02 02 1988 History Minutes
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MEETING
February 2.1988
The Township of Oro History Committee met this evenin¡ at the
call of the Chairman!n the Council Chambers, all members havin¡
been duly notified, with the following members present:
Howard A. Campbell
Ruth Fraser
LoreenLucas
C. Wallace Key
Walter Hutchinson
Henry Neufeld
Absent:
Joanna McEwen, Marlene Mawdsley, Jean Cameron
Openin£ - The meeting was called to order by the Chairman at
7:00 p.m.
Minutes
The Minutes of the last regular meeting held on January
12,1988 had been distributed to all members and it
was moved by Ruth Fraser and seconded by Walter Hutchinson
that the Minutes of the last re¡ular meeting held on
lanuary 12,1988, be adopted as printed and received.
Business arisin£ from t~nutes of the meeting of January 12th.
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Cb)
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(a)
The Chairman gave a report on the attendance at a meeting of
Oro Council held on January 18, 1988, along with the Secretary
with respect to the resolution of Oro Council which had rec-
ommended that the price of the Story of Oro be $10.00 regardless
of quantity. The Chairman advised that after the Committee's
concerns had been heard by Council alon¡ with the Secretary's
report on meeting with the Printers regarding the invoice and
explanation of same, Oro Council were prepared to leave the
price of the books as previously approved by Council for $10.00
per copy and $80,00 per copy for tee purchase of ten or more
and paid for at the time.
Secretary reported that he had met with Don James of Dyment
Stubbley Printers by himself since the time scheduled for
the appointment was not co~nient for Joanna McEwen. Secretary
advised that he had reviewed the items of the invoice with
Mr. James, who had explained the process of the chargesfor the
extra pages and additional costs for the 120 halftones which
were the additional pictures over the amount quoted in the
Estimate of 150 (now a total of 270 including the pictures
in the original Story of Oro which had to be re-shot). The
Secretary then presented a written memo to the Treasurer of
Township of Oro and reviewed with Council at the meeting on
January 18, 1988. The memo outlined the explanation from the
Printers for the additional charges on the added work per-
formed and charles for same. Also the Federal and Provincial
sales taxes do not apply, as confirmed after the Treasurer
had contacted the respective departments to obtain the necessary
authority requmred by the Frinters for their records. Also
further that a discount of 2% was applicalble to the remaining
total of $16,770.50, if paid by January 18,1988, being ten
days after receipt of the invoice.
cont'd
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Apparently the account was not able to be paid in time for the
discount, as advised by the AdminËtrator at the meeting of
January 18,1988.
(c)
Presented copy of letter to Jean Cameron suggesting that
she remain as member of the Committee euen though she may
not be able to attend all meetin¡s. And her letter of
response advising she would like to remain as a member
under those circumstances.
Also copy of letter to Randolph Forbes re: concern over
the ownership of the property known as 'The Heard Tavern.
It was moved by Wallace Key and seconded by Loreen Lucas
that the reports and explanations of matters arising out of
the minutes as presented and action taken be accepted as
satisfactory.
(a)
-Correspondence & Communication~
(b)
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(c)
(d)
(e)
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Copy of letter to Jean Cameron with respect to remainin¡
as a member of the History Committee and letter of reply
advising she wished to continue as a member.
FORBES
Copy of letter to Randolptfin re,ponse to his concern with
respect to the ownersh1p of the property historically known
as 'The Heard Tavern', as shown in the Story of Oro Update,
advising that should a third edition of the Story of Oro be
undertaken, the ownership .ould be corrected, since the
matter was taken under advisement and recorded in the Minutes
as well as the letters being placed on file in the Township
of Oro History File.
Presented letter from töe Administrator/Clerk forwarding
resolution of Council authorizing a Complimentary copy of
the Story of Oro, autographed by Council be presented to
each member of the History Committee and commending the
Committee for their work and interest and expressin¡
Council's appreciation.
Presented letter from the Administrator/Clerk forwardin¡
resolution of Council appointing members to the Township of
Oro History Committee for 1988. Resolution re-appoints all
present members of the Committee, plus one new member.
Presented corespondence and/or communications re: proposed
Memorial Service at the African Church in June of 1988.
Copy of letter from Allan K. McLean, M.P~.to the Lieut.
