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05 06 1986 Council Minutes COUNCIL CHAMBERS - MAY 1986 1986 - 7:00 P.M. COUNCIL ELEVENTH MEETING 1985-88 COUNCIL Oro Council met this evening pursuant to adjournment. at 7:00 p.m. with the following members present: Reeve Robert E. Drury Deputy Reeve Thelma Halfacre Councillor David Burton Councillor David Caldwell Councillor Robert Swerdon Reeve Drury chaired t.he meeting. Also present were: Don Robinson, Fred Haughton, and two members of the press. Disclosure and Declaration of Conflict of Interest - none declared Deputations 9:00 p.m. Fred Haughton, Road Superintendent., reported on the Edgar Occupational Centre request for signs re: hidden driveway and trees at the sports field at Guthrie Reports of Municipal Officers (a) C.B.O. Jim She 11 swell - monthly report for April and report on Township Waterworks (b) Fire Chief Paul Eenhoorn - monthly report for April (c) By-law Enforcement Officer - confidential report re: untidy lot (d) Administrator/Clerk - opened the Tenders for Janitorial Services: (1) Silent Butler Services 5 days per week -------- monthly 2 days per week $1,250.00 monthly (2 ) Dirt Busters Clean-All 5 days per week $ 2 days per week $ (3 ) 5 days per week $ 2 days per week $ Joan Sheardown (4 ) 5 days per week $ 2 days per week $ Birchwood Enterprises (5 ) R & R Janitorial Services 5 days per week $ 2 days per week $ (6 ) Wallis Cleaning Services 5 days per week $ 2 days per week $ (7 ) Frank Maintenance Service 5 days per week $ 2 days per week $ (8 ) Deluxe Janitorial Services 5 days per week $ 2 days per week $ (9 ) Northern Maintenance 5 days per week $ 2 days per week $ (10) Arrow 5 days per week $ 2 days per week $ (11) M & S Janitorial 5 days per week $ 2 days per week $ (12) Quantum Commercial Cleaners 5 days per week $ 2 days per week $ (13 ) WJN Janitorial Services 5 days per week $ 2 days per week $ 480.00 monthly 232.00 monthly 311. 50 monthly 196.00 monthly 510.00 monthly 250.00 monthly 673.00 monthly 370.00 monthly 900.00 monthly 600.00 monthly 600.00 monthly 320.00 monthly 650.00 monthly 290.00 monthly 475.00 monthly 250.00 monthly 350.00 monthly 175.00 monthly 600.00 monthly 300.00 monthly 600.00 monthly 300.00 montllly 460.00 monthly 150.00 monthly - 2 - Camnunications (a) Ministry of Solicitor General re: JEPP Grant (b) Hitch House re: Plan M-118 Phase II (c) Barrie Automotive Flea Market re: Temporary Use By-law (d) S.C.B.E. re: Board's response to Bill 75 (e) Ministry of Municipal Affairs re: Camnunity Planning Grant #5 ( f) Ministry of Agriculture & Food re: FCX)dland Preservation Policy Statement (g) Ministry of Environment re: Plan M-118 Phase II & III (h) C.N.R. re: Railway Crossing - Colborne Street (i) Tourism Orillia Seminar - May 21, 1986 (j) Carswell re: BCX)k, Letters of Credit (k) Employment & Irrmigration re: grant application Challenge '86 (1) M.I.S.A. re: membership (m) N.V.C.A. re: season passes & minutes (n) A.M.C.T. How to Seminar and Annual Meeting June 15 - 18, 1986 (0) Fitness & Amateur Sport re: physical activity week (p) Federation of Canadian Municipalities re: Annual Conference Hamilton (q) O.M.E. Insurance re: golf tournament (r) S.C.B.E. re: update (s) Ontario Hydro re: Barrie Office renamed (t) Jim Partridge re: simcoe County Cattleman's Association (u) Ministry of Camnunity & Social Services re: warning signs (v) Park Street Collegiate Institute re: Township acknowledgement (w) 1st Oro Scouting Organization re: use of Conrnunity Rocm at Arena (x) Royal Victorial hospital re: tree planting ceremony Questions Deputy Reeve Thelma Halfacre questioned the results of Oro Ratepayers Meeting re: the control of cb<;sin the Township. Also if there was anything to report on possible free rabies clinic in the near future. Questioned whether dogs should be allowed at all at Oro Memorial Park. Reeve Drury introduced two pieces of correspondence: (a) 1st Oro Scouting Organization re: use of Camnunity Rocm at Arena (b) Royal Victoria hospital re: tree planting ceremony Administrator/Clerk tCX)k direction from Council to do the following items: (a) to insert councillors names and phone numbers in the Township Newsletter (b) ask for written camnents on