10 11 2023 Council Minutes-s
„IA)
Township of _
Proud Heritage, Exciting Future
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Hybrid Meeting
Wednesday, October 11, 2023 2:01 p.m.
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard
Councillor David Clark
Councillor Richard Schell
Councillor Robert Young
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna
Present: Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations
and Community Services; George Vadeboncoeur, Interim Director,
Development Services; Karla Musso-Garcia, Manager, Operations; Curtis
Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law
Enforcement Officer; Andy Karaiskakis, Manager, Planning Services;
Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Jason
Scharapenko, Information Technology Technician (IT)
All Council and staff participated via Zoom platform.
1. Call to Order - Reading of Land Acknowledgement:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
Page 1 of 9
Council Meeting Minutes — Wednesday, October 11, 2023
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C231011-1
Moved by Bard, Seconded by Lavoie
Be it resolved that the agenda for the Council meeting of Wednesday, October 11, 2023 be
received and adopted, as amended, to withdraw Item 4
f) Robin Dunn, CAO re: A position, plan, procedure, criteria or instruction to be applied to
any negotiations related to the municipality (Inter -Municipal Relationships/Negotiations).
and add as Item 4
g) Robin Dunn, CAO re: Solicitor -client privilege; Litigation affecting the municipality (Zone 1
Water).
Carried.
3. Disclosure of Pecuniary Interest:
Councillor Schell declared a conflict of interest on Item 4e) Robin Dunn, CAO re: Solicitor -
client privilege; Litigation affecting the municipality (Short Term Rentals (STR)) as Councillor
Schell indicated he owns and operates a short term rental.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C231011-2
Moved by Clark, Seconded by Young
Be it resolved that we do now go in Closed Session at 2:04 p.m. to discuss
• Labour relations/employee negotiations (Staffing/Organizational Update);
• Solicitor -client privilege; Litigation affecting the municipality (Cannabis); (Short Term
Rentals (STR)); (Zone 1 Water).
Carried.
Page 2of9
Council Meeting Minutes — Wednesday, October 11, 2023
b) Motion to Rise and Report.
Motion No. C231011-3
Moved by Schell, Seconded by Hutcheson
Be it resolved that we do now Rise at 3:27 p.m. and Report on the Closed Session Items 4
c) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing/Organizational
Update).
d) Robin Dunn, CAO re: Solicitor -client privilege; Litigation affecting the municipality
(Cannabis).
e) Robin Dunn, CAO re: Solicitor -client privilege; Litigation affecting the municipality (Short
Term Rentals (STR)).
g) Robin Dunn, CAO re: Solicitor -client privilege; Litigation affecting the municipality (Zone 1
Water).
Carried.
c) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing/Organizational
Update).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk.
Motion No. C231011-4
Moved by Young, Seconded by Schell
Be it resolved
1. That confidential verbal information presented by Robin Dunn, CAO re: Labour
relations/employee negotiations (Staffing/Organizational Update) be received.
2. That staff and legal counsel proceed as outlined.
Carried.
Page 3 of 9
Council Meeting Minutes — Wednesday, October 11, 2023
d) Robin Dunn, CAO re: Solicitor -client privilege; Litigation affecting the municipality
(Cannabis).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director,
Operations and Community Services; George Vadeboncoeur, Interim Director, Development
Services; Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law
Enforcement Officer; Chris Williams, Aird & Berlis LLP.
Motion No. C231011-5
Moved by Schell, Seconded by Lavoie
Be it resolved
1. That the confidential correspondence from Aird & Berlis LLP and presented by Robin
Dunn, CAO and legal counsel, Aird & Belis LLP, re: Solicitor -client privilege; Litigation
affecting the municipality (Cannabis) be received.
2. That staff and legal counsel proceed as directed by Council
Carried.
e) Robin Dunn, CAO re: Solicitor -client privilege; Litigation affecting the municipality (Short
Term Rentals (STR)).
Councillor Schell declared a conflict of interest on Item 4e) Robin Dunn, CAO re: Solicitor -
client privilege; Litigation affecting the municipality (Short Term Rentals (STR)) as Councillor
Schell indicated he owns and operates a short term rental. Councillor Schell left the room
and did not participate in the discussion or vote on this item.
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director,
Operations and Community Services; George Vadeboncoeur, Interim Director, Development
Services; Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law
Enforcement Officer; Andy Karaiskakis, Manager, Planning Services; Chris Williams, Laura
Dean, Aird & Berlis LLP.
Motion No. C231011-6
Moved by Clark, Seconded by Bard
Be it resolved
1. That the confidential correspondence from Aird & Berlis and presented by Robin Dunn,
CAO; and legal counsel, Aird & Belis LLP, re: Solicitor -client privilege; Litigation affecting
the municipality (Short Term Rentals (STR)) be received.
2. That staff and legal counsel continue to proceed as directed.
3. That the Mayor and Deputy Mayor follow up with County of Simcoe, County Council
accordingly.
Carried.
Page 4of9
Council Meeting Minutes — Wednesday, October 11, 2023
f) Robin Dunn, CAO re: A position, plan, procedure, criteria or instruction to be applied to
any negotiations related to the municipality (Inter -Municipal Relationships/Negotiations).
This item was withdrawn upon the adoption of the motion.
g) Robin Dunn, CAO re: Solicitor -client privilege; Litigation affecting the municipality
(Zone 1 Water).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director,
Operations and Community Services; George Vadeboncoeur, Interim Director, Development
Services; Michelle Jakobi, Director, Environmental Services; Curtis Shelswell, Manager,
Municipal Law Enforcement/Chief Municipal Law Enforcement Officer; Chris Williams, Brian
Chung, Aird & Berlis LLP.
