1981-1410 Medonte
THE CORPORATION OF THE TOWNSHIP OF MEDONTE
BY-LAW NUMBER 1410
BY-LAW TO PROVIDE FOR THE REMUNERATION AND EXPENSES FOR MEMBERS OF COUNCIL,
LOCAL BOARDS AND EXPENSES FOR EMPLOYEES.
WHEREAS, pursuant to the Municipal Act, R. S.O. 1970, Chapter
284, as amended, the Council of a municipality may by by-law provide for
and expenses for its members, for its appointees to local boards and other bodies
and for expenses for employees;
AND WHEREAS the said Act provides for ,:;alary, expenses and
allowances paid by local boards to be established by the Council of a muncipality.
NOW THEREFORE THE COUNCIL OF THE TOWNSHIP OF MEDONTE HEREBY
ENACTS AS FOLLOWS:
1.
In this by-law and in the attached schedules, the following
terms shall apply:
(a) "MUNICIPALITY" means the Corporation of the Township of
Medonte.
(b) "COUNCIL" means the Council of the Municipality.
(c) "LOCAL BOARD" means a local board as defined in The
Municipal Affairs Act.
(d) "OTHER BODY" means any body other than a local board, or
the Council of a municipality or a Council Committee.
(e) "EX OFFICIO MEMBER" means and includes a member of a
local board or other body
i) who, by statute is entitled to be a member of that
or body by virtue of his office as Head of Council
as a specified class of Council member, or
ii) who serves as a member of the board or body pursuant
to his appointment under section 213 of the Municipal
Act.
(f) "COUNCIL COMMITTEE" means any standing or special
or subcommittee thereof" established by Council regardless
of the name by which it $identified or the fact that
other than Council members may be included in its
.
2.
Council members shall receive remuneration as determined
according to the provisions of Schedule "A" appended to and
forming part of this by-law for their services as Council
members of the Municipality.
3.
(1)
Persons, other than members of Council appointed by the
Council as members of a local board or other body shall
receive remuneration as determined according to the
provisions of Schedule "B" appended to and forming part
of this by-law for their services as members of such
board or body.
BY-LAW NUMBER 1410
Page two .....
4.
(1 )
The salary and allowances paid by a local board of the municipality
to a member of the Board who has been appointed to such membership
by a person or a body other than Council shall be paid the same
remuneration as members appointed by Council.
(2)
For the purpose of the clause "local board of the Municipality"
means a local board that has no members appointed by a municipality
other than those members appointed by the Council.
EXPENSES
5. (1)
The Municipal Treasurer shall, in accordance with the provisions of
schedule "G" appended hereto and forming part of this by-law, make
payments to
.
i) a Council member or a Municipal employee,
ii)
a person appointed by the Council as a member of a local board
or a member of any other body, or
iii) an ex officio member of a local board, other than a public
utility commission, or an ex officio member of any other body,
in respect of expenses incurred by such person that come within the
appropriate description of expenses in Schedule "C".
(2) For the purpose of this clause and Schedule "D", "Municipal Employee"
means an officer, servant or other employee of the Municipality, but
does not include:
i) Any person who is a "Council member" or who received remuneration
from the municipality solely as a result of being a member of a
"local board" or "other body";
ii) A volunteer fire fighter paid an honorarium, allowance or salary
for such services either by the municipality or pursuant to a
fire protection agreement, provided such fire fighter is not
the fire chief;
iii) an employee of a "local board"
iv) the municippl auditor, or
v) any persons or firm engaged by retainer or under contract for
the purpose of providing advice or services in respect of
legal, planning, engineering or like matters.
6.
(1) The expenses paid by a Municipality to members of the board who have
been appointed as members by a person or body other than the Council
shall be in accordance with the provisions of Schedule "C".
(2) For the purpose ~6f subclause (1) "local board of the Municipality"
means a local board that has no members appointed by a municipality
other than those members appointed by the Council.
ADMINISTRATION
7.
Notwithstanding any other provlslon of this by-law, where a person is
entitled to received remuneration or expenses under this by-law from
the Municipality in respect of his membership on an "other body" in
repect of a certain period or certain items of expenditure and where
he has received or is entitled to receive remuneration or expenses
from that "other body" in respect of the same period or for the same
items of expenditure, he shall deduct the remuneration and expenses
he has received from the other body or is entitled to receive from
the remuneration and exp€nses that but for this clause would be
payable to him under this by-law in respect of his membership on the
board for that period and those items and the amounts remaining, if
any, shall be the amounts to which he is entitled under this by-law
as remuneration or expenses for that period and those items.
