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05 26 1986 COW Minutes CŒ1MITTEE OF THE WHOLE MEETING 'I :i II II I: :1 II rI II II ~ ii II :1 . II II I I I I I REPORT NO. 86-9 MONDAY, MAY 26,1986 - 9:00 A.M. The following members of Council were present: Reeve Robert E. Drury Councillor David Burton Councillor David Caldwell Councillor Robert Swerdon Note: Deputy Reeve Thelma Halfacre arrived at the meeting at 1:00 p.m. Reeve Robert E. Drury chaired the meeting. Also present were: Bruce Fraser, Holly Spacek, Fred Haughton, Paul Eenhoorn, David White, John Ayliffe, Ron Watkin Disclosure and Declaration of Conflict of Interest - none declared 1. Deputations 2. 9:25 a.m. Bruce Fraser, Assessment Commissioner, spoke to Council with regards to the Annual Report for the 1985 assessment year and the process to be followed for a Township reassessment 10:00 a.m. Township Planner, Holly Spacek, spoke to Council with regards to a letter from the Ministry of the Environment concerning Municipal involve- ment in Private Service 10:30 a.m. Fire Chief, Paul Eenhoorn, spoke to Council on the following topics: ( a) (b) (c) Fire Fighter's medicals Burning permits Emergency Van use for Special Events at the Barrie Speedway Use of the Fairgrounds for fire fighters training May 31,1986 Open House at the Edgar Fire Hall June 4th, 1986, 7:00 p.m. - 9:00 p.m. ( d) (e) II ~i Ii I III I il II II II II ¡! II II . II II . II Ii 11:00 a.m. Fred Haughton, Road Superintendent was present during the opening of various Road related tenders. Contract No. 86-01 - Calcium Pollards Miller Paving $57,645.00 $58,787.50 Contract No. 86-02 pit Run Gravel Reeves R. Young Const. $48,400.00 $69,300.00 Contract No. 86-03 - Gravel Crushing Robert Young Const. $55,970.00 Collingwood $40,530.00 Contract No. 86-04 - Surface Treating McKean Quarries $74,840.50 " II I I Contract No. 86-05 - Asphalt A.G. Cook McKean Quarries Beamish Const. $50,742.50 $47,012.00 $46,893.20 'i 'i " i ¡¡ " .- II II II II II II . II II II II II II II rI II :I II II II II :I II! ,I :¡ I II II II II II II II Ii 'I II i¡ L II II II II II I I I II 'I II II II .1.: .1 II II II II Ii II . II II II il 3. 4. 5. -2- Contract No. 86-06 - Culvert Corrugated Pipe 'Co. Clemmer Ind. Koppers Int. Big "0" (Option A only) Canada Cluvert Armco Westeel E.S. Hubbel United Extrusions (Option A only) J.V. Holt $20,683.47 $28,050.35 $20,889.56 $16,801.01 $22,347.33 $21,512.35 $26,157.76 $16,498.54 $25,292.00 Contract No. 86-07 - Equipment Rental - Various amounts Joe Bianchi Gerry Shelswell Wayne Abbott Central Stone Van Niekerk Vince Guthrie E.A. Davey Bruce Beard Morley Packard Contract No. 86-12 - Herbicide united Co-op Chipman Chem. Partridge Feed $2610.00 $2481.44 (late tender) 11:40 a.m. Township Solicitor, David White, Township Planning Consultant, Ron Watkin of Ainley & Associates and Mr. John Ayliffe, Land Appraiser of Davidson and Ayliffe met with Council in camera to discuss the disposition of various Township properties. Finance, Administration and Fire The following correspondence and items for discussion were presented: ( a) Oro Fire Fighters Association re: Beer tent at the Barrie Speedway Willard and Devitt re: S.C.B.E. re: Update Ainley & Associates re: Confidential letter re: Sale of Municipal Property (b) (c) ( d) Mr. Harvey J. Cowling - Street Lights Public Works The following correspondence and items for discussion were presented: ( a) (b) ( c) ( d) M.O.E. re: Waste Disposal M.T.C. re: 1986 Subsidy Allocation M.O.E. re: Municipal re: recycling progranmes Township of Vespra re: Resolution on Littering on Roads in Simcoe County Sleeping Duck Studio re: Oro Station signs ( e) Planning and Development The following correspondence and items for discussion were presented: ( a) (b) (c) ( d) Bessie Crawford re: Barrie Automotive Flea Market Allan K. McLean, M.P.P. re: Free Rabies Clinic Ricketts, Harris, Keachie re: Property Ministry of Municipal Affairs re: Draft Approval, Audubon Estates " " ,¡ !I :: II 'r I: :! II :! iÞ i' II II II . I: II :! II II II II II II II II I: II II II Ii II II II II II II II II II II " II II II Ii II II II I II !j II ,I II I II il II 6. -3- (e) N.V.C.A re: Stormwater Management Report, Crosley Realty Ltd. - Bardevco. Ltd., City of Barrie M.N.R. re: Guidelines for Wetlands Management Lena Simpson re: Property Complaint Simcoe Legal Services Clinic - Taskforce Minimum Property Standards By-law Meeting M.O.E. re: Township of Oro Municipal Involvement in Private Services and Horseshoe Resort Secondary Plan Ainley & Associates re: Proposed