03 03 1994 RAC Minutes
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MINUTES OF THE ORO-MEDONTE RECREATION ADVISORY COMMITTEE MEETING
HELD THURSDAY MARCH 3, 1994
AT 7:05 P.M., COMMITTEE ROOM
Present:
councillor Alastair Crawford, Meryl Drake, Barbara
Swanson, Deputy Reeve Norm Dalziel, Daphne Mainprize,
Nancy stoddart, Dave Knox, Mayor Robert Drury
Staff
Present:
Deborah Broderick, Lynda Aiken, Gary Cunnington
Also
Present:
Mr. George Coulson, Ms. Mary Harber
Absent:
Paul Patchell
Meryl Drake assumed the chair @ 7:05 p.m. in the absence of the
Chair and vice Chair.
Note:
Daphne Mainprize arrived @ 7:10 p.m. and assumed the
chair. Robert Drury arrived @ 7:45 p.m.
1.
Minutes of the February 3, 1994 Meeting
Moved by Alastair Crawford, Seconded by Dave Knox
That we adopt the minutes of the meeting of February 3, 1994
as printed and circulated.
carried.
2.
Disclosure of pecuniary Interest and the General Nature
Thereof - In Accordance with The Act
None declared.
3.
Disposition of the February 3, 1994 Recommendations to
council:
Moved by Norm Dalziel, Seconded by Alastair Crawford
It is recommended to council that a letter of appreciation
be sent to the 1993 Chair of the Parks and Recreation
committee and that the recommendations contained within his
Year End Report be reviewed at the next meeting of the
Recreation Committee.
Carried.
It
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4.
Deputations:
a)
7:10 p.m.
George Coulson, County of Simcoe re:
Warden's picnic:
Mr. George Coulson of the County of
Simcoe attended the Recreation Committee
meeting to discuss the planning of the
1994 Warden's picnic. A brief
description of the past picnic
activities was given with the suggestion
that Oro Memorial Park may be a suitable
location for this years event. The
discussion centred around the various
activities that could take place, the
operation of a refreshment booth and the
type of meal to be served. Committee
members will individually submit
suggestions for the April meeting.
b)
7:30 p.m.
Ms. Mary Harber, Addiction Research
Foundation re: "Alcohol Risk
Management" :
Ms. Mary Harber of the Addiction
Research Foundation attended to discuss
the use of alcohol in Township
facilities in anticipation of developing
a policy. The liability of the
municipality regarding the use of
alcohol was of major concern in that the
Township is responsible for the
individual until they are sober. The
suggestion was that a community approach
to the development of this policy is
usually more workable in that the
community needs may then be met.
Moved by Bob Drury, Seconded by Alastair Crawford
That Deborah Broderick provide the Recreation Committee with
policies from other municipalities if available for review
by the Recreation Committee and direct Deborah Broderick to
provide this information for the April Committee Meeting.
Carried.
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5.
6.
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correspondence:
a)
Frank Cowan Company Limited re: "Are You Skating on
Thin Ice", Arena Liability and Risk Management:
Deborah Broderick spoke to this correspondence and
expanded on it with some new procedures that have been
adopted by the Parks and Recreation Department. Staff
training was discussed relating to the operation of
Township facilities.
Parks & Recreation supervisor Monthly Report:
a)
Proposed Summer Activities:
A draft flyer for distribution regarding summer
activities was presented to members of the Committee
for their perusal. A review of some activites
tentatively scheduled for the Arena were itemized.
b)
Proposed Rental Rates & policies:
The existing and proposed rates were distributed to the
Committee members with an explanation of each proposed
rate being discussed.
Moved by Norm Dalziel, Seconded by Alastair Crawford
It is recommended to council that the recommendations of the
Parks and Recreation supervisor regarding the 1994 Rates for
Recreation facilities be adopted as amended.
carried.
c)
Cowan Insurance Liability and Services;
Discussed in conjunction with Item 5(a),
Correspondence.
7.
committee Chairman's Report:
The following items were briefly mentioned as Paul Patchell,
Chairman was not in attendance. These items will be brought
forward at a future meeting.
a)
community Hall Board Meeting, February 28, 1994 -
Update & Roster Membership for 1994;
b)
Warden's picnic - "Volunteers to Plan";
It
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c)
Oro-Medonte Report on Parks and Recreation;
d)
Proposed Parks & Recreation Department Budget Summary
Sheet:
The budget format has been changed with figures
available and distributed to Committee members.
Discussion will take place in April.
8.
other Business:
a)
Conference:
March 8th is a tentative date to meet with Horseshoe in
order to make some preliminary arangements regarding
the 1994 Conference to be held in October. Deborah,
Alastair and Dave will attend.
b)
Mandate:
Discussion occurred with regard to the appointment of
Recreation Committee members for a period longer than
one year and staggered allowing for continuity.
9.
Adjournment.
Moved by Bob Drury
That we do now adjourn @ 10:15 p.m.
Carried.
