08 04 1994 RAC Minutes
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MINUTES OF THE ORO-MEDONTE RECREATION ADVISORY COMMITTEE MEETING
HELD THURSDAY, AUGUST 4, 1994
AT 7:45 P.M., COMMITTEE ROOM
Present:
Meryl Drake, Councillor Alastair Crawford,
Nancy Stoddart, Paul Patchell, Dave Knox
staff
Present:
Deborah Broderick, Lynda Aiken, Pauline Henderson
Also
Present:
Absent:
Daphne Mainprize, Barbara Swanson,
Dalziel, Mayor Robert Drury
Deputy Reeve Norm
Paul Patchell assumed the chair @ 7:45 p.m.
A quorum was not achieved until 8:45 p.m. with the arrival of Dave
Knox
1.
Minutes of the June 2, 1994 Meeting
Moved by Alastair Crawford, Seconded by Meryl Drake
That we adopt the minutes of the meeting of June 2, 1994 as
printed and circulated.
Carried.
2.
Disclosure of pecuniary Interest and the General Nature
Thereof - In Accordance with The Act
None declared.
3.
Disposition of the June 2, 1994 Recommendations to
Council:
No questions.
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4.
5.
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Deputations:
None
Correspondence:
a)
Panache Promotions re:
Arena
Proposed Rock Concert at the
Members of the Committee in attendance felt comfortable with
the proposed arrangements made by Panache Promotions regarding
the Rock Concert.
6.
Parks' Recreation Manager Monthly Report:
a)
Day Camp Update:
The Day Camp Update, given by Pauline Henderson included
extensi ve statistics as of todays date. A number of new
campers are in attendance as a result of new families moving
to the community and due to working parents taking advantage
of the extended care option. Discussion occurred comparing
one week sessions versus two week sessions with regard to
revenues, staff time, paperwork and expenses. The
registration for swimming lessons increased in 1994 and
expenses are generally on track with the exception of an
increased expense in first aid supplies.
The Recreation Committee is invited to attend either or both
BBQs' to be held August 12th and 26th from 11:45 a.m. to 1:00
p.m.
b)
Parks Service Update:
The Parks and Recreation Manager distributed "Park Service
1994" which outlines the services performed on municipal
parks. Clarification will be sought regarding Council's
service expectations. Under staffing has been a problem this
summer but it is expected that the arena/labourer position
will be filled in the near future.
Considerable discussion occurred regarding the possibility of
establishing a policy providing criteria and guidelines for
the formation of new sport associations. It was the
Committee's opinion that this function was not within their
mandate.
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c)
Tentative 94/95 Ice Schedule:
The Parks and Recreation Manager briefly presented the
tentative 94/95 Ice Schedule. It was pointed out that there
could be a couple of problem areas where an adjustment in time
has occurred resulting in several user groups being assigned
ice one hour later than last years schedule.
The Friday night public skate was to be eliminated in the
94/95 schedule but as the Committee discussed the importance
of this use, the Parks and Recreation Manager will review and
make adjustments to the schedule to accommodate its
continuation.
User groups will be requested to submit paYment upfront in two
paYments for the 94/95 season.
d)
O.M.R.A. Conference Committee Update:
A package was distributed to the Committee members in order to
allow members to review the flyers and other information that
has or will be mailed to pa~ticipants and/or exhibitors.
7.
Committee Chairman's Report:
a)
Alcohol Risk Management Policy:
The correspondance received from David White with regard to
his review of the Alcohol Risk Management Policy was
distributed for Committee members.
8.
other Business:
a)
O.M.R.A. Conference:
Committee members are requested to advise Deborah Broderick
whether they will be attending the conference in order that
registration for accommodation and/or workshops may be
completed.
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b)
Recreation Programming:
The Committee was advised that the Parks and Recreation
Manager has been directed to no longer be involved in
operating programs. Discussion occurred with regard to the
advantages of the programs promoted in the past and the role
of the Manager in the future. The Parks and Recreation
Manager will seek clarification at a future Council/Committee
meeting with further discussion to take place at this
Committee after this meeting with Council.
c)
Mileage:
Committee members are requested to advise Lynda Aiken of their
individual round trip mileage to Committee meetings in order
that they may be reimbursed based on the policy of the
municipality.
