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10 11 1984 COW Minutes . COUNCIL CHAMBERS - OCTOBER 11, 1984 COMMITTEE OF COUNCIL MEETING Committee of Council met this evening at 7:00 p.m. with the following members present: Reeve Deputy-Reeve Councillor S.C.G. Davie Joanna McEwen Thelma Halfacre Absent: Councillors - Robert Drury Allan Johnson 1. Opening by Reeve at 7:00 p.m. 2. Declaration of Conflict of Interest - None Declared 3. The followi items were sented for Committee of Council consideration: ( 1 ) Letter from D.S. White, Q.C. along with copy of Plan I showing Roads - Open Roads Roads not opened and Roads that have been closed either by By-law or Judge's Order. As well as one exception that portion of Monk Street located in Block 'G" between Penetang and Colborne Street. Clerk advised that the Roads Department are preparing a copy of the Plan since the Solicitors has requested return of the original copy until the matter is completed. . Committee of Council recommend that Mr. Monteith be advised of the Solicitor's Report to Oro Council and a copy of the Plan as prepared by D.S. White, Q.C. be forwarded to him as well as to Dr. H. Stauffert, Mr. Smith, Irene Emery, Georgian Drive Association and Ratepayers Association Plan 1069 and the Solicitor be advised that meeting with Township Planning Consultants be placed on hold, should any proposals for the subject property be presented to Council. (2 ) Presented letter from D.S. White, Q.C. with respect to E~ Lot 37, Conc. 1, presently vested to the Township of Oro through Tax Registration process. Because the property has not been sold, as follow up under Tax Registration nor has a By-law been passed by the Township to designate the property for specific use by the Township of Oro an interested party may redeem same by paying all arrears of taxes and costs involved for Tax Registration process. Solicitor for the Township from Solicitor and Counsel as Receiver and Manager of of January 21, 1983 of the of Ontario. was advised and received a copy of letter to Coopers & Lybrand Limited in their capacity Greymac Credit Corporation pursuant to order Associate Chief Justice of the Supreme Court . Township Solicitor requests Council's instruction to provide B. Nixon, Solicitor & Counselto Coopers Lybrand with all relevant documents in his file. Clerk presented copies of letters from and to both Solicitors regarding this matter and advised that several telephone calls had also taken place. . . . - 2 COMMITTEE OF COUNCIL MEETING Committee of Council recommend that Township Solicitor be instructed to forward the relevant documents on his file to Solicitor for Coopers Lybrand. (3 ) Presented letter from E. Ross Whiteside, Warden, County of Simcoe with respect to Report No. 14 of the Agriculture Planning and Development Committee regarding designation of No. 93 Highway as a Heritage Road. The Warden's letter is a request for Oro Township Council to appoint a representative to be a member of the Township of Oro Historical Committee. Committee of Council recommend that the letter be referred to Oro Township History Committee for recommendation to Council of a representative to be appointed to the County Ad Hoc Committee. (4) Presented a letter to Reeve Stephen Davie, marked personal and confidential from Mrs. M. Fenton, owner of Lot 33, Plan 807. Letter requests Council's view with respect to Block "0", Plan 807. Committee of Council recommend that Staff reply and provide the necessary information requested. Fire Chief, Ronald Young was present at 7:30 p.m. to present his report for the period from August 22nd to September 30, 1984. A copy of the written report had been presented to all members of Council. Several items of the report were discussed by Committee of Council along with questions asked of the Fire Chief by the Fire Committee Chairman and Members of Council. The matter of placing an automatic transmission in tanker truck at Edgar Fire Department, the present manual transmission must necessarily be replaced. Ron Young next brought to the attention of Committee of Council the matter of a By-law to appoint members to Shanty Bay Community Centre, and amending By-law No. 882. This was referred to Parks & Recreation Committee. (5 ) Presented draft copy of a By-law to amend the Township of Oro Employment Benefits and Income Protection Plan By-law No. 1220/80. Amendment being to add an Employee Retirement Policy as well as effective date for employees to contribute to Pension Plan