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04 30 1981 COW Minutes .. COUNCIL CHAMBERS - APRIL 30, 1981 . COMMITTEE OF COUNCIL MEETING All members present except Deputy Reeve Davie Reeve R.S. Arbour opened the meeting at 7:15 p.m. The Park Committee Councillor Halfacre brought up the matter of Picnic Fees at Oro Memorial Park. Recommendation that no fees be charged to Residents picnics, except for clean up deposit which is refundable. Also advised that the sign at the Park has been ordered and will be erected when completed. Mr. McNamara was present with respect to Carthew Bay Dock. The entire matter was discussed at some length with reference to By-Law 1234/81 and Lease for the 3 wharves. . Recommendation that once guideline of fees have been received, fees to be set and sign for same be erected at each wharf. Identification of authority be prepared and present to Harbour Masters for each wharf. Receipt book be prepared and printed, suitable to cover all wharves. Look into clearing of area for picnic tables at Carthew Bay wharf. Road Committee The Reeve requested that in the absence of Road Committee Chairman, Deputy Reeve Davie, that Councillor Vousden, Vice-Chairman present matters of Road Committee. Fred Haughton was present with respect to Road matters and presented the following: A breakdown of Tenders for equipment as received under contract 81-07. At a meeting held on April 22, 1981, what is on file and every member was presented a copy. Then presented a list of items for Council's attention: 1) Gravel Pit - needs stripping and grubbing R. Law Construction - $4,000.00 M. Shelswell - $4,500.00 Left in hands of Road Superintendent 2) OACETT - Technologist Association $60.00 Membership Fee To be further considered 3) Trucks - Township Propose painting of truck boxes # 14,17,21 Trans-Canada Coating: 3 Trucks $490.00 complete Sandblast, Prime & Paint . Have trucks painted by Trans Canada Coating ~ Pg. 2 Committee of Council Meeting - April 30, 1981 . 4) Oil vs Calcium - Policy? Council agreed with Road Superintendent that the use of Road Oil be reduced 5) Township Level Offer to Purchase G. Rohner $75.00 Road Superintendent advised he had received an offer from G. Rohner to purchase the old level. Matter left to Road Superintendent 6) Extra Employee & Summer Help / Survey It was recommended by the Vice-Chairman of the Road Committee that Council authorize the hiring of an extra Road Employee and Summer help for Survey purposes. 7) Robert Ryder - Re: 15/16 Side Road Drainage Road Superintendent advised that all corrective steps had been taken 8) Ivan Clark - Mutual Agreement Drain Re: Drainage as presented to meeting of Council previously Mr. Ivan Clark was present at 8:30 p.m. to discuss the matter of drainage and clearing of the ditch through his property and along roadside and easement of same. . The matter of drafting a Mutual Agreement Drain was discussed by Council with Mr. Clark, it was left that a draft of such an Agreement be prepared for consideration and/or execution if satisfactory. 9) 15/16 Side Road - Bea1 - Road Allowance Presented Plan Waste Disposal Site Chairman of the Waste Disposal The following are the proposals of the Waste Disposal Site Committee: . Ito.. 1a) AC 840 Front End Loader - When this machine is not in operation at the Waste Disposal Site, it should be utilized by the Roads Department on a Cost-share basis. Tires for Front End Loader - As of April 14, 1981, the two front tires of the above-mentioned machine were returned after being filled with a special foam. The machine has been operational for two weeks and the expen- diture for these special tires appears to be most bene- ficial. The other three tires are to be loaded prior to the winter hours, on a cost-share basis with the Roads Department. 1b) Pg. 3 Committee of Council Meeting - April 30, 1981 . . . 2) Keys held by various Contractors, Agencies and private collectors - It is the committee1s recommendation, in view of the abuse previously shown by a private collector in the Township (namely Edward Handy) and by the personnel at the Edgar Occupational Centre, that the lock on the gate should be changed. One key to be allocated to the District Fire Chief, Al Moore, of the Edgar Occupational Centre, and he alone to be responsible for same; one key each to be given to the Roads Department, Browning and Sanders, Fuda Foods and Pinegrove Collection Contractor. 3) Burning of waste or brush at Disposal Site - This practice will be totally discontinued. 4) Stickers on vehicles for the prupose of identifying Oro Township Rate Payers - The committee sees the issuance of these stickers would cause a problem and an expense and therefore are not warranted. 5) Consideration has been given to the opening of the Waste Disposal Site on Sundays - The addtional cost is not warranted. 6) Installation of a telephone at the Waste Disposal Site - With regard to break-ins, vandalism and mis-use, it is the opionion of the committee that the installation of this piece of equipment is not feasible. 7) In view of the fact that in the fall of 1981, the Roads Department will be stock-piling sand and salt at the Site, it. is for Council1s consideration at that time, that the committee recommends that a hand-held radio for communication to the Roads Department Office, at a cost between $950.00 and $1,000.00 should be purchased. The hours worked by the Superintendent of the Waste Disposal Site ( James Clayton) - In view of the fact that summer hours have been in existence one month, no change in the summer hours is recommended. As of November 1st, 1981, the winter hours commence and it is recommended by the committee that the hours be changed to 8:00 a.m to 5:00 p.m., making a 36 hour week in the winter, with no reduction in the basic salary of this employee of a 40 hour week. The unsafe conditions after dark in the winter make this a much more viable work-week. If this employee can be ased by the Roads Superintendent, to operate the machine for truck loading of sand and salt one day a week, the employee is to be paid straight time over his 36 hours a week. It was recommended that the proposal be accepted subject to further clarification of Items 2 & 7 ... ArlinlJrnmpnt ;::¡t In'Ll.I1 n~m.