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11 29 1984 COW Minutes COUNCIL CHAMBERS - NOVEMBER 29, 1984 . COMMITTEE OF COUNCIL MEETING Committee of Council met this evening at 7:00 p.m. with the following members present: Reeve Deputy Reeve Councillors: S. Davie J. McEwen R. Drury T. Halfacre A. Johnson 1. Declaration of Conflict of Interest - None declared 2. Opening - Reeve Davie opened the meeting at 7:15 p.m. 3. Matters Referred to Committee of Council from meeting of Council held on November 19, 1984 (a) Consideration of Proposals for Office Management Study as submitted by Woods Gordon, Management Consultants and Eric Hardy Consulting Limited. The matter was discussed at great length by all members of Council. was that the Office Management Study be undertaken without delay. The consensus of Council . Committee of Council recommend that the firm of Woods Gordon be retained to carry out the Office Management Study according to the proposal submitted for a total not to exceed $7500.00. Basing the average hourly charge of $78.10 as set out on page 4 of the proposal, with no ad- ditional charge for travel, lodging, meals and long distance telephone calls. And further, that the Study to commence immediately. (b) Capital Punishment Question - (i) Clerk reported on telephone conversation with Douglas Lewis M.P., which had been placed as directed at last meeting of Council. The matter be left according to resolution of Council previously passed at a meeting held on November 19, 1984. (c) Local Government Week - Program as announced by Minister, Ministry of Municipal Affairs and Housing - starting on Monday, January 14, 1984. Local Government Week commence with the Student Reeve Programme. ( d) Student Reeve Program for 1985 including the presentation of plaques to the two 1984 Student Reeves. Student Reeve Programme to be carried out as suggested by the four Public School Principals in a letter dated October 17, 1984. And that the School Principals be invited to attend a meeting of Oro Council on December 17, 1984. (e) Wye Marsh Closure as announced by Federal Government. . .... . . . - 2 COMMITTEE OF COUNCIL MEETING NOVEMBER 29, 1984 Wye Marsh Closing discussed with a consensus that it should not be closed. Study for Revenue to assist with maintenance and programming for operation of a natural area. - no right to deprive children of heritage Biology Study program may be carried out - Educational purpose may be lost could be a beginning of Area not high industrial and one main industry is Tourism continuation of wetland loss. Committee of council recommend that a letter be forwarded to the Honourable Michael Wilson, Minister of finance with a copy to Douglas lewis, M.P. (f) Protection of Ontario Wetlands No discussion, Planning Advisory Committee had responded to Minister's letter. (g) Meeting with Township Solicitors suggested dates by Solicitors Meeting with Township Solicitors on Monday, December 10, 1984 9:30 a.m. 10:30 a.m. Stewart, Esten Russell, Waite, Christie & Miller 4. ntments Canada Day Committee - Besse Crawford, Buffi Woronka and others (as previously requested by Council). Present: Besse Crawford-Chairperson David Woronka - Treasurer Buffi Woronka - Member Reeve advised that the request to meet with the Committee was proposed after the successful Canada Day. David Woronka - The Committee propose the annual event to be on basis of family day not elaborate like Bicentennial - Fire works be included. Picnic and fun day Presenting of Awards - Financially, Committee have funds on hand - all - Funds raised at the event assisted in obtaining accounts paid the funds Does Committee want notice with Tax Bill mailing (Interim) and reminder with final notice. Suggest notice to include events for the day and Citizen of the Year nominations. Councillor Halfacre suggested that another member of Council should act on this Committee. Several other matters were discussed with regard to the day. Reeve Davie in conclusion thanked the members of the Committee for a job well done and advised very good reports had been received on the day. - :) . EE OF COUNCIL MEETING - NOVEMBER 29 1984 Fire Chief was present at 8:05 p.m. 1. The matter of selling of old fire radios was discussed. The radios are to be shown to the Township of Adjala, presently interested in purchasing of same. 2. Matter of Volunteer Firemen's Gratuities for 1984. An error apparently had occurred in the submission of the Rugby Station which had only included 50% of the total points. Being an amount of $1383.03 it was recommended that the cheques be issued and forwarded. Councillor Allan Johnson declared conflict of interest at this point being a Volunteer Fireman on the Rugby Fire Dept. and left the meeting during the discussion. The item was discussed by members of Council with the Fire Chief at some length with suggestions of establishing a minimum and maximum amount for each Volunteer Fireman. Councillor Johnson returned to the meeting after the discussion. Consideration of Procedural law Committee of Council recommended that each Councillor submit recommendations/additions/ amendments to the Draft By-law. . 6. Presentation of Recommendations by M. Salter for future office facilities (i) (i i) ( i i i) Remodel and add to present Building New Building and demolition of present building on the present site New site and new complex Municipal facility - along with plans and estimated costs for each (excluding cost of land if new site is selected). It was recommended that Oro Council, as a priority, budget and levy for future Municipal facilities, commencing in 1985. inistrative Staff Meeti sand coples of minutes of same Received with Council. for Administrative Staff (i) (i i) Staff recommendations/suggestions Staff suggestions with respect to usual Christmas Turkeys vs Council and staff dinner which is suggested if spouses are included. To be further considered on Monday. . 1liiio.. 4 - . COMMITTEE OF COUNCIL MEETING NOVEMBER 29, 1984 9. Parks & Recreation - O.C.C.P.R.C. recommend to Council that a Summer Day Camp Pr09ram agaln be established. Deputy-Reeve presented a computer print-out showin9 expenditures and revenues of the Outdoor Program for 1984. And also reviewed the contents of the last Parks & Recreation Committee Meeting. Parks and Recreation Committee recommend that the Program be continued and Council budget for the total cost of the Program and Parks & Recreation Committee continue to pursue any possible grants. Road Dept.- Chairman, Councillor Johnson submitted a written report on the meeting with Barrie Suburban Road Committee with respect to intersection of County Road 20 and 27. 10. Other matters to be brought to attention of Committee of Council Deputy-Reeve brought several other matters to the attention of Committee of Council. Ontario Waste Man Co lon questionnaire to be completed No action. . 12. The Heritaqe Foundation - pledqes for same. No action. Adjourned at 11:30 p.m. H. Neufeld, Clerk S. e, Reeve .