BY-LAW NUMBER 1410
Page three ..
8.
The remuneration provided for in clause 2 of this by-law shall be paid
by the Treasurer of the Municipality from the funds provided by Council
and the Treasurer shall pay the said remuneration in monthly instalments
on or about the 15th day of each month, which remuneration shall be in
respect of the services rendered for the current month.
9.
Notwithstanding clause 8, where a person who is a member of Councilor
has been appointed by the Council as a member of a local board or other
body or an ex officio member of a local board or other body fails to
submit any information or documentation required to be submitted in
support of a claim for remuneration or expenses, the Treasurer may pay
such portion of the regular monthly instalment as may be authorized
without supporting documentation and the remainder shall be paid forth-
with after such necessary documentation is submitted.
IO.
(1) Beginning in the year 1981, the Municipal Treasurer shall on or
before the 28th day of February in each year submit to Council
an itemized statement of the remuneration and expenses paid
to this by-law in the preceding year to:
i) each member of Council in respect of his services as a member
of Councilor as an Officer of the Municipality in the
preceding year,
ii) each person, whether a Council member or otherwise, appointed
by the Council to a local board or other body in respect of
his services as a member of that board or body in the
preceding year,
iii) each ex officio member of a local board or body in respect of
his services as a member of that board or
body in the preceding year.
(2) The form of the statement mentioned in subclause 1 shall be approved
by the Council and the statement may be subject to audit.
11. The statement submitted under clause 10 shall be in the form set out in
Schedule "D" appended to and forming part of this by-law, but the
Treasurer may include in the statement any additional information that
he or the Council sees fit.
12. This by~law shall come into force on the date of its final passing and
shall be deemed to be in effect from January 1, 1981.
BY-LAW read a first, second and third time and finaJly
passed this 25th day of March A. D. 1981.
.
SCHEDULE !JA" TO BY-LAW NUMBER 1410 OF THE TOWNSHIP OF MEDONTE
Remuneration - Members of Council
1. The annual remuneration of the Reeve shall be $1,500.00 plus $35.00 per Council
meeting.
2. The annual remuneration of a Councillor shall be $1,300.00 plus $30.00 per
Council Meeting.
3. The Reeve shall receive a per diem. payment of $35.00 and Council shall receive
a per diem payment of $30.00 for attendance at Conferences , Seminars and out-
of-town meetings related to municipal affairs to which the Reeve or Council
are authorized or delegated to attend.
.
4. Members of Council appointed to serve on the following boards shall be entitled
to receive the same per diem payments as members of the Council of the County
of Simcoe appointed to such board, except that mem13ers will not be entitled
to receive a per diem allowance pursuant to Clause (7) herein:
a) Family and Children's Services of the County of Simcoe
b) Simcoe County District Health Unit
c) Simcoe County Museum and Archives
5. One-third of any remuneration and/or payment paid under Clauses 1 to 7 inclus
herein, shall be deemed to be an expense allowance pursuant to Section 392
of the Municipal Act, R. S. O. 1970, Chapter 284, as amended.
.
Page 1 of 1
SCHEDULE "B" TO BY-LAW NUMBER 1410 OF THE TOWNSHIP OF MEDONTE
1. Remuneration in the amount of $35.00 per meeting for the Chairman and
$30.00 per meeting for the members shall be paid to persons other than
Members of Council appointed to the following boards or other bodies.
(1) Medonte Planning Board.
2.
Remuneration to be paid pursuant to Clause 1 herein shall be paid on or
about the date of the meeting in each month, subject to the Township
Treasurer receiving a report from the Secretary, of the local board,
detailing the attendance of each appointee.
3.
Appointees shall be entitled to rec~ive a per diem p~~ment of $35.00 for
the Chairman and $30.00 for members for attendance at Conferences,
and out-of- tOW':"l meetings related to municipal affairs, to which the
appointee is authorlzed or delegated to attend.
4.
Appointees to the Committee of Adjustment,
a) Committee of Adjustment
i)
$30.00
$30.00
For each Meeting - Chairman
Member
b) Each Member of the Committee of Adjustment shall be paid the part
time labour rate for inspection of applications to the Committee.
