09 08 2004 COW Minutes
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TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, September 8,2004 @ 9:05 a.m.
Robinson Room
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Present:
Mayor J. Neil Craig
Deputy Mayor Harry Hughes
Councillor Dan Buttineau
Councillor Ralph Hough
Councillor Paul Marshall
Councillor John Crawford
Councillor Ruth Fountain
Staff Present:
Jennifer Zieleniewski, CAO; Marilyn Pennycook, Clerk; Paul
Gravelle, Treasurer; Jerry Ball, Public Works Superintendent;
Andria Leigh, Senior Planner; Keith Mathieson, Director of
Engineering/Environmental Services; Joe Casey, Fire Chief
Also Present:
Greg Price, Murray Martin, John Waugh
Mayor J. Neil Craig assumed the chair and called the meeting to order.
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1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW-1
Moved by Hughes, Seconded by Hough
It is recommended that the following items be added to the agenda for
consideration:
6. FINANCE, ADMINISTRATION AND FIRE:
f) Councillor Hough, verbal report on AMO Conference.
Carried.
2. ADOPTION OF THE AGENDA
Motion No. CW-2
Moved by Hough, Seconded by Hughes
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It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, September 8,2004 be received and adopted.
Carried.
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3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT" e
None declared.
4. DEPUTATIONS:
a) Murray Martin, 2nd Vice President, Orillia Fish and Game Conservation Club, re:
Shrubs for Wildlife.
A written presentation was distributed to the Committee.
Motion No. CW-3
Moved by Hughes, Seconded by Buttineau
It is recommended that the information from Murray Martin, 2nd Vice President, Orillia
Fish and Game Conservation Club, re: Shrubs for Wildlife be received; that the
project be supported in principle; and further that staff bring back a resolution to
Council on September 15, 2004.
Carried.
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5. CORRESPONDENCE:
a) Greg Price, correspondence dated August 9,2004 re: Request to Waive
Development Charge.
Motion No. CW-4
Moved by Buttineau, Seconded by Hough
It is recommended that the correspondence dated August 9,2004 from Greg Price,
re: Request to Waive Development Charge be received; that Mr. Price be requested
to submit The Township of Oro-Medonte development charge; and further that Mr.
Price be advised to submit a request to waive the Education Development Charge
portion of the development charges through the Board of Education.
Carried.
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Committee of the Whole Meeting - September 8, 2004
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b) Susan Dale, Director Communications/Community Relations, The Children's Aid
Society of The County of Simcoe, correspondence dated August, 2004 re:
Proclamation Request, October is Child Abuse and Neglect Prevention Month.
Motion No. CW-5
Moved by Hough, Seconded by Hughes
It is recommended that the correspondence dated August, 2004 from Susan Dale,
Director Communications/ Community Relations, The Children's Aid Society of The
County of Simcoe, re: Proclamation Request be received; that the Township of Oro-
Medonte proclaim the month of October, 2004 as "Child Abuse and Neglect
Prevention Month"; and further that the Proclamation be declared on the Township's
website.
Carried.
c) Dr. George Pasut, Medical Officer of Health, Simcoe County District Health Unit,
correspondence dated August 16, 2004 re: Simcoe County Child Health Survey
- Preliminary Report [Preliminary Report available in Clerk's Office].
Motion No. CW-6
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Moved by Hough, Seconded by Buttineau
It is recommended that the correspondence dated August 16, 2004 from Dr. George
Pasut, Medical Officer of Health, Simcoe County District Health Unit, re: Simcoe
County Child Health Survey - Preliminary Report be received.
Carried.
d) Oro-Medonte History Association, minutes of July 8,2004 meeting.
Motion No. CW-7
Moved by Hughes, Seconded by Buttineau
It is recommended that the minutes for The Oro-Medonte History Association
meeting of July 8,2004 be received.
Carried.
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Committee of the Whole Meeting - September 8, 2004
e) Oro-Medonte History Association, minutes of August 5,2004 meeting.
