12 08 1986 COW Minutes
THE CORPORATICN OF THE 'I'CW'JSHIP OF ORa
COMMI'ITEE OF THE WHOLE MEETING
REPORT NO. 86-l8 MOODAY, DECEMBER 8,1986 @ 7:00 P.M.
The following members of Council were present:
Reeve Robert E. Drury
Deputy Reeve Thelma Halfacre
Councillor David Burton
Councillor David Caldwell
Councillor Robert SWerdon
Also present were:
Mr. Howard Canpbell, Mr. Wallace Key, Paul Eenhoorn,
and Mr. Tim McHardy.
Reeve Robert E. Drury chaired the rœeting.
1.
Disclosure and Declaration of Conflict of Interest - None Declared
2.
Deputations
(a) 7:10 P.M.
Mr. Howard Canpbell of the Oro History Cœmi ttee spoke
to Council with regards to replacing portions of the
floor in The African Church the approximate cost of
the project would be $600.00 which would also include
staining the outside of the building.
Mr. Tim McHardy spoke to Council with regards to an
extension to an agreement to have an existing cottage
remain on Part of Lot 26, Concession 7.
(b) 7:4l P.M.
3.
Finance, Administration and Fire
The following correspondence and items for discussion were presented:
(a)
(b)
(c)
8:00 p.m. Fire Chief, Paul Eenhoorn re: November 1986 Monthly Report
8:00 p.m. Fire Chief, Paul Eenhoorn Report re: Ron Young (Confidential)
Treasurer, Henry Sander Report re: Helen Englert, re: Lot lS,
Concession 5
Treasurer, Henry Sander Report re: 1987 Payroll
The Minister of Revenue re: 1987 Assessrœnt Roll
Township of Tiny re: Endorsement of Livestock Protection Act Resolution
Information Orillia re: Request for 1986 Grant
Township of Medonte re: Resolution Concerning Livestock Protection Act
Township of Medonte re: Radio License Fees
C.O.R.A. re: Confidential Matters discussed at Council Meeting
Hiring an Architect re: New Municipal Building
Frank Cowan Company Limited re: Risk Management Report
(d)
(e)
( f)
(g)
(h)
( i)
(j)
(k)
(l)
4.
Public Works
The following correspondence and items for discussion were presented:
(a)
(b)
W.R. Best Memorial School re: Request to Light School Driveway
Ministry of Natural Resources re: Dumping Leaves in Lake Simcoe
Note
The Administrator/Clerk was directed to advise the Principal of W.R.
Best Memorial School to contact the Simcoe County Public School Board
and the Simcoe County Roads Department with regards to his request
for a Light on the School Driveway.
S.
Planning and Development
The following correspondence and items for discussion were presented:
(a)
(b)
( c)
(d)
Township of Jaffray and Melick re: Enhancement of Equine Industry
Ainley & Associates re: Scott Subdivision, Letter of Credit
Ainley & Associates re: Windfield Drive Subdivision Phase 1
Ontario Humane Society re: November 1986 Report
- 2 -
(e)
( f)
(g)
Committee of Adjustment Agenda for December l6, 1986
Township Offer to Purchase certain lands (Confidential)
Appointments of 1987 Township's Cœmittees
6.
Carmunity Services
The following correspondence and items for discussion were presented:
( a)
County of Simcoe Library Co-operati ve re:
Permanent Advisory Committee
Motion No.1
Minutes of October 30,1986,
Moved by Burton, seconded by SWerdon
It is recommended that $600.00 be placed in the 1987 Budget to repair the
floor and stain the exterior of the African Church and further, the
History Committee pursue a grant for this project. Carried.
Motion No.2
Moved by Burton, seconded by SWerdon
It is recommended that we go In Camera with Fire Chief, Paul Eenhoorn
at 7 :20 p.m. Carried.
Motion No.3
Moved by Halfacre, seconded by Caldwell
It is recarmended that Committee of the Whole rise and report from In
Camera @ 7 :40 p.m. Carried.
Motion No.4
Moved by Burton, seconded by Caldwell
It is recommended that the Fire Chief, Paul Eenhoorn' s Confidential
Report concerning Mr. Ron Young be received and adopted. Carried.
Motion No.5
Moved by Caldwell, seconded by Halfacre
It is recommended that the Fire Chief, Paul Eenhoorn' s report for the month
of November be received. Carried.
Motion No.6
Moved by Halfacre, seconded by Caldwell
It is recarmended that Mr. & Mrs. Tim McHardy make application for a
minor viarance to be located on the former cottage on the West Part of
Lot 26, Concession 7 to the January 1987 Meeting of The Committee of
Adjustment. Carried.
Motion No.7
Moved by Burton, seconded by SWerdon
It is recommended that the Agreement/Affidauit between Mr. and Mrs.
Tim McHardy and the Township of Oro be extended to January 3l, 1987 to
allow an existing dwelling to remain on the West Part of Lot 26,
Concession 7, while his new dwelling is being constructed. Carried.
Motion No.8
Moved by SWerdon, seconded by Burton
It is recarmended that Treasurer, Henry Sander's report concerning the
Letter of Credit for Helen Englert (Lot lS, Concession 5) be received
and adopted. Carried.
