01 29 1986 COW Minutes
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Report No. 86-2
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COMMITTEE OF THE WHOLE MEETING
Wednesday, January 29, 1986 - 9:00 a.m.
All members of Council were present.
Reeve Robert E. Drury chaired the meeting.
Also present were: Deputy Clerk Henry Neufeld, Doug Christie,
Ron Robinson, Jim Shellswell, Ernie Alexander, Mark McGoey,
Bill Fitzgerald, Roy Alkema, Fred Haughton and Jack Jermey.
Disclosure of Declaration of Conflict of Interest - none
Deputations
10:14 a.m.
11:00 a.m.
Doug Christie, Solicitor and Ron Robinson
from Ainley & Associates met with Council
in camera to review the history of the
annual tonnage extraction
Council met with E.R. Alexander of Alexander
Construction Co., Mr. Mark McGoey of Allan
G. Cook Construction Co., and Mr. Bill Fitzgerald
and Mr. Roy Alkema of the Ministry of Natural
Resources to discuss the annual tonnage
extraction (pits & Quarries Lease). Also
present representing the Township was Solicitor
Doug Christie, and Ron Robinson of Ainley
and Associates.
Discussion took place in relation to Allan G. Cook and Alexander
Construction Co. application to the Ministry of Natural Resources
for increased tonnage to be hauled from their sites and what
conditioæthe Township would like to see in an agreement prior
to the application being granted.
11:30 a.m.
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Mr. Jack Jermey spoke to Council re: a wayside
pit, located on the E~ Lot 23, Conc. 10 and
its use and rehabilitation after the Township
used it for the reconstruction of Lakeshore
Road and an understanding on the part of
Mr. Jermey that all the fill would be drawn
to the above mentioned pit.
Finance, Administration and Fire
The following correspondence and items for discussion were
presented:
(a) Letter from the Town of Wasaga Beach re: endorsement of
resolution re: liability insurance
(b) Letter from North Simcoe Soil and Crop Improvement Association
re: 1986 grant
(c) ROMA Insurance re: appointment of member representatives
(d) Purchase of one computer terminal - report from R. Small, Clerk
(e) Discussion re: Township newsletter
(f) Discussion re: construction of new municipal building
(g) Resolution re: purchase of emergency lighting and sign for
arena under capital construction grant
(h) Quotations for Chief Building Official's car lease
(i) County Study re: County Wide Fire Dispatch Service
Public Works
The following correspondence and i~ems for discussion were
(a) Ministry of Agriculture & Food re: drainage course for Clerks
and Drainage Supt.
(b) Report from Road Supt. - Ford Courier Lease
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Planning and Development
The following correspondence and items for discussion were
presented:
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(a) Letter from Skelton, Brumwell & Associates re: Audubon
Estates Redline Revisions
(b) Ontario B.I.A. Association Annual Conference April 7 - 9, 1986
(c) Minutes from recent N.V.C.A. meetings
(d) Letter from David Williams re: Barrie Automotive Flea Market
(e) 3 Letters, 2 fromMr. Thomas R. McIntyre re: Official Plan
Amendment No. 22 Barrie Automotive Flea Market - òhe' from Huron a
Tourist Association re: benefits of Barrie Automotive Flea
Market
(f) Review of Recommendation #5 Committ_ee of the Whole Meeting
re: Audubon Estates (Letter from Ron Watkin)
(g) Recomendation from P.A.C. meeting of January 23, 1986 re:
extension of time for Community Planning Grant
(h) Recommendation from P.A.Co meeting of January 23, 1986
re: per meeting fee for members
(i) Recommendation from P.A.C. meeting of January 23, 1986 re:
of Council and Committee of the Whole Meetings being sent
to members.
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CoTI@unity Services
The following correspondence and items for discussion were
presented:
(a) Letter from Orillia Public Library Board re: 1986 contract
(b) Allan K. McLean, M.P.P. re: Ministry of Tourism & Recreation
(c) County of Simcoe re: Recreation Curling Bonspiel - March 22/86
(d) Ontario Parks Association & Educational Seminar
(e) Appointment of History Committee
(f) Appointment of Library Co~nittee
Motion No. I
Moved by Caldwell, Seconded by Burton
It is recommended that the Township of Ora endorse the resolution
from the Town of Wasaga Beach concerning liability insurance.
