02 13 1992 History Minutes
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THE TOWNSHIP OF ORO
HISTORY COMMITTEE MEETING
February 13, 1992
The Township of Oro History Committee met this afternoon at the
home of Loreen (Rice) Lucas, Chairperson, for a regular meeting
and work meeting afterwaràs, in accordance with the resolution
passed at the last regular meet ing held on January 29, 1992.
The following members were present:
Loreen (Rice) Lucas
Howard A. Campbell
W~ter Hutchinson
Henry Neufeld
Earl Robertson
Tim Crawford
Absent:
Bernice Hickling; Neil KcNiven and Sandra Shelswell.
The meeting was opened by the Chairperson at 2:10 p.m.
Opening
Minutes
The Minutes of the last regular meeting held January
29,1992 were on motion of Walter Hutchinson and Earl
Robertson adopted as printed and received.
Business arising from the Minutes
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The Chairperson advised that she along with Joanna McEwen
had met at the office of the Clerk with respect to History
Committee materials and documents as well as other documents
and records presently in the storage Vault. And advised it
was indicated thatthe History Committee would be given an
opportunity to review any material and/or documents before
any of them were scheduled for disposal. Also that it
could be arranged for a staff member to work with the History
Committee for the purpose of indexing a data base and filing
system on the Computer.
The Chair~erson further advised that the meeting with the
TownshiD Clerk succesful and that the Clerk had indicated
that Council would be in agreement to have the History
Committee review any documents or records in the Viult once
the Administrative staff began the process of going through
all material and documents in the Vault, of which the History
Committee would be advised. The Chairperson advised that
as in previous ocassions she had always found that the staff
as well as Council.shown coperation regarding any reasonable
requests. had
Correspomdence and Communications
- none presented
re: ~ap showing Hills of Oro and
names by which they were known.
The Chairperson produced a map showing the various Hills
plotted in the respective areas of the Township by lot and Concession,
which she had just completed from the map presented by the Ad Hoc
Committee. Names of the various Hills as they had been commonl.y.
referred to would be listed on the side of the map when completed.
Old and unfinished Business
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'Yim Crawford presented a copy cf a computer print-out, being
a summary explar£tion of the names of the hills and mode of trans-
portation and road construction. The summary also indicated the
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types of harness on the horses required to travel up and down the
Hills and hollows. More research is to be made in- this regard
and then added to the summary which is to appear on the side of
the map. A lengthy discussion resulted once comments were brought
forward which would a~pear to be of great historical value.
New Business
A discussion was held regarding the Project for this year
regardIng the preparation of the slides for Video Tape and voice
commentary for same. Tim Crawford had put on tape some of the
Slides without voice which was viewed, by VCR on the TV screen.
The Committee also had the opportunity of viewing the Video Tape
of the Unveilling of the Plaque for the Author Marian Keith which
had taken place on June 8,1991.
Joanna McEwen arrived at approximately 3:45 p.m to further advise
the Committee with repect to means of having the Slides put on
Video Tape. She advised that she was pleased to report that this
work could be done at Twin Lakes Secondary School in Orillia.
Apparently this school had the best equipment for this purpose.
And that it appears that it will be no probles to get the work
done. The matter of timming will have to be arranged when the
Committee is ready, after all documentation and necessary voice
commentary has been completed by the CoIT~ittee members. This will
take a number of work meetings. The next item to be accomplisaed,
the reviewing of the records of historical nature in the Township
Vaults and the prepapation indexing a data base and filing system
on the Computer, for all future records. Once the Administrativè
staff commence the task of checking all records and documents in
the vault for rearrangement of storage in the Vault. At this
point it will require volunteer time of members of the History
Committee to review materials that may be scheduled for disposal
After discussion and consideration it was resolved that the
Committee embark on a program to accomplish the recording and
preparation of same on Computer, namely Slides, documents and
records in the vault:-
(1) establish a Data Base and filing system
(2) get slides on video tape - after -
(3) preparation to have slides with voice commentary complet4d
for Video,Tape
To accomplish the project it was moved by Howard Campbell and
seconded by Earl Robertson that a letter be forwarded to Oro
Council requesting tijat a Staff member be named and appointed
to work with the Oro Township History Committee to accomplish the
Project of recording and preparation of all historical documen:tls
in the Township Vault for indexing a data base and filing s~stem
on the Computer.
There being no further business at hand it was moved by
Howard Campbell that the meeting adjourn at 5:00 p.m.
Henry Neufeld
Secretary
Loreen (Rice) Lucas
Chairperson