillors: S. Davie J. McEwen R. Drury T. Halfacre A. Johnson Opening of Meeting 1. Reeve S. Davie opened the meeting at 7:00 p.m. Declaration of Conflict of Interest - None Declared ntments as Scheduled 2. 7:05 p.m. Doug Christie of Russell, Waite, Christie & Miller Re: Noise By-law Fencing By-law Driftwood (Heidi's Campgrounds - 4 X 4 Races) . 8:00 p.m. Gordon Keith Re: Building Permit on basis of sample single family dwelling. 8:30 p.m. Ron Young - Fire Chief - Reports 8:45 p.m. Delegation Re: Arena Booth Operation 9:30 p.m. - Howard Monteith Re: Plan 1 Mr. Douglas Christie was present at 7:05 p.m. as per Agenda at request of Council to consider two Draft By-laws which had been referred to the firm for review, comment and recommendation. a) Noise By-law further to letter of August 20, 1984, Mr. Douglas Christie indicated that the Draft By-law which he had reviewed has legal concerns would appear difficult to enforce, and if Council choose to have such a By-law, it should be simplified. Such a By-law could be prepared and presented in two weeks. Mr. Christie be requested to prepare and present a Noise By-law for presentation to Council within two weeks. b) Fencing By-law Mr. Christie related that each zoned area should have a specific type of fence not optional, spelling out description, type, height, distance. New Line Fences Act was brought up for discussion, to prepare a By-law as discussed required more time, probably to the end of October. . Mr. D. Christie be requested to prepare a Draft Fencing By-law for presentation to Council as early as possible in October. - 5 - COMMITTEE OF COUNCIL MEETING r 13 1984 . 9:50 p.m. - Fire Chief, Ronald Young was present as requested to present reports Mr. Ron Young first reported on attendance at the Oro Flea Market. St. John Ambulance was not at Flea Market on Friday but were there on Saturday and Sunday. Mr. Ron Young advised of accident with Fire Truck at the Flea Market on the weekend. Councillor Halfacre presented a report to Council of requirements of the Fire Chief with respect to monthly reports and duties. Ron Young gave further reports and answered questions of Council and various matters were discussed. Also brought up the matter of the Firemen's Ball Tournament. Referred to Committee of Council a) Report from D.S. White Re: Plan 1 and Re: Plan 626 - Shoreline Improvements - letter dated September 12, 1984 copies presented to all members of Council Committee of Council directed that a letter be delivered to the four persons involved in this project and to Mr. A Boswell of the Ministry of Natural Resources. b) Ministry of the Environment Mobile PCB Destruction Facilities . Staff Comment Since no application has been made to the the Township contemplated operating same, Ministry of the Environment and Notice of inspection. Township to operate such mobile facility nor has accordingly copy of the material provided by the Hearings as scheduled be nade available for public Report be received and made available as suggested to Council and Ratepayers for reVIew. c) Ontario Youth Opportunities Staff Comment Project proposals require submission by September 30, 1984 appears difficult to prepare proposal on such a short time - also question of supervising personnel. Recommend the letters and forms be received and filed with no action at that time. d) Ministry of the Solicitor General - Line Load Control Staff Comment Not sufficient time to study the matter. Matter be tabled for further consideration. . . COUNCIL CHAMBERS COMMITTEE OF COUNCIL MEETING September 13, 1984 Committee of Council met this evenIng at 7:00 p.m. with the following members present: Reeve Deputy-Reeve Councillors: S. Davie J. McEwen R. Drury T. Halfacre A. Johnson Opening of Meeting 1. Reeve S. Davie opened the meeting at 7:00 p.m. Declaration of Conflict of Interest - None Declared ntments as Scheduled 2. 7:05 p.m. Doug Christie of Russell, Waite, Christie & Miller Re: Noise By-law Fencing By-law Driftwood (Heidi's Campgrounds - 4 X 4 Races) . 8:00 p.m. Gordon Keith Re: Building Permit on basis of sample single family dwelling. 8:30 p.m. Ron Young - Fire Chief - Reports 8:45 p.m. Delegation Re: Arena Booth Operation 9:30 p.m. - Howard Monteith Re: Plan 1 Mr. Douglas Christie was present at 7:05 p.m. as per Agenda at request of Council to consider two Draft By-laws which had been referred to the firm for review, comment and recommendation. a) Noise By-law further to letter of August 20, 1984, Mr. Douglas Christie indicated that the Draft By-law which he had reviewed has legal concerns would appear difficult to enforce, and if Council choose to have such a By-law, it should be simplified. Such a By-law could be prepared and presented in two weeks. Mr. Christie be requested to prepare and present a Noise By-law for presentation to Council within two weeks. b) Fencing By-law Mr. Christie related that each zoned area should have a specific type of fence not optional, spelling out description, type, height, distance. New Line Fences Act was brought up for discussion, to prepare a By-law as discussed required more time, probably to the end of October. . Mr. D. Christie be requested to prepare a Draft Fencing By-law for presentation to Council as early as possible in October. - 2 - . COMMITTEE OF COUNCIL MEETING r 13 1984 c) Also requested to comment on matter of 4x4 Races held at the Driftwood Restaurant property (Heidi's Campground on Part Lot 20, Cone. 11. Mr. Christie advised he had been informed that the Driftwood Restaurant was in contravention of the Township