Motion No. CW-8
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Moved by Buttineau, Seconded by Hough
It is recommended that the minutes for The Oro-Medonte History Association
meeting of August 5,2004 be received.
Carried.
f) Carllsenburg, President and CAO, Municipal Property Assessment Corporation,
correspondence dated August 4, 2004 re: Ontario's Current Value Assessment
System and the Municipal Property Assessment Corporation's Service.
Motion No. CW-9
Moved by Hughes, Seconded by Hough
It is recommended that the correspondence dated August 4, 2004 from Carl
Isenburg, President and CAO, Municipal Property Assessment Corporation, re:
Ontario's Current Value Assessment System and the Municipal Property
Assessment Corporation's Service be received.
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Carried.
g) Wayne Wilson, CAO/Secretary-Treasurer, Nottawasaga Valley Conservation
Authority, correspondence dated August 24,2004 re: Use of ATV's on
Significant Lands Within the NVCA Watershed.
Motion No. CW-10
Moved by Buttineau, Seconded by Hughes
It is recommended that the correspondence dated August 24,2004 from Wayne
Wilson, CAO/Secretary-Treasurer, Nottawasaga Valley Conservation Authority, re:
Use of A TV's on Significant Lands Within the NVCA Watershed be received.
Carried.
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Committee of the Whole Meeting - September 8, 2004
h) Michael Jones, Double Take Signs Inc., correspondence dated August 27,2004
re: Exemption Request for Installation of Outdoor Illuminated Sign.
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Motion No. CW-11
Moved by Hough, Seconded by Hughes
It is recommended that the correspondence dated August 27, 2004 from Michael
Jones, Double Take Signs Inc., re: Exemption Request for Installation of Outdoor
Illuminated Sign be received and referred to staff for a report.
Carried.
i) Glen Knox, County Clerk, The Corporation of the County of Simcoe,
correspondence dated August 27,2004 re: Peterborough Flood Relief Fund.
Motion No. CW-12
Moved by Hough, Seconded by Hughes
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It is recommended that the correspondence dated August 27, 2004 from Glen Knox,
County Clerk, The Corporation of the County of Simcoe, re: Peterborough Flood
Relief Fund be received.
Carried.
j) Tammy Chung, Resource Technician, Lake Simcoe Region Conservation
Authority, correspondence dated September 1,2004 re: Funding Grants
Available Under the Lake Simcoe Water Quality Improvement Program
(LSWQIP).
Motion No. CW-13
Moved by Crawford, Seconded by Fountain
It is recommended that the correspondence dated September 1,2004 from Tammy
Chung, Resource Technician, Lake Simcoe Region Conservation Authority, re:
Funding Grants Available Under the Lake Simcoe Water Quality Improvement
Program (LSWQIP) be received; and further that the information be posted on the
Township's website.
Carried.
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Committee of the Whole Meeting September 8, 2004
6. FINANCE, ADMINISTRATION AND FIRE:
a) Report No. TR 2004-22, Paul Gravelle, Treasurer, re: Insurance Coverage - Non
Owned Automobiles.
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Motion No. CW.14
Moved by Fountain, Seconded by Crawford
It is recommended that Report No. TR 2004-22, Paul Gravelle, Treasurer, re: Insurance
Coverage - Non Owned Automobiles be received and adopted;
THAT the Corporation of the Township of Oro-Medonte accepts the agreement of the
Subscription Policy to insure the liability assumed by this Resolution and does hereby:
1) assume the liability for bodily injury to or death of any person or damage to or
destruction of property of others, imposed by law upon:
(a) Councillors, Board Members, Officers, Employees or Volunteer Workers
of the Corporation of the Township of Oro-Medonte for liability which arises out of
the use or operation by such person of a licensed motor vehicle, or
(b) the owner of any licensed motor vehicle, for liability which arises out of the use or
operation of such licensed motor vehicle Councillors, Board Officers, Employees or
Volunteer Workers of the Corporation of the Township of Oro-Medonte
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2) declare that such assumption of liability be subject to the following limitations,
exclusions and condition:
(a) This assumption of liability applies only to the use or operation of a licensed motor
vehicle in Canada or the United States of America by Councillors, Board Members,
Officers, Employees or Volunteer Workers on behalf of the Corporation of the
Township of Oro-Medonte including travel to and from work and. attendance at
meetings.