Governor of Ont£rio and copy of letter to Mr. McLean from
the Office of the Lieut. Gorvernor, The Hon Lincoln Aleaander
advising that he would not be able to except the invitation
and attend the Memorial Service. Secretary also advised that
Mr. McLean had contacted him to advise that the Lieut. Governor
would be unab~e to attend and advising further that the Lieut.
Governor does not attend functions as a guEst speaker but only
to bring Greetin~s from Her Majesty the Queen. (Apparently a
misunderstanding of invitation which was to be as a guest of
the Municipality not as a speaker.
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Also presented letter from Allan K. McLean, M.P.P. advising
that Dr. Daniel G. Hill had confirmed that he would be
pleased to attend the Memorial Service on June 12th, 19'8
and to participate in the Service at the African Church.
Enclosing as well a copy of his letter to Dr. Daniel Hill.
Fresented copy of letter from the Administrator/Clerk to
Allan K. McLean, M.P.P. expressin¡ Council's appreciation
for his effort in endeavouring, by invitation to have the
Lieut. Governor attend as a guest at the Memorial Service
proposed at the African Church.
It was moved by Ruth Fraser and seconded by Walter Hutchinson
that the Coresspondence and Communications as received and
forwarded, as presented be accepted as satisfactory and be
filed for future reference.
~lect~on of Cpairman for 1988
The Chairman, Howard Campbell
wished to be relieved from the
Office of Chairman.
Walter Huchinson nominated C. Wallace Key
Moved by Ruth Fraser and seconßed by Loreen Lucas that
nominations close.
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C. W¡llace Key was declared Chairman of the Township of
Oro History Committee for 1988.
Appo~ntment or ~on of Secretary for 1988
Howard Campbell nominated Henry Neufeld
There being no further nominatiOfts it was moved by Howard
Campbell and seconded by Ruth Fraser that Henry Neufeld
be the Secretary for the Township of Oro History Committee
for 1988.
Appointmènt of Ad Hoc Committees
1988
African Church Committee to be appointed at next
regular meeting
Picture Committee - How~rd Campbell, Ruth Fraser and
Walter Hutchinson.
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The Chairman, Wallace Key assumed the Chair for the balance
of the meeting.
It was suggested that a letter of appreciation be sent
to Joanna McEwen for her work and tireless effort as the
Editor for the Update of the Story of Oro. It was left
that this be brought to attention of the Administrator/
Clerk to suggest to Oro Council that a letter be forwarded
to Joanna McEwen. All Committee members present concurred
that appreciation be expressed to Joanna McEwen for time
and interest taken to undertake the work as Editor which cert-
_:ha]¡t _t:,involved much more time than anticipated. ~ '-
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New Business
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(a)
ErQjects for 1988
(ii)
Memorial Service at the African Church
to be held on Sunday, June 12,1988.
Booth at Oro Fair - It was suggested that a different
location at the Fair may be more appropriate, possibily
consideration for space in Hall Basement. Left for
further discussion.
(i)
It was moved by Loreen Lucas and seconded by Howard Campbell
that Oro Council be requested to reserve space for a Booth
for the Township of Oro History Committee at the Oro World's
Fair in 1988.
(b)
Bud¡¡:et
- after considErable discussion the following
resolution was passed:
It was moved by Walter Hutchinson and seconded by
Ruth Fraser that the History Committee recommend
that Oro Council grant the Township of Oro History
Committee a Budget of $850.00 for 1988, and further
that this amount is beig submitted as an estimate,
a breakdown is to be submitted following the next
regular meeting of the Committee. Carried
(c)
Proposals for Memorial Service Pro£ram
Referred to next regular meeting.
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(d)
Pictures and Material re:
Township of Oro Olympic Celebration
to be held on February ~l, 1988
All pictures and material to be available and presented to
Howard Campbell by February 15,1988.
Accounts
- Howard Campbell presented invoices for for obtaining
copies of photographs and an Album to hold same.
It was moved by Loreen Lucas and seconded by Ruth Fraser
that the account as presented by Howard Campbell be accepted
and forwarded to Treasurer of the Township of Oro for
payment.
Adjournment
It w~s moved by Henry Neufeld and seconded by Walter
Hutchinson that the meeting adjourn to meet again in
March at the call of the Chairman.
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Henry Neufeld
Secretary
C. W.t>.llace Key
Chairman