O.M.E.R.S. In accordance with O.M.E.R.S. conditions every probationary and permanent employee shall as a condition of employment join the Basic O.M.E.R.S. Plan on the date of commencement of employment. Committee of Council recommend that Draft By-law be presented for enactment at October 15, 1984 Council Meeting. (6) Presented letter from "The Simcoe County Taxpayers" Protective Association signed by H.K. Edward, Secretary of the Association with respect to Education Taxes. Letter being as a follow up of meeting of the organization held on September 13, 1984. . - 3 COMMITTEE OF COUNCIL MEETING Committee of Council recommend that this be included under correspondence at the next regular Council Meeting. (7) Memorandum from the Hon. Claude Bennett, Minister, M.M.A.H. to all Heads of Council Re: Local Government Week. Committee of Council recommend that the letter be placed under correspondence for the next regular meeting. (8) Presented letter from Ministry of Tourism and Recreation, Murray G. Minshall, Recreation Consultant, Barrie Field Services Division, forwarding copy of proposed Provincial Policy entitled "A Framework for Community Recreation Services"and advising of a meeting to be held on Tuesday, October 23, 1984 from 1:30 p.m. to 4:00 p.m. at the County of Simcoe Recreation Centre. At this meeting, the Barrie Consulting Staff will provide information and clarification of the document. An invitation is extended to the Reeve or appropriate Staff representative from the Municipality. Committee of Council recommend that the letter and Policy be referred to Parks ~ Recreation Committee. . (9 ) Presented letter from the Ministry of Citizenship and Culture Re: Community Heritage Fund Program, enclosing copy of Guidelines. Committee of Council recommend that the letter be referred to the History Committee. 4. of Oro Council of October 1 1984 (1) Obtaining current market valuation of existin9 Township Offices and land - copy of letter to David Shelswell. (2) Clerk reported on telephone conversation with Millet Salter regarding merits of Building new versus renovation of existing building. (a) Letter of opinion to be received from David Shelswell (b) Millet Salter to report - (i) (i i) Merit to build now rather than renovate at present. Adding to present building or replace at same site and old building. Finding new site and build new office (for this purpose Millet Salter wants and land by an Accredited Appraiser). demolish (i i i) and sell present building valuation of present building . Committee of Council recommend that the matter be left until further reports are received. (3) of members Oro Horticultural Society as requested Clerk reported on number namely 252 Seniors 163 Juniors 25 Therapeudic 490 Centre . 4 COMMITTEE OF COUNCIL MEETING Active Members - 75 Request being for purpose of Lapel Pins. Pins be taken by Council to the Pot Luck Supper for presentation. 5. Presented letter from Molnar Systems Group which did not reach the office in time for Staff meeting on Status Report computerized system, also attended by Auditors at last Committee of Council Meeting. And letter confirming price of Letter Quality 33 Character per second Printer (Word Processing Printer complete with BI-Directional Tractor Feed at $5293.00 plus Provincial Sales Tax. Monthly maintenance is $32.00. Delivery being 30-45 days from date of order. Committee of Council recommend that the Word Processor and additional 4 port units be ordered for delivery at the beginning of January, 1985. 6. . Other Matters For Consideration of Committee of Council (a) Report on Fork Life Garbage container at south end of Bass Lake Town Line - Oro and Orillia, Plan 794, as verbally related by Denis Gallant of McLellan Disposal (Garbage Collection Contractor). Clerk's report be received. (b) Report from Mr. N. Hughes, Ministry of the Environment in response to complaint to M.O.E. of garbage dumped in North East corner of Township property after the Oro Fair. Mr. Hughes requests that Oro Agricultural Society be forwarded a letter regarding same, advising that since com- plaint had been received and M.O.E. time involved, a reoccurrance of the dumping in the future could result in a fire, due the same practice having taken place a year ago, which was cleared up by the Township Road Dept. Oro Agricultural Society have cleaned the garbage from the area. Clerk reported that he had requested same through the Secretary. Committee of Council recommend a letter be forwarded to