09 01 1994 RAC Minutes
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MINUTES OF THE ORO-MEDONTE RECREATION ADVISORY COMMITTEE MEETING
HELD THURSDAY, September 1, 1994
AT 7:15 P.M., COMMITTEE ROOM
Present:
Meryl Drake, Barbara Swanson, Deputy Reeve Norm Dalziel,
Dave Knox, Nancy Stoddart, Mayor Robert Drury, Councillor
Alastair Crawford
staff
Present:
Deborah Broderick, Lynda Aiken
Also
Present:
Absent:
Daphne Mainprize, Paul Patchell
Meryl Drake assumed the chair @ 7:15 p.m.
1.
Minutes of the August 4, 1994 Meeting
Moved by Nancy Stoddart, Seconded by Barbara Swanson
That we adopt the minutes of the meeting of August 4, 1994 as
printed and circulated.
Carried.
2.
Disclosure of pecuniary Interest and the General Nature
Thereof - In Accordance with The Act
None declared.
3.
Disposition of the August 4, 1994 Recommendations to
Council:
No recommendations
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5.
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Deputations:
None
Correspondence: None
Parks & Recreation Manager Monthly Report:
a)
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Recreation Programming:
The discussion of programming and facility management was
addressed by Norm Dalziel with regard to his concerns of
a proper balance and budget considerations as well as
indicating that it was felt that staff input and a policy
with regard to the formation of new organizations is of
considerable importance.
Discussion occurred with regard to a procedure and the
practicality of running programs as well as discussion on
some past programs. The Parks and Recreation Manager
will discuss this matter with Committee of the Whole and
bring the item back to the Committee.
Mayor Drury suggested the possibility of a market study
in order to ascertain the needs of the community with
other members of the Committee expressing the opinion
that flyers and brochures were important in order to keep
the public informed as to what programs are available
thus making these programs cost effective.
b)
Revised Alcohol Risk Management Policy:
Moved by Dave Knox, Seconded by Alastair Crawford
It is recommended to Council that the Alcohol Risk
Management Policy be adopted as amended by deleting
section 3.1.2 as per David White's recommendation.
Carried.
Committee Chairman's Report:
a)
steppenwolf Concert:
It has been indicated to the Parks and Recreation Manager
the this concert broke even.
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other Business:
a)
O.M.R.A. Conference:
Two flyers have been sent to potential registrants
producing a few early registrations. The key note
speaker for Friday has been confirmed as well as the
Saturday workshops and further the budget remains in
line. Council members will be provided with brochures in
the event that they may wish to attend. Mayor Drury will
welcome the delegates on Friday night.
Moved by Norm Dalziel, Seconded by Alastair Crawford
It is recommended to Council that Dave Knox, Nancy Stoddart,
Meryl Drake, Anne Brousseau, and Deborah Broderick be
authorized to attend the O.M.R.A. Conference at a cost of
$71.80 per person for accommodation through the use of the
Horseshoe supplier Credit certificate.
Carried.
Moved by Bob Drury, Seconded by Dave Knox
It is recommended to Council that Dave Knox, Nancy Stoddart,
Meryl Drake, Deborah Broderick, Alastair Crawford, Deborah
Stringer and cecil Phillips be authorized to attend the
O.M.R.A. Conference at a cost of $40.00 per person for
registration.
Carried.
All those wishing to attend workshops are to advise Anne
Brousseau.
b)
The Day Camp Report written by Pauline Henderson and
previously provided to Council was made available to the
Committee for their perusal.
c)
The Medonte Playgrounds are currently being updated with
regard to safety concerns.
d)
The ice will be in the Arena September 8 with skating
available September 9th. A new full time labourer will
be starting in September and a part time position will
then be required to be filled.
e)
Queen Street residents advised to provide the Committee
wi th their plans regarding the expendi ture of funds
raised for the community park area.
f)
Tim McHardy identified as the individual in charge of
Minor Hockey for the 94/95 season.
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g)
The standardization of maintenance and upkeep for the
various park facilities was thought to be beneficial.
Discussion occurred with regard to the time and expense
involved with maintaining all the municipal facilities.
Suggested by Deputy Reeve Dalziel that someone sit down
with the Craigs to work out a written agreement for the
use of the Craighurst Park as well as sending a thank you
on a yearly basis for the use of this property.
Moved by Norm Dalziel, Seconded by Alastair Crawford
It is recommended to Council that Norm Dalziel be authorized
to discuss on behalf of the Recreation Committee with Max
Craig the use of the craighurst Park for recreational
purposes.
Carried.
h)
A Harbourwood Residents Group is proposing a fund raising
dance at the Arena and are requesting a reduction in the
rental of the Banquet Hall as it is strictly a fund
raising event.
Moved by Norm Dalziel, Seconded by Nancy Stoddart
It is recommended to Council that the Parks and Recreation
Manager be authorized to reduce the rental rate by $107.00 and
being half for the use of the Banquet Hall to be used by
Harbourwood residents for a fund raising dance.
Defeated.
Some discussion occurred with regard to the other options
available to this group and how there objective could be
achieved.
The Parks and Recreation Manager indicated that Minor Hockey
has also asked for a maintained outdoor ice surface.
9.
Adjournment.
Moved by Dave Knox, seconded by Nancy Stoddart
That we do now adjourn @ 9:15 p.m.
Carried.
Lynda Aiken
Deputy Clerk
Meryl Dr e . "
Acting Chairperso~