By-law in holding the 4x4 Races. After lengthy discussion and as suggested by Mr. D. Christie, Committee of Council recommend that Oro Council advise the Driftwood Restaurant in writing that the holding of 4x4 Races was contrary to the Township Zoning By-law and that should it be the intention of the owner to hold the event again Council would have no alternative but to enforce the By-law. 8:00 p.m. -Representatives of- 'Rowanwood proposed Subdivision' - were present as scheduled on the Agenda with respect to Building Permit for a Building proposed as a sample single family residence on the proposed Subdivision Part Lot 2, Concession 7, File 43T-84013. Copy of letter and Staff Report made available to each Member of Council. Mr. Ball and Mrs. Vivian Abbott were present to elaborate on the letter presented and read. The purpose being to pursue requests of the letter to obtain Council's approval to continue with the building which was halted by a stop work order, which now has deteriorated greatly over the period of more than three years. Request is to enable some exterior work to be carried out to protect the building. . Procedures Discussed - notices required for land title purposes - requirements to meet preparation of Subdivide - Zoning By-law Amendment Engineering Plans - Drainage & Erosion Control - Street Name - "Rowanwood Road" Agreement Staff Report on the proposed Subdivision was next reviewed by all present. Again the main concern is the approval to permit exterior completion to protect the building. Committee of Council would recommend that Council authorize the Chief Building Official to permit the exterior finishing of siding or exterior finish to the Building to protect the insulation etc. from the elements of weather. 8:45 p.m. Delegation from Oro Arena Minor Sports Auxiliary and/or Ladies Auxiliary Present were: . Pat Kenny - Minor Hockey Jim Kenny - Minor Hockey Steve Watson Minor Hockey Ron Coutts - Oro 77's Jim Gray A.M.C. Dwight Taylor Arena Manager Paul Miller - A.M.C. Harry Hughes - Ringette Dorothy Fielding - Pauline Chappell - Ladies Aux. Gwen Gray Ladies Aux. Lorraine MacGregor Ladies Aux. Marvin Brewer - A.M.C. 3 . COMMITTEE OF COUNCIL MEETING - September 13, 1984 Copy of letter dated September 7, 1984 signed by Gwen Gray on behalf of the Auxiliary had been presented to each Member of Council along with "Press Release" and copy of Agreement prior to this meeting. Also copy of letter to Oro Minor Hockey Association; Oro Ringette Assoc.; Oro Figure Skating Club; Mrs. Lorraine MacGregor & Mrs. Gwen Gray. All members of Arena Management Committee requesting attendance at Committee of Council meeting. Reeve asked each person present to identify themselves and group they represented. Then called upon spokesman from Ladies Auxiliary and person who had signed the letter. Mrs. Gwen - operated booth according to letter - made money which went back to users group - did not feel it was necessary to submit proposal services were not needed - A.M.C. accepted Minor - now want opportunity to sell the equipment want to make known what Auxiliary has done. for 1984-85 season if Hockey proposal Ladies Auxil - composed of 6 ladies - originally 10 Gwen Gray Pauline Chappell Lorraine MacGregor Thelma McQuaig Ann McQuaig Dorothy Gillespie . Ladies Auxiliary became known as Oro Arena Minor Sports Auxiliary do not object to Minor Hockey running the booth. - concern now to sell equipment - money to go to users groups or Arena? Stan Watson - Oro Minor Hockey arrangements - supplied 50% of the personell largest of the organizations - poor communications and little accepted by Ladies Auxiliary. with Auxiliary not satisfactory for booth only, 35% of the profit input from Minor Hockey appeared to be Mr. Coutts - Oro 77's - not unhappy with the way it was run and have no problems. P. Ch 11 - Figure Skating - appears many things still need to be resolved - no complaints of generations of Ladies Aux. - would prefer to have Same group operate the booth Harry Hughes- Ringette Group The Ladies Aux. originated under Minor Hockey and became Oro Minor Sports Aux. - The proposed change may - When a neutral group is not be an overall concern to all Sports Groups. disposed can forsee problems. . Stan Watson - Booth not always attended by same number of persons - Oro Minor Hockey & Oro 77's attract larger crowd - Revenue not apportioned on same basis. Mrs. Fielding-As number of Oro Arena Committee for some time found groups often pressed the Arena Committees concern as to what control Arena Committee had -profits made were well received ..... - 4 - . EE OF COUNCIL MEETING r 13 1984 Pat Kenny on behalf of one of the groups represented on the aux. - felt Minor Hockey was not getting fair share - had a lot of people working in the booth - did not appear to have much opportunity of fair inputs as to operation of booth Gwen Gr - Auxiliary ladies are all mothers of Hockey children Jim Gray - A.M.C. do not have a specific opinion Mrs. Gwen Gray had indicated not too interested in continuing with Booth according to telephone conversation - whatever group operated the booth should do so with co-operation of other groups P. Miller A.M.C. - Booth always appreaed a Catch '22' basis ladies Aux. indicated last year they wanted - former Arena Committee aware of ladies Aux. - only remains disposition of equipment out discontent . M. Brewer - A.M.C. - first year on Committee not aware of alLproblems that appeared - relatively new to war in my opinion a non-profit group - Suggest profit made should be left at Arena - Suggest two from each group to be a Committee to operate booth D. Reeve - Cannot believe that this situation cannot be resolved by all concerned - Arena operation is for the children, young people. Reeve - Confident this matter can be resolved and all involved should look at this in a positive way. It was left that the Arena Management Committee meet with the ladies Auxiliary. 