2004-102To Amend Schedules "A" and "B" of By-law No. 2004-017, to provide a schedule of retention periods for the records of Township of Oro-Medonte
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO. 2004-102
A By-law to Amend Schedules" A" and "B" of By-law No. 2004-017,
A By-law to provide a schedule of retention periods for the records of the
Township of Oro-Medonte
WHEREAS the Township of Oro-Medonte did, on the 3rd day of March, 2004, enact By-
law No. 2004-017, being a By-law to provide a schedule of retention periods for the
records of the Township of Oro-Medonte under the authority of The Municipal Act, S.O.
2001, c. 25, as amended, Section 255;
AND WHEREAS the Council of The Corporation of the Township of Oro-Medonte
deems it appropriate to amend Schedules "A" and "B" of By-law No. 2004-017;
NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as
follows:
That Sections E01 and E02 of the Scope Notes for Secondary Subjects - E -
Environmental Services of Schedule "A" of By-law No. 2004-017 be deleted in
their entirety and replaced with the following:
1.
EO1
EO2
SANITARY SEWERS
Includes records regarding the design, construction and maintenance of sanitary
sewers and septic systems. Includes specifications and monitoring of septic systems.
Excludes Waste Management - see EO7
Storm Sewers - see EO2
Treatment Plans - see EO3
STORM SEWERS
Includes records regarding the design, construction and maintenance of storm sewers
and storm water management ponds.
That Sections H03 and H07 of the Scope Notes for Secondary Subjects - H -
Human Resources of Schedule "A" of By-law No. 2004-017 be deleted in their
entirety and replaced with the following:
2.
HO3
HO7
EMPLOYEE RECORDS
Includes records regarding the employment history of municipal employees. Includes
initial resumes and applications, performance evaluations, correspondence with the
employee, and employee assistance. Includes full-time, part-time and student
employees.
LABOUR RELATIONS
Includes records regarding the relationship between labour and management.
Includes collective bargaining, correspondence with unions and negotiations.
Excludes Grievances - see Grievances HO7 A
Collective Agreement - see Contacts and Agreements - under seal
LO4
3.
That the Scope Notes for Secondary Subjects - H - Human Resources of
Schedule "A" of By-law No. 2004-017 be amended to include:
HOl A GRIEVANCES
Includes records regarding grievances filed by unionized staff and all supporting
documentation.
Excludes Labour Relations - see Labour Relations HO7
Collective Agreement - see Contacts and Agreements - under seal
LO4
H11A
RESUMES - UNSOLICITED
Includes unsolicited resumes received by the municipality.
4.
That the Records Retention Schedule for Primary Heading: Human Resources
of Schedule "B" of By-law No. 2004-017 be amended to include:
Code Secondary Heading
Retention
Remarks
HO7 A Grievances
7
H11A Resumes - Unsolicited
6 months
5.
This by-law shall take effect on the final passing thereof.
BY-LAW READ A FIRST AND SECOND TIME THIS 6TH DAY OF OCTOBER, 2004.
BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 6TH DAY OF
OCTOBER, 2004.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
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