- 3 -
Motion No.9
Moved by Halfacre, seconded by Caldwell
It is recommended that Treasurer, Henry Sander's report concerning the
1987 Payroll be received and that Solution No.2 be adopted and further,
a semi-monthly payroll system be implaœnted in 1988. Carried.
Motion No. 10
Moved by Burton, seconded by Caldwell
It is recommended that the Administrator/Clerk advise Mr. Art Bradford
that the Corporation of the Township of Oro will not provide additional
support for Information Orillia in 1986. Carried. .
Motion No. 11
Moved by Halfacre, seconded by Caldwell
It is recornnended that the Administrator/Clerk advise the secretary of
the Central Oro Ratepayers Association that Council of the Corporation
of the Township of Oro has acted in the best interests of all Ratepayers
when considering matters In Carœra, which are directly related to items
as set out in the Township's Procedural By-law, By-law No. 86-25 passed
by this Council on April 16, 1986; subject matters to be considered In
Camera are as follows:
(a)
(b)
Personnel Matters
Labour Relations or Contract Negotiations with employees of the
Municipality
The Acquisition or Disposal of Municipal Property
Exploratory Discussions resPecting Development within the Municipality
Litigation or Potential Litigation effecting the Municipality
Discussions or Negotiations in relation to Municipal Boundary
Negotiations
Any Matter required to be discussed at a Meeting closed to the Public
by any Provincial or Federal Statute
Any Matter involving the Security of Property of the Municipality
Any Matter resPecting the Investigation of a Possible Contravention
of a Municipal By-law or Provincial Statute or Regulation
Bids, Quotations or Tenders submitted to or by the Municipality for
any Contracted Works, Services or Equipment
(c)
(d)
(e)
( f)
(g)
(h)
(i)
(j)
and further, the Clerk advise the secretary that all Council and Cœmi ttee
Meetings are open to the Public and that they would be more than welcaœ
to observe the Meeting or to request to be heard as a delegation.
Carried.
Motion No. 12
Moved by SWerdon, seconded by Caldwell
It is recornnended that Mr. William Salter, Architect be invited to appear
before Council to discuss an agreement to do preliminary plans for the
new Municipal Building. Carried.
Motion No. 13
Moved by Caldwell, seconded by Halfacre
It is recornnended that the Council of the Corporation of the Township of
Oro support the resolution of the Township of Jaffray and Melick resPecting
the enhancement of the Ministry of Agriculture and Food's Programs related
to the Equine Industry and further, that copies of our endorsement be sent
to the Minister of Agriculture and food, Allan McLean, and the Township of
Jaffray and Melick, and further, this resolution be forwarded to the Ontario
Federation of Agriculture for their cornnents. Carried.
- 4 -
Motion No. 14
Moved by Caldwell, seconded by Halfacre
It is recornnended that Confidential Offer to Purchase be referred to
D. S. White, Township Solicitor for proper wording of amendments to the
Offer. Carried.
Motion No. 15
Moved by Burton, seconded by SWerdon
It is reccmœnded that the Administrator/Clerk place an ad in both the
Barrie and Orillia newspapers to advertise for the appointments to the
following Township of Oro Committees:
1.
2.
3.
Planning Advisory Committee
Parks and Recreation Committee and/or
Arena Management Committee. Carried.
Motion No. 16
Moved by Burton, seconded by SWerdon
It is recommended that the following correspondence be received and filed:
3. (e)
( f)
(h)
The Minister of Revenue re: 1987 Assessrœnt Roll
Township of Tiny re: Endorsement of Livestock Protection Act
Resolution
Township of Medonte re:
Act
Township of Medonte re: Radio License Fees
Resolution concerning Livestock Protection
(i)
4. (b)
Ministry of Natural Resources re:
Dumping Leaves in Lake Simcoe
S. (b)
(c)
(d)
(e)
6. (a)
Ainley & Associates re: Scott Subdivision, Letter of Credit
Ainley & Associates re: Windfield Drive Subdivision Phase 1
Ontario Humane Society re: November 1986 Report
Committee of Adjustment Agenda for December 16,1986
County of Simcoe Library Co-operative re:
30,1986, Permanent Advisory Committee
Minutes of October
Carried.
Motion No. 17
Moved by Burton, seconded by Caldwell
It is reccmnended that Council agree to overhead hydro including
street lighting should be included in the Scott Subdivision Agreement and
further, $4,000.00 will be accepted as cash in lieu of Parkland.
Councillor SWerdon requested a recorded vote:
Reeve Robert E. Drury
Councillor David Burton
Councillor Robert SWerdon
Councillor David Caldwell
Deputy Reeve Thelma Halfacre
yea
yea
nay
nay
nay
Defeated.
Motion No. 18
Moved by Halfacre, seconded by Caldwell
It is reccmnended that the Township Insurance Contract for 1987 be given
to Frank Cowan Company Limited in the amount of $49,376.00 less
$1,831.00 to allow an increase in the ðeductable for property, owned
Automotive and Electronic Data Processing and further, the $1,831.00 be
placed in an Insurance Reserve Fund for 1987. Carried.
,.
8
.
--
Motion No. 19
- 5 -
Moved by Burton, seconded by Caldwell
It is recornnended that we do nCM adjourn @
1t3N2( 5~//~
Reéve, Robert E. rüry ~.'
ll:OO p.m.
Carried.
Small