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05 10 1988 History Minutes ~ '8 '8 ~8 TOWNSHIP OF ORO HISTORY COMMITTEE MEETING - May 10.1988 The Township of Oro History Committee met this evenin~ at the call of the Chairman and as scheduled on adjournment of the last Regular Meetinc, in the Oro Township Committee Room. All members havin~ been notified by receivin~ the minutes of April 6,1988. The following members were present: Howard Campbell Loreen Lucas Wallace Key Henry Neufeld Absent: Joanna McEwen, Marlene Mawdsley, Ruth Fraser, Walter Hutchinson and Jean Cameron. Openin~ - The meetin~ was opened by the Chairman at 7:20 p.m. Minutes - The Minutes of the last Regular Meeting held on April 6, 1988, had been forwarded to all members. It was moved by Howard Campbell and seconded by Loreen Lucas that the Minutes of the last regular meetin¡ held on April 6, 1988, be adopted as printed and received. Carried. Business ar1sin~ from the Minutes - meetinc of April 6,1988 (a) Resolutions of Council in response to Committee resolutions passed at the meetin~ held on April 6,1988, as set out in letter from AdministratDr/Clerk, dated April 25,1988. Moved by Burton, seconded by Swerden tlIt is recommended that the book entitled 'The Story of Oro' second edition, be advertised in the Township of Oro Sprin~ Newsletter." carried Moved by Caldwell, seconded by Halfacre tlIt is recommednded that the Administrator/Clerk report back to Council on suggested areas for a bulletin board within the Municipal Buildin~.tI carried. Moved by Caldwell, seconded by Halfacre "It is recommended that the Administrator/Clerk advise the Oro Township History Committee that they may attend a future Committee of the Whole meetin~ to discuss loaation of pictures to bè hun~ in the New Municpal Buildin~." carried (b) Secretary's Report on telephone calls to the Ontario Black History Society and coresspondence regardin~ the Memorial Service at the African Church. A number of telephone calls were made both by the Secretar~ and the Administrator/Clerk which resulted in finally receivin~ a letter in response to letter from the History Committee of January and further letter dated March 8,1988, advising that Dr. Paul Anderson, Prèsident of the Ontario Black History Society will bring greetings as President. And, that approximately 10 to 15 members of the Society will attend the Memorial Service. 8 8 8 - 2 - Also that three Ministers in Toronto and Area had been contacted regarding the Sermon at the Service but to date of the letter no response had been received. Secretary also reported that he had contacted Croline Wilson in Collingwood who had advised that a choir from their group would participate, as well as possibly a Solist, but would confirm this after they held a meetine of the Choir. A further telephone call was made by the Secretary on May 9,1988 at which she advised that the choir would attend and sing two selections or more, letter to confirm to follow. Also would like a Program Brochure which they would circulate in the Churches of the area and Stores. They would be obtainine a Bus as it was expected that up to 50 people would be attendine from the Collingwood area. She also asked if funds were available to help pay for the Bus. I advised that this re~est would be passed on to the Black History Society. She also suggested that Rev. Wilfred Sheffield, Sundridge, Ontario be contacted as he is very intereàted in the African Church and has family connections, and has attended previous services. Secretary advised that he had written Rev. Sheffield extending an invitation to be the guest speaker and that he had replied by telephone advising that he could not attend on June 12th, but would be delighted to take the Service if it could be post-poned to the next Sunday. A previous committment for thet Sunday. It was moved by Loreen Lucas and seconded by Howard Campbell that the resolutions of Council, as presented, be received and filed for reference and action. IT WAS MOVED BY Howard Campbell and seconded by Loreen Lucas that the Secretary's report and action, accepted as satisfactorll. Correspondence. Communications. etc. (a) Presented letter from the Black History Society (b) Secretary's Report - as above (c) Copy of Secretary's letter to Rev. Wilfred Sheffield (verbal reply as reported above) (d) Letter from Clerk/Administrator forwarding resolutions or Council, as listed above under business arising from the Minutes of the last