Loading...
12 13 1984 COW Minutes . . . COUNCIL CHAMBERS DECEMBER 13, 1984 COMMITTEE OF COUNCIL MEETING Oro Council met this evenIng as Committee of council as scheduled, with the following members present: Reeve Deputy Reeve Councillors: S. Davie J. McEwen R. Drury T. Halfacre A. Johnson The meeting was opened at 7:00 by the Reeve. Declaration of Conflict of Interest - None Declared. Appointments scheduled: 7: 15 p.m. 7:30 p.m. 8:00 p.m. 8: 15 p.m. Ainley & Associates Ltd. Ron Robinson, update report. Rowanwood Conserver Society Re: Subdivider's Agreement. Fire Chief, Ron Young, Report Mr. B. Walsh, Ontario Fire Marshal's Office - to present Fire Survey Report as requested by Oro Council. Matters referred from Meeti of Council: 1. Rural Section - Annual Conference to be held on Feb. 3 - 6, 1985 - Registration A.M.O. 2. Procedural By-law - Review of draft with comments of Council members. 3. Local Government Week - January 14, 1984. 4. Paper Usage Other Items to be considered: 1. Walter Jasinski Re: use of Lots 1 & 2, Plan 655 for Ice Fishermen's Parking. 2. Reeve report on Library Meetings. Reeve Davie brought up the matter of Library Service Contracts with Barrie and Orillia, following a meeting of the Oro Township Library Board today. A summary of the report was distributed to all members. Committee of Council recommend that the Secretary-Treasurer of Oro Township Library Board to proceed with initiating a contract with Barrie and Orillia Library Board as proposed by the Oro Township Library Board at their meeting of December 13, 1984. . . . - 2 - COMMITTEE OF COUNCIL MEETING DECEMBER 13, 1984 7: 15 p.m. Appointment for Ainley & Associates ltd. present. Representative Ron Robinson, who was Mr. Robinson presented a verbal report as an update on Engineering Services. (1) Windfield Estates - roads for Phase 1, completed to meet requirements for assumption upon request. (2 ) Draft on Road Needs Study will be available for next meeting. (3) For discussion, the Rowanwood proposal of road standards -present Township standards are two lifts of asphalt. Next, Mr. Robinson brought up the matter of Engineering Standards which have not been entirely adapted by Council. That was left for Mr. Robinson to meet with Administrative Staff to make the necessary changes/ corrections or additions and same be presented to Council. 7:30 Mr. Gordon Ball, Mrs. Jane Ball and Mrs. Abbott were present as per appointment. Ball brought up the matter of Subdivider Agreement. Mr. 1. 2. 3. Road Standards lot levies Cash-In-lieu Mr. Ball indicated to Council agaIn that Rowanwood Conserver Society is a non-profit organization as written in their charter. 1 ) Roads had from the beginning proposed gravel top roads which are to be maintained by the Rowanwood Conserver Society. - are prepared to undertake letter of credit for an amount required to pave a road, should this become necessary provided that such letter of credit not be cashed until agreed to by both parties mutual consent or upon disolution of the co-operative at the Municipality's option. feel that since road is to be gravel top only, the assessment should be accordingly. Reeve advised that this would be a matter to be dealt with at the assessment level with the Assessor. 2) lot levies - have ten lots - 4 families sustaining the development - see the development to be in four stages. Township Standards lot levies paid in advance of registration or 50% upon registration and fifty percent by way of letter of Credit. This matter was discussed at some length with question asked of Ron Robinson and Planning Administrator. . . . - 3 - COMMITTEE OF COUNCIL DECEMBER 13, 1984 Cash-in-lieu of Parklands An amount is calculated on actual acreage being $367.00. Status of preparation for final approval for registration: (a) Final Plan prepared for registration must be included before the Subdivider's Agreement may be finalized. It was confirmed plan has not been registered in land Titles as of this date. (b) (c) Engineering Plans have not been presented to Township Engineer for approval. Committee Recommendations letion 1. Road standards to be as per Municipal Standard adopted by Council, as per Drawing No. 83-STD-R1 less bituminous surfacing. Rowanwood to furnish letter of security in respect to asphalt paving on Municipality's form to be reviewed annually and in which inflationary provisions are to be provided. letter of Credit not to be cashed without mutual consent for the purpose of the Agreement, however, may be cashed at the Municipalities sole option in the event of disolution of the co-operative. Annual amount of letter of credit to be determined by Township of Oro Engineers. 2. Cash-in-lieu of Park lands - Municipality prepared to accept $367.00 prior to execution of Subdivider's Agreement, as cash-in-lieu of Parkland dedication. 