9:45 p.m. Mr. Howard Monteith was present at his request as per schedule on the Agenda. Mr. Monteith related his problems and legal information received. Had obtained survey of the property as requested by Township Solicitor. Had been informed by Mr. D.S. White that the matter could take months. Advised had received opinion from W.O. Russell on Roads and indicated copy of letter to him had been forwarded to Township Office by Solicitor - (No letter on record with Municipality). Reeve advised that Solicitor had indicated that full report could be available by end of September. Item 3 a Report from D.S. White Re: Plan 1, letter dated September 12, 1983, copies presented to each member of Council and read by the Reeve in presence of Mr. Howard Monteith. . - 5 - COMMITTEE OF COUNCIL MEETING r 13 1984 . 9:50 p.m. - Fire Chief, Ronald Young was present as requested to present reports Mr. Ron Young first reported on attendance at the Oro Flea Market. St. John Ambulance was not at Flea Market on Friday but were there on Saturday and Sunday. Mr. Ron Young advised of accident with Fire Truck at the Flea Market on the weekend. Councillor Halfacre presented a report to Council of requirements of the Fire Chief with respect to monthly reports and duties. Ron Young gave further reports and answered questions of Council and various matters were discussed. Also brought up the matter of the Firemen's Ball Tournament. Referred to Committee of Council a) Report from D.S. White Re: Plan 1 and Re: Plan 626 - Shoreline Improvements - letter dated September 12, 1984 copies presented to all members of Council Committee of Council directed that a letter be delivered to the four persons involved in this project and to Mr. A Boswell of the Ministry of Natural Resources. b) Ministry of the Environment Mobile PCB Destruction Facilities . Staff Comment Since no application has been made to the the Township contemplated operating same, Ministry of the Environment and Notice of inspection. Township to operate such mobile facility nor has accordingly copy of the material provided by the Hearings as scheduled be nade available for public Report be received and made available as suggested to Council and Ratepayers for reVIew. c) Ontario Youth Opportunities Staff Comment Project proposals require submission by September 30, 1984 appears difficult to prepare proposal on such a short time - also question of supervising personnel. Recommend the letters and forms be received and filed with no action at that time. d) Ministry of the Solicitor General - Line Load Control Staff Comment Not sufficient time to study the matter. Matter be tabled for further consideration. . - 6 - . COMMITTEE OF COUNCIL MEETING - September 13, 1984 f) Presented letter from Chairman of Orillia & District Joint Manpower Assessment and Planning Committee requesting approval of Council to extend the life of the Committee for one year with provision to cancel same with one month's notice. Some request is made to all participating Municipalities and organizations in the Agreement. Also copy of the Report prepared for submission to the Minister of Regional and Industrial Expansion - Government of Canada. All of which is to be considered confidential until the Report is submitted to the Minister. And further, that the Representatives of the Township of Oro on this Committee have requested to attend before Council on Monday, September 17, 1984 to further explain the Report and answer questions of Council Members. An appointment has been sched- uled for 1:30 p.m. on September 17, 1984. Since this matter is still Confidential, the representatives have requested the report and discussion be in Committee of the Whole. the Report and Chairman's Summary will be released to the media once it is submitted to the Minister. Committee of recommend that Oro Council approve the extension of the life of the Committee for one year with provision to cancel same with one month's notice. 4. Committee Reports - By Deputy Reeve McEwen . History Committee - Report - Written report on file. Presented copy of Fell Family History as prepared by Jean Cameron Roads Dept. - by Councillor Johnson - Rain has slowed down construction W.D.S. - no report - W.D.S. Supt. on holidays Building & Fire Dept. Councillor Halfacre reported attending the C.B.O. County Meeting. 6. Matters to be brought to the Attention of Committee of Council a) Distribution of Township Lapel Pins i) To Women's Institute ii) (Fair Board) Oro Agricultural Society Letters to be forwarded the above requesting number required for each organization. Deputy-Reeve reported on matter of dogs barking constantly (two doberman dogs). Clerk to write a letter to owners of the dogs on Shanty Bay Road. Also reported on weeds on Shanty Bay Road along walk-way. . Matter of obtaining work processor was again discussed and Staff Report to be presented to Council. - 7 - . COMMITTEE OF COUNCIL MEETING - September 13, 1984 Report prepared by Deputy Clerk, George Roberts on traffic involvement for the three days of the Flea Market along with an O.P.P. written report. Meeting Adjourned at 12:05 a.m. Clerk - H. Neufeld Reeve - S.C.G. Dave . .