regular meeting. (e) Letter from Mrs. Viola Harrison regardin error in the 'Story of Oro:- Postmaster for Hawkestone Post Office should read Thomas Stone not 'Mrs. Thomas Stone, Postmistress. Advisine that she had brought this to the attention of the Township and requested that this be corrected, should another book be published. The correction has not been made in the 'Update of the story of Oro' in the 198~ publication. It was moved by Loreen Lucas and seconded by Howard Campbell that an errata ~,þ~ prepa,red correcting this error and that a copy of such errata be inserted in every book sold and that a copy of the errata be forwarded to Mrs. Viola Harrison advising her of the action taken. (f) Presented a copy of the Clerk/Administrator's letter to Geoff H. Mulholland, Warden, St. Thomas Anglican Church, Shanty Bay with respect to designating the Church as an Historic Site. Letter advises of specific requirements for such designations and suggests that should the request be 8 (g) - 3 - one that the Warden's wish to pursue, that an appointment be made with the Township of Oro History Committee. It was left that the matter be filed until further word is received from the Wardens of St. Thomas Church. Presented letter from the Administrator/Clerk enclosing a cory of a program for the Official dedication of the addition to the Tiny Township Municipal Office which had included a a brief History of the Municipal Offices and places that the early Councils had held their meetings and where the Clerk's had carried out the administrative work. Oro Council would like to have a similar history included in their program of the Official opening of the New Township Offices. Letter is a request of the History Committee to supply a brief commentary on how and where Council and Administration carried out its business since it's incorporation to present day. After consideration of the letter by the members present it was moved by Howard Campbell and seconded by Loreen Lucas that the Chairman and Secretary be a Committee of two for the preparation of a brief summary and commentary as requested by Council. All members of this Committee are invited to assist and sufply any information that may be used in the commentary. 8 New Business (a) Program for Memorial Service at: the African Church - Sunday, June 12th, 1988. This matter was discussed by the members þresant with the following result:- 8 Chairman to approach the Minister of West Oro Baptist Church and invite him to be the guest Speaker - also to approach and arrange to hold the service at the West Oro Baptist Church should the weather not be suitable for the outdoor service at the African Church on June 12th. The Township of Oro Council be rèquested to arrange:- - with the O~P.P. re: Park1ni~ along the Roadside - since parking will be for a period of 3 hours or more. - Obtaining and placing of a Portable Toilet - Write the Clowes Womens Institute re: Cleaning of the Church for the occasion and serving the refreshments after the Service (The Clowes W.I. have been approached verbally by several of the Committe members and they have agreed to do so)- Mrs. E. Martin, President. - The Secretary has made arrangement with Kent Dempsey for to supply a P.A. System and Org~n Key Board for the music. - Committee to be responsible to have sufficient chairs available on the site for the day. - The Township Administrative Staff be responsible for the 8 8 8 - 4-- the typing and photo-copying of the Programs - Mrs. Loreen Lucas has supplied the Art-work of the Church which is to be used on the front page of the program. 200 hundred copies are to be made of the Frogram /;J liE: tV' ~ arrangements have been made for a Minister as the Speaker, the Committædelegated to prepare the program are to get same put together as soon as possible in order that copies may be mailed to:- Dr. The Hon. Daniel Hill The Ontario Black History Society Collingwood - Choir c/o Ms. Caroline Wilson Minister conducting the Service Township Bulletin Board and other places advisable Reeve and members of Council All History Committee Members Huronia Historical Society other Business - Dis¡::lay of Historical Books and sale of the Update of the Story of Oro On Canada Day Oro Fair Adjournment It was moved by Henry Neufeld and sconded by Loreen Lucas that the meeting adjourn at 9:00 p.m. to meet again on Tuesday May 31,1988 at 7:15 p.m. unless other wise notified. Henry Neufeld Secretary. C. Wallace Key Chairman