the possibility of building a new municipal building at the Fairgrounds (c) place new sign in Oro Memorial Park indicating no dogs are allowed Motion No. 1 fv10ved by Burton, seconded by SWerdon Be it resolved that the minutes of the Regular Meeting held on Wednesday, April 16, 1986 and Special Meeting of Monday, April 28, 1986 be confirmed as presented and circulated. Carried. J\1otion No. 2 J\1oved by Halfacre, seconded by Caldwell Be it resolved that the accounts as presented for the period ending J\1ay 5, 1986 in the illnount of $54,312.98 plus payroll for the period ending April 24, 1986 in the amount of $23,273.54 in accordance with the computer print-out presented to Council be approved for payment. Carried. Motion No. 3 J\1oved by SWerdon, seconded by Burton Be it resolved that the Road Expenditures for the period ending May 5, 1986 be accepted as presented and further that the Treasurer be authorized to issue cheques in the amount of $11, 484.07. Carried. - 3 - Motion No. 4 Moved by Caldwell, seconded by Halfacre Be it resolved that the Chief Building Official's Report for April be received and filed. Carried. Motion No. 5 Moved by Burton, seconded by Swerdon Be it resolved that the Water Superintendent's Report be received and filed. Carried. Motion No. 6 Moved by Halfacre, seconded by Caldwell Be it resolved that the Fire Chief's Report for the month of April be received and filed. Carried. Motion No. 7 Moved by Burton, seconded by S<.verdon Be it resolved that the By-law Enforcement Officer's Confidential Report be received and adopted. Carried. Motion No. 8 Moved by Swerdon, seconded by Burton Be it resolved that U1e Tenders for Janitorial Services be referred to the Administrator/Clerk for a report back to Council. Carried. Motion No. 9 Moved by Halfacre, seconded by Caldwell Be it resolved that the Municipality would agree to an informal meeting with Hitch House Ltd. as outlined in their correspondence of April 23, 1986 with the following additional staff people, namely the Township Engineer and Road Superintendent. Carried. Motion No. 10 Moved by Burton, seconded by Swerdon Be it resolved that Council of the Corporation of the Township of Oro supports the position of the S.C.B.E. as outlined in their letter of April 18, 1986 re: Bill 75; French Language Education. Carried. Motion No. 11 Moved by Halfacre, seconded by Caldwell Be it resolved that the correspondence from Canadian National Railway re: Crossing Colborne Street be received and referred to the Road Supt. as infonnation. Carried. Motion No. 12 Moved by Caldwell, seconded by Halfacre Be it resolved that the Administrator/Clerk be peI~tted to purchase the 2nd Edition of Letter of Credit at a cost of $45.00 plus applicable taxes. Carried. Motion No. 13 Moved by Swerdon, seconded by Burton Be it resolved that the Municipality take out membership in M.I.S.A. at a cost of $35.00. Carried. - 4 - Motion No. 14 Moved by Halfacre, seconded by Caldwell Be it resolved that the Administrator/Clerk request 1986 seasonal passes from N.V.C.A. for all Council members. Carried. Motion No. 15 Moved by SWerdon, seconded by Burton Be it resolved that the Administrator/Clerk and Deputy Clerk be permitted to attend the A.M.C.T.O. Annual Meeting to be held in Toronto from June 15-18 inclusive, and further that the Administrator/Clerk be authorized to attend the Professional Development Seminar in Toronto June 13-15, 1986. Carried. Motion No. 16 Moved by Caldwell, seconded by Halfacre Be it resolved that the Corporation of the Township of Oro proclaim the week of May 24 to June 1 as National Physical Activity Week. Carried. Motion No. 17 Moved by Burton, seconded by SWerdon Be it resolved that the Council of the Corporation of the Township of Oro has no objection to the holding of the Simcoe County Cattleman's Association Beef Barbecue at the farm of Jim Partridge, R.R. #1, Shanty Bay on August 2, 1986. Carried. Motion No. 18 Moved by Halfacre, seconded by Caldwell Be it resolved that the Reeve prepare an appropriate response for the Park Street Collegiate Institute Yearbook celebrating its 25th Anniversary. Carried. Motion No. 19 Moved by SWerdon, seconded by Burton Be it resolved that the minutes