Carried.
Motion No.2
Moved by Caldwell, seconded by Halfacre
It is recommended that the request from the North Simcoe Soil
and Crop Improvement Association for a 1986 grant be referred
to budget. Carried.
Motion No.3
Moved by Burton, seconded by Caldwell
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It is recommended that the Corporation of the Township of Oro
appoint Reeve Robert E. Drury as the representative entitled
to vote and speak at the annual meeting of the ROMA Insurance
Program to be held at the Royal York Hotel February 3, 1986
at 3:30 p.m. and further that Henry Neufeld be named as the
alternative representative. Carried.
Motion No.4
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Moved by Caldwell, seconded by Burton
It is recommended that the report of the Clerk-Administrator
re: the purchase of an additional computer terminal be received
and adopted. Carried.
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Motion No.5
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Moved by Caldwell, seconded by Swerdon
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It is recommended that the Clerk-Administrator be allowed to
order a sign for the Oro Arena at a cost of $3,775.00 plus
cost for electrical hook-ups and further the emergency lighting
be obtained from Hastings Electric on condition it is
installed prior to February 7, 1986, otherwise the installation
is to be completed by the next highest bidder. Carried.
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Motion No.6
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Moved by Halfacre, seconded by Burton
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It is recommended that the report of the Chief Building Official
re: the Bui1ding Department vehicle be received and adopted,
and further that a 1986 Ford Tempo be leased from Huronia Ford
for 3 years at a cost of $247.17 per month plus P.S.T.
Carried.
Motion No.7
Moved by Swerdon, seconded by Halfacre
It is recommended that the correspondence with regards to
Drainage Programs from the Ministry of Agriculture and Food be
received and further that the Clerk-Administrator be permitted
to send the appropriate person to the courses identified in
the correspondence. Carried.
Motion No.8
Moved by Caldwell, seconded by Swerdon
It is recommended that the Township of Oro request the Property,
Protection and Reforestration Services Committee of the
County of Simcoe to investigate the feasibility of a County
Wide Fire Dispatch Service and determine the number of County
Municipalities interested in such a service and further that
this study be completed as soon as possible. Carried.
Motion No.9
Moved by Burton, seconded by Caldwell
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It is recommended that the correspondence from David Williams
re: the Barrie Automotive Flea Market be received and further
the Clerk respond to Mr. Williams re: results of any meetings
held with the concerned parties. Carried.
Motion No. 10
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Moved by Caldwell, seconded by Burton
It is recoTI@ended that we adjourn in camera with Doug Christie
and Ron Robinson to discuss the background re: Annual Tonnage
Increases @ 10:12 a.m. Carried.
Motion No. 11
Moved by Halfacre, seconded by Burton
It is recommended that the Committee reconvene in Committee
of the Whole @ 11:00 a.m. Carried.
It is recommended that the Road Superintendent Report re: Jack
- Wayside pit - E\ Lot 23, Conc. 10, be received and ádopted.
Carried.
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Motion No. 12
Moved by Burton, seconded by Caldwell
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Motion No. 13
Moved by Caldwell, seconded by Burton
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It is recommended that the Road Superintendent's Report re:
Ford Courier Lease be received and adopted. Carried.
Motion No. 14
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Moved by Burton, seconded by Caldwell
It is recommended that hhe Committee adjourn to reconvene
at 1:30 p.m. Carried.
M,otion No. 15
Moved by Caldwell, seconded by Burton
It is recommended that the Township Solicitor be instructed
to advise E.R. Alexander Construction Co. Ltd., Allan G. Cook
Construction Co., and the Ministry of Natural Resources that the
Township requires the following by way of an agreement or
condition of licence before consenting to increased tonnages:
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( a)
(b)
(c)
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( d)
(e)
Hours of operation 6:00 a.m. to 10:00 p.m.