Rezoning W 1/2, Lot 21, Concession 14 City of Orillia re: Confidential letter request for meeting ( f) ( g) (h) (i) (j ) (k) Community Services The following correspondence and items for discussion were presented: ( a) Oro Minor Hockey Association re: Oro Arena Concession Booth Orillia and District Chamber of commerce re: Canada Day Ministry of Tourism and Recreation re: Sneaker Day Orillia Public Library board, Agenda re: Minutes of April 16 N.V.C.A. re: Nottawasaga River SWamp Stomp Canoe Race Oro Arena Concession Booth Tender Opening Leo F. Ward - $2550.00 for 1986/87 $2700.00 for 1987/88 Simcoeside Ratepayers re: signs, speed limits, ditching, etc. Oro Township Horticultural Society re: Use of old Town Hall History Committee re: publishing costs Knox Church History (b) (c) ( d) (e) ( f) ( g) (h) (i) Motion No.1 Moved by Burton, seconded by Swerdon It is recommended that the Oro Township Firefighters Association be allowed to operate a beer tent at the Barrie Speedway on the following dates: June 6, 7, 8, 28, 29, July 4, 5, 6, September 5,6,7,12,13, 14. Subject to all Agencies approvals. Carried. Motion No.2 Moved by Burton, seconded by SWerdon It is recommended that the Corporation of the Township of Oro endorse the resolution of the Township of Vespra regarding littering on roads in simcoe County and that the Township of Vespra, Minister of Consumer Affairs, Minister of the Environment and localM.P~P. be advised of Council's endorsation. Carried. Motion No.3 II Moved by Caldwell, seconded by Burton " I 8¡ I I II II II . Ii It is recommended that the Administrator/Clerk be instructed to correspond with the law firm of Ricketts, Harris & Keachie and advise that the Township of Oro is not interested in purchasing property as outlined in their letter. Carried. Motion No.4 Moved by SWerdon, seconded by Burton It is recommended that letter from Mrs. Lena Si:n:pson regarding property complaint be referred to the By-law Enforcement Officer for investigation and report back to Council. Carried. Motion No.5 Moved by Caldwell, seconded by Burton It is recommended that the Administrator/Clerk and Chief Building Official be permitted to attend meeting on June 12,1986 at Orillia re: Taskforce - Minimum Property Standards By-law. Carried. -4- Motion No.6 Moved by Swerdon 'I It is recommended that the motion to implement a reassessment under section 63 be tabled. Defeated. " 'I II 'I i¡ . II II II II II . II II II II II II II II II II II Motion No.7 Moved by Caldwell, seconded by Burton It is recommended that Under Section 63 of the Assessment Act, we request the Minister of Revenue to undertake a market value reassessment update to 1984 value on the assessment to be returned in 1987 for taxation in 1988 subject to the final approval of Council prior to implementation. Recorded vote requested by Councillor Caldwell. ill' I, II II II Ii II II II II I I II II 'I II II II II I II Ii II II II II ,I Ii II I[ II II II II 'I ,I II II ,I II II 81 II II II I 'I II . II Councillor Burton Councillor Swerdon Reeve Drury Councillor Caldwell yea nay yea yea Carried. Motion No.8 Moved by Caldwell, seconded by Burton It is recommended that Council arrange a meeting with Ministry of the Environment Officials to review proposed policy on municipal involvement in private services. Carried. Motion No.9 Moved by Caldwell, seconded by Burton It is recommended that with respect to letter from Simcoeside Ratepayers Association, that the Road Supt., Township Solicitor, By-law Enforcement Officer and Administrator/Clerk report back to Council. Carried. Motion No. 10 Moved by Burton, seconded by Swerdon It is recommended that the tenders for road work be referred to the Road Superintendent for a report back to Council. Carried. Motion No. II Moved by Caldwell, seconded by Burton It is recommended that the fairgrounds can be used for fire fighters training on May 31,1986. Carried. Motion No. 12 Moved by Caldwell, seconded by Burton It is recommended that the Emergency Van can be used for Special events at the Barrie Speedway providing the owners of the Speedway authorize in writing the use of the speedway for Fire Department training for an equal time at no cost to the Township subject to Fire Chief's report back to Council and letter from owner of speedway. Carried. Motion No. 13 Moved by Swerdon, seconded by Burton It is recommended that the Committee go in camera with the Township Solicitor and Planning Consultant to discuss Township properties @ 11:40 a.m. Carried. -5- :¡ ¡¡ " II II 'I II II :¡ Motion No. 14 Moved by