9.
Ad j ournmen t .
Moved by Dave Knox
That we do now adjourn @ 9:50 p.m.
Carried.
W/ZL
Lyn a Aiken
Deputy Clerk
Paul Patchell
Chairperson
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FROM TRNTRUMS ORILLIR
07.29,1942
14: 41
P. 1
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Panache Promotions,
9 Front Street South}
Suite 100,
Orillia,
Ontario,
L3V 481
Tel: 327-2626
Fax: 327-5203
Ms. Debbie Broderick,
c/o Oro Township Arena,
P.O. Box 100,
Oro,
Ontario
LOL 2XO
27th July, 1994
Dear Ms. Broderick,
Please accept this letter as a formal request for the use of
the Oro Township Arena on Friday AuQust 26th, 1994.
This request is being made on behalf of Panache Promotions
whose principals include the owners of the Yukatan Party Can and
Tantrums both located in Orillia. It would be our intent to
promote a Rock Concert featuring IISteppenwolfll one of Canada' 8
premier rock groups from the sixties. Panache has promoted similar
events at both the Orillia Community Arena and recently an IIApril
Wine" concert at Tudhope Park in Orillla. These events were highly
f:luccessful and we will be pleased to offer references at the
conclusion of this letter.
In addition to the normal responsibilities in hosting events
of this type we exercise extreme care in the areas of security and
of L. L. B. O. re9ulations. Included in our package to the venue
administration we will provide all details of our security plan in
addi tion to the normal insurance requirements. We alf:lo have a
~'Deslgnated Driver" strategy that will include a bussing programme
to and from the event, as well as the hiring of 'Paid Duty' Police
dRILLIH
07.29.1942
14:42
P. :.::
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Due to the limited time frame involved we respectfully request
that this item be expedited through the appropriate channels as
quickly as possible. Since our 100018 is so close to yours we
would welcome the opportunity to personallY present our programme,
if appropriate} to anyone involved in the approval process.
I apologize for the lateness of this communication however the
promotion business often dictates that opportunities must be seized
on short notice. I trust that this correspondence will initiate
the process and that we can Quickly proceed to the many subsequent
details involved.
Respectfully,
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Brian Byrne
General Manager
Uf1nunfç~S
Patty Ward
Z;,)-~
Orillia Parks & Recreation Department ~-1311
Inspector Francis smith
or Sgt Caverly Orillia Police Department
8 Chief Dan Valley Orillia Fire Department
326-6464
325-5201
***END***
F R U r1
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2)
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4. )
5 )
6 )
7 )
6)
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rHtHRUr1S URILLIH
68.64.1'342 13:28
P. 1
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!1.ECORITY~çoI~
20~ & .~1ST- HAYk., 199J - O.C.{(
All ßecur1t~~ta{t Are to take their inatruetion and direction
directly from either Ken or Chris.
2 )
All Security or other staff Are also to a~o&pt any ~ir$ct1ons
givQn by POL¡Qi attending the event.
3 )
All Security StAff are required to .tay in their ðesignateð
areas unless their servicøa are requested in oth$r ar&a8 by
~ithe~ Ken or Chris.
RtàSONS.. 'OR B-1~CTION or c.U,8TOMQS
txcðssiv8 drunkenness or belligerent behaviour.
Fighting.
usage of 'Controlled- Subatanc...
Exceøsiv& hara.smefit of staff or performers.
Damaq1ng or marring of public or
vanda11am.
private property
i.e.
Poø~eSlion of prod~ct IQ% sol~ at this event e.g.
Any kind of beer B27 served in cup..
Any kind of liquor or wine BQjlegally obtained
Bar in cups.
:from the
Any radl~al behaviour UQï deemed appropriate for this type of
event.
Anyone uaing designated exits for ~ny other purpose than that
tor which they were intended.