Page I of 2
SCHEDULE "C" TO BY-LAW NUMBER 1410 OF THE TOWNSHIP OF MEDONTE
EXPENSE POLICY FOR MEMBERS OF COUNCIL
i[MILEAGE
I
II
'I All members of Council authorized to be on Township business shall be
i!paid at the the rate of $0 .14~ per kilometer ($0.24 per mile) actually driven with
lithe exception that the member will not be paid by the Township if he/she receives
[the mileage payment from another source.
!LUNCHEONS
(a)
The Township will be responsible for Councilor Committee luncheon
meetings when such meetings are called by Councilor the committee
concerned.
.
(b)
Council members shall have the discretion to invite visitors for lunch
or dinner in connection with Township business and such expenses shall
be borne by the Township.
CONFERENCES, CONVENTIONS AND SEMINARS
(a) Attendance at conferences, conventions or seminars by members of Council
shall be pre-authorized by Council.
(b) Mileage shall be paid in accordance with the mileage policy herein.
(c) Members of Council shall be allowed all reasonable out-of-pocket expenses
including the following:
i)
ii)
iii)
iv)
Hotel/motel accomodation - actual cost
Parking - actual cost
Registration - actual cost
Meals and entertainment - $25.00 per day -
no receipt required.
ADVANCES
When a member of Council is authorized to attend a conference or
Gonvention, the Treasurer shall have the authority to make advances to meet
~stimated expnsese.
EXPENSE STATEMENTS
Statements for expenses shall be submitted to the Treasurer in a form
recommended by the Treasurer and approved by Council.
~OCAL BOARDS AND OTHER BODIES
The expense policies herein shall be the expense policies for all members
~ppointed to local boards and other bodies.
.
e
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Page 2 of 2
SCHEDULE "C" TO BY-LAW NUMBER 1410 OF THE TOWNSHIP OF MEDONTE
EXPENSE POLICY FOR MEMBERS OF TOWNSHIP STAFF
MILEAGE
Members of Township staff authorized to be on Township business shall be
paid at the rate of $0.14q per Kilometer ($0.24 per mile) actually driven, with
the exception that the members will not be paid by the Township if he/she receives
mileage payment from another source.
LUNCHEONS
Senior staff shall have the discretion to invite visitors for lunch or
dinner in connection with Township business and such expenses shall be borne by
the Township.
CONFERENCES, CONVENTIONS AND SEMINARS
(a) Attendance at conferences, conventions and seminars by members of staff
shall be pre-authorized by Council.
(b) Mileage shall be paid in accordance with the mileage policy herein.
(c) Members of staff shall be allowed all reasonable out-of-pocket expenses,
including the followins:
i) Hotel/motel accommodation - actual cost
ii) Parking - actual cost
iii) Registration - actual cost
iv) Meals and entertainment - $25.00 per day - no receipts required.
Per diem rate of $30.00 on weekends shall apply.
TRAINING COURSES
(a) Attendance at training schools by members of staff requiring overnight
accomodation shall be pre-authorized by Council.
(b) Mileage (one round trip) shall be paid in accordance with the mileage
policy herein.
(c) Staff members shall be allowed all reasonable out-of-pocket expenses,
including the following:
i) Hotel accommodation - actual cost
ii) Parking - actual cost
iii) Course registration or tuition - actual cost
iv) Meals - maximum $25.00 per day
ADVANCES
When a member of staff is authorized to attend a conference, convention or
seminar, the Treasurer shall have the authority to make advances to meet estimated
expenses.
EXPENSE STATEMENTS
Statements for expenses shall be submitted to the Treasurer in a form
recommended by the Treasurer and approved by Council.
LOCAL BOARDS AND OTHER BODIES
The expense policies herein shall be the expense policies for all employees
of local boards and other bodies.
.
l.
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SCHEDULE "D" TO BY- LAW NUMBER 14] 0 OF 1'H~ 1'O\/JNSHTP OF MRf)()l\T'T'F.
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!ISTATEMENT OF THE TREASURER
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qRemuneration and expenses paid to members of Council , local boards and other bodies
II
II
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II
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(Prepared pursuant to clause 10 of By- Law 1410~
Municipal Act, R. S. O. 1970, ch. 284)
and section 389 of the
I! REMUNERATION
!
TOTAL
-
NAME
Members of Council
Council Appointees
Other than Council Appointees
!HILLSDALE POLICE VILLAGE TRUSTEES
Expenses
iNAME
TOTAL
-
Members of Council
Council Appointees
Other than Council Appointees
Hillsdale Police Village Trustees