Motion No. C231011-7
Moved by Clark, Seconded by Lavoie
Be it resolved
1. That the confidential correspondence presented by Robin Dunn, CAO and legal counsel,
Aird & Berlis LLP, re: Solicitor -client privilege; Litigation affecting the municipality (Zone
1 Water) be received.
2. That staff and legal counsel proceed as directed by Council.
Carried.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on September 27, 2023.
Motion No. C231011-8
Moved by Hutcheson, Seconded by Clark
Be it resolved that the draft minutes of the Council meeting held on Wednesday, September
27, 2023 be received and adopted as printed and circulated.
6. Recognition of Achievements:
None.
Carried.
Page 5 of 9
Council Meeting Minutes — Wednesday, October 11, 2023
7. Public Meetings:
None.
8. Deputations/Presentations:
None.
9. Identification From the Public of an Agenda Item of Interest:
None.
10.Open Forum:
None.
11. Reports of Municipal Officers for Action:
a) OCS2023-18, Karla Musso-Garcia, Manager, Operations re: Award of Tender OCS2023-
11 Supply And Delivery Of Two (2) 2023-2024 — One (1) Ton Truck Chassis Crew Cab,
Dual Rear Wheels With 9ft Dump Body.
Motion No. C231011-9
Moved by Bard, Seconded by Schell
Be it resolved
1. That OCS2023-18, Karla Musso-Garcia, Manager, Operations re: Award of Tender
OCS2023-11 Supply And Delivery Of Two (2) 2023-2024 — One (1) Ton Truck Chassis
Crew Cab, Dual Rear Wheels With 9ft Dump Body be received and adopted.
2. That Tender OCS2023-11 Supply and Delivery of Two (2) 2023-2024 — One (1) Ton
Truck Chassis Crew Cab, Dual Rear Wheels With 9ft Dump Body be awarded to Blue
Mountain Chrysler in the Amount of $195,952.00 plus HST.
3. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township.
4. And that the bidders be thanked and notified under the Director, Operations and
Community Services' signature.
12.Reports of Municipal Officers for Information Only:
None.
Carried.
Page 6 of 9
Council Meeting Minutes — Wednesday, October 11, 2023
13.Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided Updates: Councillors Clark and Schell.
14.Announcements:
None.
15.Consent Agenda:
a) Minutes of Lake Simcoe Region Conservation Authority meeting held on July 28, 2023.
Staff Recommendation: Receive for Information Only.
b) Nottawasaga Valley Conservation Authority re: Minutes of Meeting held on August 25,
2023 and Highlights of Meeting held on September 22, 2023.
Staff Recommendation: Receive for Information Only.
c) Minutes of Barrie Public Library meeting held on June 22, 2023.
Staff Recommendation: Receive for Information Only.
d) Orillia Public Library Board re: Meeting Package for September 20, 2023 Board Meeting;
and September 2023 Statistics.
Staff Recommendation: Receive for Information Only.
e) Correspondence dated September 19, 2023 from Severn Sound Environmental
Association (SSEA) re: Tree Seedling Distribution Project - Request for Municipal
Assistance in 2024.
Staff Recommendation: Receive for Information Only.
f) Orillia and Lake Country Physician Recruitment re: Activity & Performance Report:
January 1 — September 30, 2023.
Staff Recommendation: Receive for Information Only.
Motion No. C231011-10
Moved by Lavoie, Seconded by Hutcheson
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Minutes of Lake Simcoe Region Conservation Authority meeting held on July 28, 2023.
Received for Information Only.
Page 7 of 9
Council Meeting Minutes — Wednesday, October 11, 2023
b) Nottawasaga Valley Conservation Authority re: Minutes of Meeting held on August 25,
2023 and Highlights of Meeting held on September 22, 2023.
Received for Information Only.
c) Minutes of Barrie Public Library meeting held on June 22, 2023.
Received for Information Only.
d) Orillia Public Library Board re: Meeting Package for September 20, 2023 Board Meeting;
and September 2023 Statistics.
Received for Information Only.
e) Correspondence dated September 19, 2023 from Severn Sound Environmental
Association (SSEA) re: Tree Seedling Distribution Project - Request for Municipal
Assistance in 2024.
Received for Information Only.
f) Orillia and Lake Country Physician Recruitment re: Activity & Performance Report:
January 1 — September 30, 2023.
Received for Information Only.
Carried.
16. Communications/Petitions:
None.
17.Notice of Motions:
a) Brought by Councillor Hutcheson, September 15, 2023.
Notice of Motion for September 27, 2023 Council meeting.
To be dealt with at the October 11, 2023 Council meeting.
Re: Proposed Installation of a Rainbow Cross -Walk within the Township of Oro-Medonte
Be it resolved that the Operations Department bring forward a report on the installation
of a Rainbow Cross -Walk within the Township of Oro-Medonte.
Motion No. C231011-11
Moved by Hutcheson, Seconded by Young
Be it resolved that the Operations Department bring forward a report on the installation of a
Rainbow Cross -Walk within the Township of Oro-Medonte.
Carried.
Page 8 of 9
Council Meeting Minutes — Wednesday, October 11, 2023
18. By -Laws:
None.
19.Closed Session Items (Unfinished Items):
None.
20. Confirmation By -Law:
a) 2023-088: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, October 11, 2023.
Motion No. C231011-12
Moved by Clark, Seconded by Schell
Be it resolved that By -Law No. 2023-088: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, October 11, 2023 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
21.Adjournment:
a) Motion to Adjourn.
Motion No. C231011-13
Moved by Lavoie, Seconded by Clark
Be it resolved that we do now adjourn at 3:47 p.m.
,Mayor, Randy Greenlaw
<<
Clekt Yonne Aubichon
Carried.
Carried.
r
Page 9 of 9