~~LL
Lynda Aiken
Deputy Clerk
TOWNSHIP OF ORO-MEDONTE
COMMUNITY HALL BOARD MEMBERS
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CARLEY COMMUNITY CENTRE
R. R. 4
coldwater, ontario LOR lEO
Bernice Gill
Brian Binns
Iris Robins
Marlene Fleet
Florence' Bill
Betty Hawke
secretary-Treasurer
Mendel
EADY COMMUNITY HALL
R. R. 4
Coldwater, ontario LOR lEO
Bob Nevison
Evelyn Reid
Annie Coombs
Anna spence
stan Brown
Allan Walker
Hel Bulman
Chairperson
Secretary-Treasurer
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HAWKESTONE HALL
Hawkestone, ontario
LOL lTO
Rob Talaska
Mark Ranty
Nancy Baker
steve Cook
steve wilkinson
Jamie Gourley
President
Treasurer
Secretary
Director
Director
Director
ORO STATION COMMUNITY HALL
Pauline stuart
Dorothy williams
Sherry Hubbert
Bish Pattenden
Bob Blackmore
cindy Thoma
Jane Howson
Chairperson
Treasurer
Secretary
Director
Director
Director
Director
WARMINSTER HALL
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Dennis Barkley
Brian Harriss
Rita Maccucci
Dave Gordon
Ellie Gordon
peggy Fox
Trustees of Oro Hall
Garfield Burton
Bob Blackmore
David Woronka
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RENTAL RATES
BANQUET ROOK:
1.
Bookings must be made a minimum of 30 days in advance and must
be+accompanied by a deposit of $100."
cancellations: If a cancellation is received a minimum_ofi~~~
dåyspriorto the event: l/2 of deposit~returned '.'.'i¥i.
=
=
$10.00
2.
If] cancellation received a minimum of 15 days prior:, t
event and the banquet room or arena floor gets "re-booke
that day: 1/2 deposit returned ($50).
Banquet, Parties, Dinner, Reception, Tournaments, Special
Weddings:
$200.00'+ $14.00 (GST)
$;]20.00+ $1 40 (GST)
=$.214.00' (10-hour day)
-' $ 21..40
Ice User Tournamen~ Rate for Banquet Hall'
4 .'9~. (GST)
=
$75.00/day
. :.~<+" .
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Meetina Rates:
up~to' 25 people
Meeting with food and or alcohol or drinks:
$20.00 for 3 hours + 1.40 (GST) =$l2'k~Ð-
$2Õ~00/hr. for each additional hour
Meeting up to 25 people with no food or drinks:
$15;00'fo~"3 'hours + $1~ 05' (GST) = $16:05' J}~
Meetings can be "sponsored by the Parks and Recreation Department".
if it is decided by the Parks and Recreation supervisor that the
meeting is"providing a Community service to the residents of:Oro.
If a meeting is defined as "sponsored meeting" the group wit1:b~
eligible for the $20.00 for 3 hr. rate. .d .
Oro Memorial Park
Car entrance fee non-resident $9.35 + .65 GST
Bus entrance fee $1.00/person
pavillion'#1 Rental $20.57 + 1.45"GST
$22.00
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pavillion'#2 Rental $11.22 +
.7S"'GST = . $12.00
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Oro Residents entrance into the Park is free with admittance
sticker.
Oro Memorial Park...cont'd...
Guests of Oro residents (accompanied by Oro resident) entrance fee
is $4.68 + .32 GST = $5.00.
Rental of the whole Park $500 + $35 GST = $535
including the Concession Booth).
for the day. (Note:
5õO-f 35 ~ 535'.
/10 T //VCI.rI.A.t)/IJIG
coN Boom.
Ball Diamond Fees:
Oro Minor Ball - charged $1.87 + .13 GST = $2.00/hr.
Adult Ball Groups - charged $9.35 + .65 GST = $10.00¡hr.
1994 proposed
Charge per game:
Minors $3.72 + .28 = $4.00¡game
Adults $18.60 + 1.40 = $20.00¡game
Proposed outside resident charge:
Adult $23.25 + 1.75 = $25.00¡game
Minor $ 8.37 + .63 = $ 9.00¡game
Old Town Hall
Rental Fees:
Rental of the Old Town Hall during the day to 5:00
p.m. is $45.00 + 3.15 GST = $48.15
Rental for a dance is $100.00 + 7.00 GST = $107.00
$200.00 damage deposit is required at the time of the booking.
Arena
1.
Ice Rental Rates:
1993-94 Confirmed
Prime time ice rates:
minute hour.
$84.11 + 5.89 GST
= $90.00 for 50
Times:
4:00 p.m. to 2:00 a.m.
Non Prime time ice rate: $46.73 + 3.27 GST = $50.00 for 50
minute hour
Times:
2:00 a.m. to 4:00 p.m.
Request for visiting team change room - $14.02 + .98 GST =
$15.00
£
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special Rates
Oro Minor Sports Groups $56.07 + 3.93 = $60.00 for 50 minute hour
at all times. 5~' S 'f If.};;. -:: '&;1 tN)
Oro Township Schools:
Free Ice Time
$50.00 + 3.50 GST = $53.50.
1993-1994
Oro Brownies, Scouts, Service Clubs:
Arena Floor Fees:
commercial:
$ 400.00 per day + GST
$ 300.00 2nd day + GST
$ 300.00 3rd day + GST + $100.00 for staff to
set up and tear down
Concerts:
$400.00 + $250.00 + GST - Banquet room, bar and
set up.
Non-Profit:
$300.00 per day + GST
$250.00 2nd day + GST
$200.00 3rd day + GST + $100.00 for staff to
set up and tear down
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Hourly Rate: Sports groups
$25.00 + 1.75 GST = $26.75
fJRolð.5¡£{) ~~'OJf + J19' -.Þ30'UO
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