3. lot levies - Staff having regard to discussion to prepare a recommendation for lot levies to be presented at next meeting of Council. 8:15 p.m. Fire Chief, Ron Young, was present to present his Report for November and presented a written copy for each member of Council. The items of the report were reviewed and discussed by Committee of Council with the Fire Chief. The Fire Chief advised that he would be ordering the additional monitors for Rugby with separate tone. 8:25 p.m. Mr. B. Walsh was present with respect to the Report on the Fire Marshal's Municipal Fire Protection Survey for the Township of Oro. Recommendations in As stated on Pages 4 to 10 inclusive, in the Report. Reeve Stephen Davie left the meeting at 9:30 p.m. and Deputy Reeve assumed the Chair. Mr. Walsh continued to review the report and from the discussions it was suggested by Committee of Council members that the Fire Committee make recommendations and schedule a meeting to assess priorities. But prior to calling such meeting the report be fully digested by Council Fire Chief and Administrative Staff. . . . 5 OF COUNCIL - DECEMBER 13 1984 Walter Jasinski Lots 1 & 2, Plan 655 - Parking facilities for ice fishing. Committee of Council recommend that a cheque be forwarded of an equal amount of the 1984 taxes (437.01) be forwarded to Walter Jasinski and that he be advised that Oro Council are not interested in purchasing the property. Committee Reports Roads - Councillor Johnson reported that the Road Committee meeting for Friday, December 14, 1984 was cancelled. Also referred to several road matters. W.D.S.- Councillor Drury advised that the Simcoe County District Health Unit had tested a number of wells surrounding the W.D.S. and all wells tested had no problems. Arena - Councillor Drury referred to minutes of the last Arena Committee meeting. Arena Committee appears to be functioning well Fire & Building - Committee Chairman, Councillor Halfacre reported that she had held a meeting with the Chief Building official to discuss several matters. ion - next meeti 15 1985 It was suggested that should the Shanty Bay Fire Fighter's Association wish to proceed with any capital improvements to bring forth such items to the Park & Recreation Committee. Townshi Solicitors This matter was discussed at some length and left for further consideration. Meeting adjourned at 11:45 p.m. H. Ne rk S.C.G. Dav , Reeve . . . ..... 't COMMITTEE OF COUNCIL DECEMBER 13, 1984 Mr. Walsh advised that this was the second Report by the Fire Marshal's Office that had prepared such a report, the first one being in 1970 and noted a number of changes of the Municipality's growth, households and population. Also suggested a further report may be required in 5 years time. At the conclusion of the Report, Deputy Reeve McEwen, as Chairman, thanked Mr. Walsh for presentation of an extensive report. Also thanked the Fire Chief and Deputy Chief for their attendance. Fire Chief Young expressed his appreciation of having had the opportunity to attend at the meeting for the presentation and that this was the first time the Township Fire Chief had been present at a presentation of such a report. Deputy Chief Paul Eenhoorn also expressed his appreciation for the opportunity to attend. Following the presentation Committee of Council continued with items on the Agenda. A.M.O. - Rural Section - Annual Conference (Feb 3 to 6th, 1985). Recommendation that the Reeve, Deputy Reeve and the Clerk-Treasurer/Administrator attend and registration forms be completed. Procedural aw - reviewed as follows: 4.6 Add: Unless a Council by majority vote establish evening meetings or one of the two regular meetings held each month is established and scheduled as an evening meeting with time set for such meeting, in which case this section of the By-law be amended accordingly. 4.8 4:00 p.m. for day meetings and 11:00 p.m. for evenIng meetings, whichever ... 8.1 Disclosure of Conflict of Interest Adoption of previous members of Council Treasurer's Report Receipts ~ Accounts Unfinished Business New Business Reverse 2. 3. 5. 9. 10. 10.2 11. 1 14.1 Not less than two (2) Not less than two (2) Not less than two (2) Add: 11.2 Persons requiring an appointment with Council because of urgency or because of specific circimstances which may arise, may request an appointment with Council, after preparation of the Agenda, and such on appointment may be entertained by Council at that meeting, with the approval of Council. Local Government Week This was discussed and it was suggested an Ad Hoc Committee be established to outline participation: ie. Reeve's Breakfast January 14, 1985 Open House - to be determined Other days for participation to be further considered.