Any ~ showin9
signs
of
intoxication
in
the
even
unlicenSeð area of the event
2
***END***
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DAY CAMP 1994
Revenue to date:
approximately $17,575.50
Session 1
Session 2
Session 3
Session 4
Park Gang 37
Park Gang 46
Park Gang 40
Park Gang 29
Totals:
Session 1
Session 2
Session 3
Session 4
Session 5
Session 6
Session 7
Session 8
Cookie
Cookie
Cookie
Cookie
Cookie
Cookie
Cookie
Cookie
Totals:
152
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Monster
Monster
Monster
Monster
Monster
Monster
Monster
Monster
a.m.
a.m
a.m.
a.m.
a.m.
a.m.
a.m.
a.m.
Leap
Leap
Leap
Leap
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10
10
10
9
11
12
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--..á
p.m. 10
p.m. 10
p.m. 10
p.m. 7
p.m. 8
p.m. 6
p.m. 5
p.m. --1
72
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131
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Cookie Monster camp is up by 62 registrants this year over last
year.
Park Gang enrollment approximately same as last year.
Leap is up by 11 registrants this year compared to last year.
Swimming is up from last year:
Session 1
Session 2
Session 3
Tota 1 :
13
16
20
49
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To Date:
.,.
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PARK SERVICE 1994
Ball Diamond Maintenance
Lions 2
Shanty Bay
Craighurst
Attempt made every day
to drag and inspect
Hawkestone
4 x a week, drag & inspect
Vasey
Warminster
Once a week, drag & inspect
Garbage Pick-up
Memorial Park:
Sunday, Wednesday, Friday; every week
Garbage Run:
Monday & Friday:
Carthew Bay
Simcoeside
Hawkestone
Ninth
Shanty Bay
Bass Lake
Price Park
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Park proiects
1.
2.
3.
Hawkestone Playground taken down by backhoe.
Drainage work Oro Park, on stream.
Craighurst Ball Diamond - put in new infield surface and a
warning track -general property maintenance done.
Simcoeside Park: took swing down - general maintenance work
done to tidy up park.
Shanty Bay Dock: major repair due to vandalism.
Dead Tree Removal: various parks.
4.
5.
6.
Bookings
Oro Park - Large pavillion 10
Small pavillion 8
Whole Park 1
Gate supervised end of May to end of August on Saturday and Sunday.
Ball Tournaments
8 Laidlaw June 4 Lions
KFW June 11 Lions
Rosco July 15, 16, 17 Lions
Brown July 23 Lions
Minor Ball August 6
Slow Pitch, Sept 2,3,4
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Ball Tournaments ...Cont.'d...
Barrie Merchants
Rosco
August 12, 13, 14
August 19, 20, 21
Lions
Ball Hockey. Arena Floor
May-August: Barrie Ball Hockey, Children: Tues. Thurs. 6-10 p.m.
May-August: Oro-Medonte Men's Ball Hockey, Mon.-Wed. 7-10 p.m.
Barrie Ball Hockey Tourney: August 5, 6, 7
Arena Floor Bookings
Lions Big Sound May 7
SCOC (Dog Obedience) August 19, 20, 21
Panache Promotions (Concert) August 26
Banauet Hall
End of the Season Dance - April
Sunday Night Dinners - April and May
Church Service (sunday) July 17 - for
Weddings 3 - 4 (May-August)
GLAS - April, May, June, September
6 months
eDA VID S. WHITE~ Q.C.
" ç-r~" ""'",' . ,-r R
.~.KRL!L~~ ,\ ''v ,ouL¡C, ,0"
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June 27,1994
The Corporation of the
Township of Ora-Medonte
Box 100
Ora, Onra."'Ìo
LOL 2XO
Attention: Mr. Gary Cunnington,
Chief Administrative Officer
Dear Sir:
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&: Alcohol Risk MantII!ement Policv
I have reviewed the above noted Management Policy and I commend the Township
on its initiative in this area.
I question why the Township requires a list of bartenders and servers and why
the Township wishes to monitor the bartenders. I feel that the Township is assuming responsibility and
possibly some risk by undertaking this task. I would rather see the responsibility left entirely with the
permit holder and user of the facility.
I support the policy and recommend its adoption.
Yours truly
DSWllc
~,,-
~ David S. White, Q.C.
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