Caldwell, seconded by Burton II II ¡ II , II II , [I I, II II II 'I I I I I I I I I It is recommended that the committee rise and report from in camera @ 1.52 p.m. Carried. Motion No. 15 Moved by Burton, seconded by Caldwell It is recommended that D.S. White, Township Solicitor, prepare the necessary By-laws and other documents necessary to proceed with the disposition of Township property as soon as possible. Carried. Motion No. 16 Moved by Burton, seconded by SWerdon It is recomnended that the Fire Chief prepare a Fire fighter's Medical Report form to be approved by Council. Carried. Motion No. 17 Moved by Halfacre, seconded by Caldwell It is recomnended that Township Planning Consultant prepare the necessary Official Plan Amendnents and Zoning Amendments in order for the Township to proceed with the disposition of Township owned property. Carried. Motion No. 18 Moved by Swerdon, seconded by Burton It is recomnended that the following Road Tenders be accepted as recommended by the Road Superintendent: Contract No. 86-01 - Calcium -- Pol lards $57,645.00 Contract No. 86-02 - pit Run Gravel -- Reeves $48,400.00 Contract No. 86-03 - Gravel Crushing -- Collingwood $40,530.00 Contract No. 86-05 - Asphalt Beamish Const. $46,893.00 Contract No. 86-06 - Culvert Koppers Int. $20,889.56 Contract No. 86-12 - Herbicide Chipman Chern. $2481.44 (Contract No. 86-04 - Surface Treatment -- not accepted) Carried. I II I' II II 'I II ~ II II I[ . II II rI II II II 'I ¡ I II Motion No. 19 Moved by Swerdon, seconded by Burton It is recommended that council agrees to meet with representatives of the City of Orillia on Thursday, Jun 12,1986 @ 2:00 p.m. in camera to discuss the confidential matter as outlined in their letter of May 20,1986. Carried. Motion No. 20 Moved by Caldwell, seconded by Halfacre It is recommended that the Township grant permission to the Oro Horticultural Society to use the Old Town Hall on June 4, and June 11, 1986 providing it is not previously booked. Carried.' Motion No. 21 Moved by Swerdon, seconded by Burton It is recommended that the HIstory Committee be granted permission to spend $800.00 from their 1986 approved budget to publish the Knox Church History as outlined in their letter of May 26,1986. Carried. -6- Motion No. 22 :1 II II :1 I: :1 :1 Ii II . II :1 II ii II 8 II ,I II II II II II I' II II II II II I I , I I I I I I I II II II II II II II I¡'I .1 II II II II 'I Ii :1 .. II :1 II .. II " II II I Moved by Burton, seconded by Swerdon It is recommended that the tender for the Oro Arena Concession be received and referred to the Arena Management Committee for a report back to Council. Carried. Motion No. 23 Moved by Burton, seconded by SWerdon It is recommended that the following correspondence be received and filed: 3. 4. (a) (b) (c) (e) 5. (a) (b) ( d) (e) (f) (j ) 6. (b) ( d) (e) Carried. (c) S.C.B.E. Re: Update M.O.E. re: Waste Disposal M. T .C. re: 1986 Supplementary Subsidy Allocation M.O.E. re: Municipal re: Recycling Programmes Sleeping Duck Studio re: Oro Station signs Bessie Crawford re: Barrie Automotive Flea Market Allan K. McLean, M.P.P. re: Free Rabies Clinic Ministry of Municipal Affairs re: Draft Approval, Audubon Estates N . V. C. A. re: Stornrwater Management Report, Crosley Realty Ltd. - Bardevco. Ltd., City of Barrie M.N.R. re: Guidelines for Wetlands Management Ainley & Associates re: Proposed Rezoning W 1/2, Lot 21, Concession 14 Orillia and District Chamber of Commerce re: Canada Day Orillia Public Library Board, Agenda re: Minutes of April 16 N.V.C.A. re: Nottawasaga River Swamp Stœp Canoe Race Motion No. 24 Moved by Caldwell, seconded by Burton It is recommended that Council pass the necessary by-laws to build a Community Recreation Centre as part of their new Municipal building and further the construction take place during the calendar years 1986 - 87. Carried. Motion No. 25 Moved by SWerdon, seconded by Halfacre It is recommended that Council confirm the position of the 1982-85 Council in that they will not review the locations of Street lights on Plan 875 and further if the owner of Lots 3 and 4, Plan 875 wishes an additional street light it will be installed following payment of an updated 1986 cost to be obtained by the Clerk following written confirmation of the owner of Lot 3 and 4, Plan 875 that the owner wishes the installation of such a street light. Carried. Motion No. 26 Moved by Swerdon, seconded by Burton It is recommended that Council adjourn @ 2:35 p.m. Carried. If~tll U Clerk obert W. Small 1l/~ (11 , RJieve Robert E. Drury íl:)