(b) This assumption of liability applies only in excess of existing insurance carried by
the owner of the licensed motor vehicle which was being used or operated by
Councillors, Board Members, Officers, Employees or Volunteer Workers at the time
of the accident and does not apply unless the licensed motor vehicle which was
being used or operated by such person at the time of the accident is insured for not
less that the minimum Third Party Liability Limit required by The Insurance Act for
the Province of Ontario.
(c) This assumption of liability is subject to the agreements, conditions, terms and limit
of liability insured in the Non-Owned Automobile Policy issued by the Subscription
Policy and shall terminate whenever such Non-Owned Automobile Policy is
terminated.
Carried.
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Committee of the Whole Meeting - September 8, 2004
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b) Report No. TR 2004-26, Bonnie McPhee, Accounting Clerk, re: Statement of
Accounts, August, 2004.
Motion No. CW-15
Moved by Crawford, Seconded by Fountain
It is recommended that Report No. TR 2004-26, Bonnie McPhee, Accounting Clerk,
re: Statement of Accounts, August, 2004 be received; and further that the accounts
for the month of August, 2004 totalling $1,471,742.24 be received.
Carried.
c) Report No. ADM 2004-39, Jennifer Zieleniewski, CAO, re: Proposed Closure of
Road and Conveyance of lands at the End of Iroquois Ridge, Registered Plan
M-9 (Geographic Township of Oro), Township of Oro-Medonte.
Motion No. CW-16
Moved by Crawford, Seconded by Fountain
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It is recommended that
1. Report No. ADM 2004-39, Jennifer Zieleniewski, CAO, re: Proposed Closure of
Road and Conveyance of landsat the End of Iroquois Ridge, Registered Plan M-9
(Geographic Township of Oro), Township of Oro-Medonte be received and adopted;
2. THAT Council permanently close those portions of the road allowance known as
Iroquois Ridge, Registered Plan M-9 (geographic Township of Oro), Township of
Oro-Medonte, more particularly described as Parts 24,25 and 26 on a plan to be
registered by C. T. Strongman, OlS.
3. THAT Council declare those portions of Iroquois Ridge (Parts 24, 25 and 26) to be
surplus tothe needs of the municipality.
4. THAT those portions of Iroquois Ridge, Registered Plan M-9 (Parts 24,25 and 26)
be transferred to the abutting owners of Lots 118, 119 and 120, Plan M-9
respectively, and that no value be placed on the land.
5. THAT the costs associated with the transfer of lands be charged directly to the
project.
6. THAT the Clerk bring forward the appropriate by-laws for Council's consideration.
7. THAT the landowners be advised of Council's decision.
Carried.
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Committee of the Whole Meeting - September 8, 2004
d) Councillor Paul Marshall, correspondence re: Lake Simcoe Region Conservation tit
Authority, re: Nomination for Conservation Awards.
Motion No. CW-17
Moved by Crawford, Seconded by Marshall
It is recommended that the correspondence from Councillor Paul Marshall, re: Lake
Simcoe Region Conservation Authority, Nomination for Conservation Awards be
received; and further that Council nominate Dr. Anita Beaton, clo North Simcoe
Environmental Watch for the Water Conservation Award from the Lake Simcoe
Region Conservation Authority.
Carried.
e) Report No. TR 2004-24, Paul Gravelle, Treasurer, re: Public Notice Relating to
Improvements in Efficiency and Effectiveness of Service Delivery.
Motion No. CW-18
Moved by Marshall, Seconded by Fountain
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It is recommended that Report No. TR 2004-24, Paul Gravelle, Treasurer, re: Public
Notice Relating to Improvements in Efficiency and Effectiveness of Service Delivery
be received and adopted; and further that the public notice, "2003 Report
Improvements in the Efficiency and Effectiveness of Service Delivery" be posted on
the Township's website.