Monday to Saturday
Signs be installed at pit entrances as required by the
Township Road Superintendent
Asphalt apron be provided north of the 7th Line for a
distance of 100 feet at the intersection of County Road
No. 11. The cost to be shared amongst Alexander, Cook
and Township based upon the new licenced limits for each
operator. The Township will request a contribution from
York Sand and Gravel and if received, will reduce the
contribution of the other 3 operators.
The haul routes used by each operator be defined and
such routes are approved by the Township Road Superintendent.
Cook and Alexander pay annually the sum of .04ç/tonne of
aggregate extracted by their pits over and above t.heir
current licenced limits. Such sum shall be paid to the
Township and the funds shall be used from time to time
at the discretion of Council for road maintenance and
repair of the defined haul routes.
Carried.
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Motion No. 16
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Moved by Halfacre, seconded by Caldwell
It is recommended that the Council of the Corporation of the
Township of Oro hereby approves the Audubon Estates draft plan
of subdivision with the following modification~orconditions:
1.
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2.
That a redline subdivision to the draft plan of subdivision
be done to:
( a)
add a Block 30, a 3 metre walkway, along the eastern
side of Lot 8 from County Road 20 to Block 25 on
the lands subject to the proposed plan.
relocate the location of cul-de-sac and lots 9, 10
and 11 (similar to that shown on a diagram presented)
to reduce and or increase the frontage of lots 11
to 20 so that the frontage equals 37.4 metres
(similar to that shown on a diagram presented)
(b)
(c)
That given the results of the Valcoustics Canada Limited
report and review, a 4.5 metre berm and wall is considered
over costly, and unnecessary to meet the Ministry of
Environment noise guideline and is visually undesirable
in this location. In lieu of the 4.5 metre barrier
Council supports:
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(a)
the construction of a standard 1.2 metre chain
link security fence along the northerly boundary
of the subdivision
the construction of a berm immediately south of the
security fence. This berm shall:
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be a minimum 2 metres in height
have a minimum platform width of 1 metre
have slopes with a ratio of 3:1
be comprised of natural material suitable
for compaction
be covered with topsoil and be seeded with
grass or sod
v)
This requirement is to be incorporated into Subdivision
Agreement.
3.
4.
That Council consider the 75 metre setback from the
railway property for lots 9 to 21 and 23 and a 70 metre
setback for lot 22 as acceptable. With the exception of
an amendment to Section 13.26 of the Township's Zoning
By-law no further building restriction relating to noise
or vibration are required.
And further that this recommendation takes the place of
Recommendation #5 of Report #86-1 of the Committee of
the Whole meeting held January 15, 1986. Carried.
Motion No. 17
Moved by Caldwell, seconded by Halfacre
It is recommended that the Council of the Corporation of the
Township of Oro requests the Minister of Municipal Affairs
to extend the grant deadline for Community Planning Grant
No.5, Official Plan Update, from the deadline date of
March 16, 1986 to September 16, 1986. This request is made
as a result of the following:
1.
In the summer of 1985 Council was requested by the
plans Administration Branch to resolve the deferred
Agricultural Severance Policy or proceed to the Ontario
Municipal Board. Council met with the Minister and
the end result was the approval of the deferred severance
policy in Section 5.8.5 on August 13, 1985
2.
Following this approval, Council requested our consultants
to prepare reports on the policies of the agriculture
and rural sections with particular reference to the
interpretation of the severance policy of the rural category.
3.
Problems of interpretation in the rural severance policy
led to the Reeve and the Chairman of the Planning Advisory
Committee appealing the granting of a severance given
to a member of Council.
4.
The November 12, 1985 election saw the defeat of the
Reeve by a member of Council, the retirement of the
Deputy Reeve who was replaced by an existing Councillor,
the defeat of a member of Council who contested for the
Deputy Reeve's chair and the election of 3 new councillors.
As a result of this total change in Council (i.e. 3 new
Council members and 2 Councillors assuming new positions)
the month of November and December were occupied with these
members familiarizing themselves with their new positions.
5.
Additionally the Township's Planning Administrator resigned
his position with the Township on November 11, 1985.
6.
The new Planning Advisory Committee for the Township was
appointed to their positions in January 1986 and adverti
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for a Planning Administrator closed on January 24, 1986.