the Oro Agricultural Society to advise of complaint received by Ministry of the Environment, which had to be acted upon by the Ministry and that since it had occurred for the second year in sucession, the Executive of the Oro Horticultural Society instruct the Director in'charge of the clean up after the fair that the garbage collected be taken to the Waste Disposal Site. (c) Clerk advised that the Auditors had advised that they would continue to monitor the computer system a little further for the $2500.00 fee under BACPAC. Will continue to work with Staff as to progress and review of same - more time coming to the Municipality under BACPAC fee. Clerk's report be received. . (d) Professional Janitorial Services had been contacted and quotations have been or will be received for cleaning of the Township Office. Committee of Council recommend that Industrial Cleaners for cleaning of the Township Office be programmed at the earliest date. ...... . . . .... 5 - COMMITTEE OF COUNCIL MEETING (e) Library Board Chairman to report as to whether any members will be attending Seminar on October 20, 1984 at the Continental Inn, Barrie, Ontario. Resolution on Monday. (f) Staff Report on legal services - what is expected and what the Township should be receivin9' To be presented later. 8. Presented letter from Skelton, Brumwell and Associates Ltd. with respect to lapsing of Draft approval for Guthrie Plains Subdivision (Estate of Melville Hastings) File No. 43T-25103. Requesting resolution of Council to extend Draft approval for one year from November 18, 1984. Committee of Council recommend that the Estate of Melville Hastings and their Consultants, Skelton, Br~well ~ Associates be requested to attend the next Committee of Council meeting on October 25, 1984. 9. Review of Procedural aw Committee of Council recommended this be further reviewed at the next Committee of Council meeting. 10. Letter from Douglas S. Christie with respect to Fencing By-law, was presented for comment. Committee of Council recommend that Mr. D.S. Christie be requested to prepare a Draft Fence By-law as suggested in his letter of October 11, 1984 for Council's review at the next Committee of Council meeting to be held on October 25, 1984. Clerk reported on complaints received with respect to dumping of fill and other materials on property of Don Campbell, pt. W. pt. Lot 26, Cone. 5. Committee of Council recommend that a letter be written to Don Campbell and advise that from complaints received it is suggested that the property upon which fill is being deposited should be controlled. Firstly by type of fill allowed to be deposited and a sign posted that only clean fill is accepted. Adjourned at 11:10 p.m. H. Ne - Clerk S.C.G. Dave - Reeve 8 8 8 COUNCIL CHAMBERS - OCTOBER 11, 19S4 COMMITTEE OF COUNCIL AGE N D A ************ 1. Opening at 7:00 p.m. by Reeve 2. Declaration of Conflict of Interest 3. Items for Committee of Council Consideration 1) Letter from D.S. White, Q.C. Re: Plan 1 (Roads) 2) D.S. White, Q.C. Re: E~ Lot 37, Con. 1 - property vested to the Township under Tax Registration process. 3) Warden, Simcoe County Re: appointment of representative to Ad Hoc Committee (#93 Highway - Heritage Road) 4) Letter from Owner of Lot 33, Plan S07 reference to Block "0" Plan S07 5) Draft By-law with respect to Employee Retirement Policy 6) Simcoe County Taxpayers Protective Association Re: Education Taxes 7) Memorandum M.M.A.H. Re: Local Government Week S) Ministry of Tourism and Recreation Re: Proposed Provincial Policy entitled "A Framework for Community Recreation Services" 9) Ministry of Citizenship ~ Culture Re: Community Heritage Fund Program 4. Matters referred from Meetinq of Oro Council of October 1, 1984 1) Obtaining market valuation on Township Office and land 2) Millet Salter to report on renovation to present existing building - building on present site versus new site, new building 3) Number of members and Society Re: number of active members - Oro Township Horticultural Lapel Pins 5. Molnar Systems Group Re: Status Report on Computerized System and confirmation of quotation of Work Processor Printer 6. Other matters for consideration of Committee of Council a) Report on fork lift garbage container - Town Line Oro - Orillia Plan 794 (south end of Bass Lake) b) M.O.E. Re: garbage dumped at N.E. corner of Township property by Oro Agricultural Society after Oro Fair c) Township Auditors Re: Continuing to monitor and reVlew computer system under BACPAC program