of the History Committee Meetings held on March 26, April 1, and April 22, 1986 be received as presented and circulated. Carried. Motion No. 20 Moved by Caldwell, seconded by Halfacre Be it resolved that the minutes of the Planning Advisory Committee Meeting held on April 22, 1986 be received as presented and circulated. Carried. Motion No. 21 Moved by Burton, seconded by SWerdon Be it resolved that the minutes of the Conmunity Centres Parks and Recreation Meeting held on April 23, 1986 be received as presented and circulated. Carried. Motion No. 22 Moved by SWerdon, seconded by Burton Be it resolved that the minutes of the Arena Management Committee meeting held on April 28, 1986 be received as presented and circulated. Carried. I I I I IMotion No. 23 - 5 - Moved by Caldwell, seconded by Halfacre IBe it resolved that Report No. 86-7 of the Committee of the Whole Meeting Iheld on April 23, 1986 and the recanmendations contained therein be ladopted as presented and circulated. Carried. I IMotion No. 24 IIMoved by Burton, seconded by SWerdon Be it resolved that Council authorize the hiring of a construction engineer to inspect all municipally owned recreation facilities. Carried. I~otion No. 25 roved by Halfacre, seconded by Caldwell ~e it resolved that signs be erected at all community centres indicating that no alcoholic beverages will be permitted on the premises without a signed contract and a proper licence being obtained. Carried. seconded by Burton e it resolved that the picnic fees at the Oro Memorial Park be increased from $25.00 to $50.00. Carried oved by Caldwell, seconded by Halfacre e it resolved that Council authorize padlocks to be placed on all entrances at the Guthrie Community Hall. Carried. 28 seconded by Caldwell it resolved that the fee be increased to $55.00 for two weeks for each hild to attend the Oro Township Day CffiTIp Program. Carried. otion No. 29 seconded by SWerdon e it resolved that the following persons be hired for the 1986 ay Camp Program: tephen Davis - Day Camp Director @ $245.00 per week commencing June 2, 1986 ill Morris - Asst. Day Camp Director @ $240.00 per week commencing May 12, 1986 I~ennifer Marshall - Counsellor@$170.00perweekcommencingJune23,1986 I isa Cancilla - Counsellor @ $160.00 per week commencing June 23, 1986 ara McEwen - Counsellor @ $150.00 per week commencing June 23, 1986 Carried. otion No. 30 oved by Halfacre, seconded by Caldwell e it resolved that Township Planner Holly Spacek be permitted to attend one day planning seminar in Richmond hill on May 15, 1986 at a cost pf $30.00. Carried. Motion No. 31 oved by SWerdon, seconded by Burton e it resolved that Council approves in principal the application by the I~ rani an National Federation for ~1e proposed rezoning for the campgrounds lin Part Lots 23, 24, 25, Concession 11 and Lot 62, R.P. 626, and further Ii I, II ~ - 6 - a proposed Official Plan Amendment to change the existing Natural Area designation to a Recreation designation to permit the relocation of the existing trailer park. Carried. otion No. 32 oved by Caldwell, seconded by Halfacre Be it resolved that Township maps be made available on request at a fee of $2.50 per map. Carried. otion No. 33 rOVed by Burton, seconded by Swerdon ~Be it resolved that the Tender fom for the Concession Booth at the Oro Arena be approved as circulated. Carried. otion No. 34 I ~ved by Halfacre, seconded by Caldwell it resolved that a By-law to Establish a New Zoning Category for a "Special Event Park" and to zone certain lands in this category be introduced and read a first and second time and numbered 86-17. Carried. I hat By-law No. 86-17 be considered read a third time, finally passed, engrossed by the Clerk, signed and sealed by the Reeve. Carried. otion No. 35 oved by Swerdon, seconded by Burton e it resolved that a By-law to Appoint a Building Inspector be introduced and read a first and second time and numbered 86-34. Carried. hat By-law No. 86-34 be considered read a third time, finally passed, engrossed by the Clerk, signed and sealed by the Reeve. Carried. otion No. 36 seconded by SWerdon e it resolved that a By-law to Amend Schedule "A" and Schedule "B" to y-law No. 1210/80 be introduced and read