Carried.
f) Councillor Hough, verbal report on AMO Conference.
Discussion.
7. PUBLIC WORKS:
None.
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Committee of the Whole Meeting - September 8, 2004
8. ENGINEERING & ENVIRONMENTAL SERVICES:
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a) Report No. EES 2004-38, Keith Mathieson, Director of Engineering and
Environmental Services, re: Huronia Homes Ltd. Phase II Subdivision
Agreement, PT. E. ~ Lot 36, Concession I, E.P.R. Oro, pt. 14, 51R-16674; Pt.
Lot 35, Concession 1, E.P.R. Oro Parts 20,21 & 22,51 R-16674; Pt. Rdal. Btn.
Lots 35 & 36, Concession 1 Closed By-Law #'s R01217300 & R01385345; Oro
Pts. 16, 17 & 18, 51R -16674 Being all of PIN # 58534-0157 (Lt) Block 25, Plan
51 M-676 Being all of PIN #58534-0191 (Lt) Twp. of Oro-Medonte.
Motion No. CW-19
Moved by Crawford, Seconded by Marshall
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It is recommended that Report No. EES 2004-38, Keith Mathieson, Director of
Engineering and Environmental Services, re: Huronia Homes Ltd. Phase II
Subdivision Agreement, PT. E. ~ Lot 36, Concession I, E.P.R. Oro, Pt. 14, 51R-
16674; pt. Lot 35, Concession 1, E.P.R. Oro Parts 20, 21 & 22, 51R-16674; Pt.
Rdal. Btn. Lots 35 & 36, Concession 1 Closed By-Law #'s R01217300 &
R01385345; Oro Pts. 16, 17 & 18, 51R -16674 Being all of PIN # 58534-0157 (Lt)
Block 25, Plan 51 M-676 Being all of PIN #58534-0191 (Lt) Twp. of Oro-Medonte be
received and adopted; that the Township of Oro-Medonte enter into a subdivision
agreement with Huronia Homes Limited for Phase II; that the Clerk prepare the
appropriate By-Law for Council's consideration; and further that the owner be
notified of Council's decision.
Carried.
9. BUilDING, PLANNING AND DEVELOPMENT:
a) Report No. BD 2004-08, Ron Kolbe, Director of Building/Planning Development
re: Building Report, July, 2004.
Motion No. CW-20
Moved by Fountain, Seconded by Marshall
It is recommended that Report No. BD 2004-08, Ron Kolbe, Director of
Building/Planning Development re: Building Report, July, 2004 be received.
Carried.
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Committee of the Whole Meeting - September 8, 2004
10. IN-CAMERA:
Motion No. CW-21
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Moved by Fountain, Seconded by Marshall
It is recommended that we do now go In-Camera at 10:50 a.m. to discuss Legal and
Property Matters.
Carried.
Motion No. CW-22
Moved by Marshall, Seconded by Fountain
It is recommended that we do now Rise and Report from In-Camera at 11 :40 a.m.
Carried.
a) Jennifer Zieleniewski, CAO, re: Legal Matter.
Motion No. CW-23
Moved by Marshall, Seconded by Crawford
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It is recommended that the confidential information from Jennifer Zieleniewski, CAO,
re: Legal Matter (Plan 626) be received.
Carried.
b) Jennifer Zieleniewski, CAO, re: Property Matter.
Motion No. CW-24
Moved by Fountain, Seconded by Marshall
It is recommended that the confidential correspondence dated August 31,2004 from
Michael Drumm, Lake Simcoe Regional Airport re: Property Matter (facility
acquisition) be received.
Carried.
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Committee of the Whole Meeting - September 8, 2004
11. ADJOURNMENT:
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Motion No. CW-25
Moved by Marshall, Seconded by Fountain
It is recommended that we do now adjourn at 11 :42 a.m.
Carried.
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Committee of the Whole Meeting - September 8, 2004
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