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Therefore, as a result of the above, Council feels that
additional time is required, for those involved to become
familiar with the documents and that an extension is warranted
and justified. Carried.
Motion No. 18
Moved by Swerdon, seconded by Burton
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It is recommended that Council agree to the recommendation
of the P.A.C. to increase the per diem rate for P.A.C.
evening and halfday meetings to $40.00 for 1986. Carried.
Motion No. 19
Moved by Caldwell, seconded by Burton
It is recommended that Council agree with the recommendation
of the P.A.C. to provide copies of Council and Committee
of the Whole minutes to the members of the P.A.C. and the
cost of these minutes are to be included in the 1986
planning budget. Carried.
Motion No. 20
Moved by Caldwell, seconded by Burton
It is recommended that the letter from Brian o. Kinnear,
Chairman of the Ori1lia Public Library Board re: the
1986 Contract be received and further that the 1986 Chairman
of the Oril1ia Library Board attend a meeting of Council
to demonstrate the formula to how it is applied using
1984 and 1985 actual figures. Carried.
Motion No. 21
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Moved by Halfacre, seconded by Swerdon
It is recommended that the correspondence from the County
of Simcoe re: Recreation Curling Bonspiel to be held on
March 22, 1986 be received and further the Clerk make
arrangements to enter 2 teams. Carried.
Motion No. 22
Moved by Halfacre, seconded by Burton
It is recommended that the correspondence concerning the
educational seminar from the Ontario Parks Association be
accepted and further that Dwight Taylor be permitted to attend
and at least one member of the Parks and Recreation Committee
to attend also. Carried.
Motion No. 23
Moved by Halfacre, seconded by Caldwell
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It is recommended that the following persons be appointed to
the Township of Oro Library Advisory Committee for the term
expiring December 31, 1986: Joan Banbury; Marion McLeod;
Nancy Drury; Bessie Crawford. Carried.
Motion No. 24
Moved by Swerdon, seconded by Caldwell
It is recommended that the following persons be appoi.nted to
the Township of Oro History Committee: Hov¡ard Campbell;
Joanna McEwen; Loreen Lucas; Ruth Fraser; Marlene Mawdsley;
Jean Cameron; Henry Neufeld, for the term expiring December
Carried.
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Motion No. 25
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Moved by Halfacre, seconded by Caldwell
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It is recommended that it be noted that the meetings held
prior to January 29, 1986 concerning Official Plan Amendment
No. 22 were between the Reeve, Clerk-Administrator,
representatives of the Barrie Automotive Flea Market and
residents of Oro Township concerned with the proposed
amendment. Carried.
Motion No. 26
Moved by Caldwell, seconded by Burton
It is recommended that the Department
to be included in Township newsletter
Committee of the Whole Meeting.
Heads prepare information
prior to March 12, 1986
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Councillor Swerdon requested a recorded vote:
Burton yea
Caldwell yea
Drury yea
Halfacre nay
Swerdon nay
Motion No. 27
Moved by Halfacre, seconded by Swerdon
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It is recommended that Reeve Robert E. Drury, Councillor
David Caldwell and Clerk-Administrator R. Small be appointed
to a Committee to investigate the optioning of properties
for the construction of a new municipal building and report
back to Council at the earliest possible date and further
the number of options be limited to six at a cost of $100.00
per option.
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Reeve Robert E. Drury requested a recorded vote:
Burton
Caldwell
Drury
Halfacre
Swerdon
yea
yea
yea
yea
yea
Motion No. 28
Moved by Swerdon, seconded by Halfacre
It is recommended that the following correspondence be
received and filed:
5 (a)
5 (b)
5 (c)
6 (b)
Letter from Skelton, Brumwell - Audubon Estates
Ontario B.I.A. Association Annual Conference
Minutes from recent N.V.C.A. Meetings
Letter from A.K. McLean, M.P.P. - Recreation Grant
Carried.
Motion No. 29
Moved by Caldwell, seconded by Burton
Be it resolved that the Committee now adjourn at 3:57 p.m.
Carried.
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Robert W. Small - Clerk
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obert E. Drury - ~