a first and second time and fumbered 86-35. Carried. ~at By-law No. 86-35 be considered read a third time, finally passed, r~ engrossed by the Clerk, signed and sealed by the Reeve. Carried. otion No. 37 oved by Caldwell, seconded by Halfacre it resolved that a By-law to Establish a Fee for Tax Certificates be introduced and read a first and second time and numbered 86-36. Carried. hat By-law no. 86-36 be considered read a third time, finally passed, engrossed by the Clerk, signed and sealed by the Reeve. Carried. Motion No. 38 Moved by SWerdon, seconded by Burton Be it resolved that a By-law Prescribing Tariff of Fees for Processing Planning Applications be introduced and read a first and second time and numbered 86-37. Carried. That By-law No. 86-37 be considered read a third time, finally passed, lbe engrossed by the Clerk, signed and sealed by the Reeve. Carried. . I[ II - 7 - I I . rotlon No. 39 [koved by Halfacre. seconded by Caldwell lke it resolved that a By-law to Establish a Fee for Compliance Requests be I~ntroduced and read a first and second time and numbered 86-38. Carried. I hat By-law No. 86-38 be considered read a third time, finally passed, I engrossed by the Clerk, signed and sealed by the Reeve. Carried. oved by Caldwell, seconded by Halfacre it resolved that a By-law to Establish Retention Periods for Records introduced and read a first and second time and numbered 86-39. Carried. hat By-law No. 86-39 be considered read a third time, finally passed, engrossed by the Clerk, signed and sealed by the Reeve. Carried. seconded by Burton e it resolved that the appropriate By-law be amended not to allow ogs in Oro Memorial Park. Carried. seconded by Swerdon e it resolved that the 1st Oro Scouting Organization be granted the use f the Community Room at the Oro Community Centre Arena on May 27, 1986 n return for outside cleanup following the Oro Lions Club Summerfest to held on June 28 and 29, 1986 in lieu of the regular fee. Carried. otion No. 43 oved by Halfacre, seconded by Caldwell it resolved that the following correspondence be received and filed: a) Ministry of Solicitor General re: JEPP Grant c) Barrie Automotive Flea M:lrket re: Temporary Use By-law e) Ministry of Municipal Affairs re: Community Planning Grant #5 f) Ministry of Agriculture & Food re: Foodland Preservation Policy Statement g) Ministry of Environment re: Plan M-ll8 Phase II & III I. i) Tourism Orillia Seminar - May 21, 1986 k) Employment & Irrmigration re: grant application Challenge '86 p) Federation of Canadian Municipalities re: Annual Conference Hamil ton q) O.M.E. Insurance re: golf tournament r) S.C.B.E. re: update s) Ontario Hydro re: Barrie Office renamed Carried. otion No. 44 oved by Burton, seconded by Swerdon e it resolved that Roads Superintendent Report re: warning signs at the dgar Occupational Centre and the trees at the Oro and District Lions lub Sports Field be received and adopted. Carried. otion No. 45 oved by Burton, seconded by SWerdon e it resolved that Oro and District Lions CllID consider placing the lights t the Oro and District Lions Club Sports Field to allow for regulation low pitch dimensions. Carried. Caldwell requested a recorded vote: Councillor Burton yea Councillor Caldwell yea Deputy Reeve Halfacre yea Reeve Drury yea Counc} 1 S',,,'erclon \TC:>.=I . \1 II II I IMotlon No. 46 I . IMoved by Halfacre, seconded by Caldwell \~Be it resolved that Mr. John Ayliffe, A.A.C.l., C.P.M., F.R.I., of land Ayliffe be retained to do property appraisals on the following I roperties: \' Roll 1-104 Oro Township . Cone. 1 WPT Lot 37 1\ Part 1 51R-4124 \ I - 8 - Davidson Roll 1-127 Oro Township Cone. 1 NPT Lot 36 90 acres Carried. 47 oved by Caldwell, seconded by Halfacre e it resolved that a By-law to confirm the proceedings of the Meeting f Council held on May 5th, 1986 be introduced and read a first and econd time and nurnbered 86-40. Carried. I hat By-law No. 86-40 be considered read a third time, finally passed, e engrossed by the Clerk, signed and sealed by the Reeve. Carried. otion No. 48 oved by Swerdon, seconded by Burton e it resolved that Council now adjourn to meet again on May 20, 1986. arried. eeting adjourned at 10:10 p.m. R~E. ~iJ;Jf;v