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01 05 1987 Council Minutes THE CORPORATIOO OF THE TCWNSHIP OF ORO COUNCIL CHAMBERS - JANUARY 5, 1987 FORTY-FIRsr MEErING 1985-88 COUNCIL Oro Council rret this evening pursuant to adjournrrent @ 7:00 p.m., with the following Members present: e Reeve Robert E. Drury Deputy Reeve Thelma Halfacre Councillor David Burton Councillor David Caldwell Councillor Robert SWerdon Reeve Robert E. Drury chaired the Meeting. Reeve Robert E. Drury opened the rreeting with a prayer. Also present were: Mr. William May, Mr. Cliff Bennett, Mr. wim Van Winden, Bolly Spacek, and two Members of the press. Disclosure and Declaration of Conflict of Interest - None Declared Deputations - None Reports of Municipal Officers ( a) Treasurer, Henry Sander re: R. Black, Letter of Credit (b) Jim Shellswell, Chief Building Official re: Building Report for the Month of December, 1986 (c) Jim Shellswell, Chief Building Official re: Building Report for the Year 1986 ( d) Paul Eenhoorn, Fire Chief re: Fire Report for 1986 Carmunications (a) (b) (c) (d) (e) ( f) ( g) (h) (i) (j) (k) ( 1) (m) (n) (0) e (p) (q) (r) (s) (t) (u) (v) (w) NOI'E ( a) M.R. Truax re: Special Christmas Tree Pick-up Governrrent of Canada re: Radio License Fees Orillia Public Library Board re: 1987 Contract Ministry of the Environrrent re: Waste Managerrent Improverrent progranrne Mrs. Bonnie Holowchuk re: Lot 14, Plan 627, Drainage Problem & Bad Curve Assessrrent Departrrent re: Assessrrent Amendment Act, 1986 (No.2) Bev Johnson re: Resignation fran the Hawkestone Hall Board Ministry of Citizenship and CUlture re: Public Library Grant Ministry of Governrrent Services re: Application to Purchase Part of Lot 16, Concession 14 (Confidential) Ontario Municipal Board re: O.M.B. Files, R860269, 0860042 (B.A.F.M.A.) Oro District Lions Club re: Use of Shanty Bay Conrnuni ty Centre Kempenfelt Bay District Boy Scouts re: 16th World Jamboree in Australia L.C.B.O. re: Big pine Restaurant Allan McLean, M.P.P. re: Library Grant McKinney & Associates re: Benefit Umbrella Program L.S.R.G.A. re: Lake Simcoe Environmental Managerrent Strategy Final Report and Reconrnendations of the Steering Carmittee - 1985 Molnar Systems re: Joining NEXA Corporation Oro Township Horticultural Society re: 1987 Grant Barrie & District Association for the Mentally Retarded re: 1987/88 Municipal Grant Ainley & Associates re: Scott Subdivision Environment Canada re: Shanty Bay Well Supply Ainley & Associates re: Sudubon Subdivision Buffi Woronka re: B.A.F .M.A. Councillor Robert SWerdon requested consideration of sending Accounts out as part of the Agenda and following further discussion, Council directed the Administrator/Clerk to prepare a Report on the Ramifications of having the Accounts included in the Agenda. - 2 - (b) Council recessed @ 7:30 p.m. to conduct a Special Public Meeting with regards to a Planning Matter held under Sections 17 & 34 of the Planning Act, Council reassembled @ 8:20 p.m. to resume their regular Council Meeting. Questions (a) Deputy Reeve Thelma Halfacre asked the Administrator/Clerk why certain businesses where not included in the recently passed Licensing By-law; the Administrator/Clerk will review the list of businesses and respond by Memo. e (b) Councillor Robert Swerdon asked the Administrator/Clerk if the Aggregate Industry could be licensed under the Licensing By-law; the Administrator/ Clerk responded by saying the Aggregate Industry was controlled by provincial Statutes. (c) Reeve Robert Drury requested the Administrator/Clerk to arrange a Meeting with the appropriate Ministry, to discuss the Municipality's Options with regards to an Airport. (Councillor Robert Swerdon requested 48 hours notice of the Meeting) Unfinished or New Business A letter sent to Councillor Robert Swerdon addressed to Oro Council fran Roy & Arlene Hastings with regards to the Guthrie Hall was presented to Council at this titre. Motion No. 1 Moved by Halfacre, seconded by Caldwell Be it resolved that the Minutes of the regular Meeting held Monday, December 15, 1986 be adopted as printed and circulated. Carried. Motion No. 2 Moved by Burton, seconded by Swerdon Be it resolved that the Accounts as presented for the period ending December 31, 1986 in the amount of $62,460.88, plus Payroll for the period ending January 1, 1987 in the amount of $40,966.18, in accordance with the photocopied lists presented to Council, be approved for payment. Carried. Motion No. 3 Moved by Caldwell, seconded by Halfacre Be it resolved that the Roads Expenditure for the period ending December 31, 1986 be accepted as presented, and further that the Treasurer be authorized to issue cheques in the amount of $12,176.08. Carried. Motion No. 4 e Moved by Swerdon, seconded by Burton Be it resolved that the Report fran Treasurer, Henry Sander with regards to R. Black's Letter of Credit be received and adopted. Carried. Motion No. 5 Moved by Halfacre, seconded by Caldwell Be it resolved that the Report fran Jim Shellswell, Chief Building Official with regards to the Building Report for the Month of December, 1986 be received. carried. Motion No. 6 Moved by Burton, seconded by Swerdon Be it resolved that the Report fran Jim Shellswell, Chief Building Official concerning the Building Report for 1986 be received. Carried. - 3 - Motion No. 7 Moved by Caldwell, seconded by Halfacre Be it resolved that the Report fran Fire Chief, Paul Eenhoorn concerning his Report for 1986 be received. Carried. Motion No. 8 Moved by Burton, seconded by Swerdon e Be it resolved that Council accept the quotation of $350.00 per day sul:rnitted by Maurice Truax, Septic Bed and Landscaping for the pick-up of Christmas Trees on January 15, 16 and 17, 1987, and further the Administrator/Clerk advertise the pick-up in the t'WO local papers. Carried. Motion No. 9 Moved by SWerdon, seconded by Burton Be it resolved that the Corporation of the Township of Oro hereby directs it's Administrator/Clerk to apply for a Grant under the Waste, Managerrent Improverrent Program. Carried. Motion No. lO Moved by Halfacre, seconded by Caldwell Be it resolved that the Letter fran Mrs. Bonnie Holowchuk be referred to the Superintendent, Fred Haughton for a Report back to Council, and further, a copy of the above mentioned Letter be sent to the Township Solicitor. Carried. Motion No. 11 Moved by SWerdon, seconded by Burton Be it resolved that the Administrator/Clerk advise the Ontario Municipal Board that a Draft of the Site Plan Agreerrent has been received by the Township, and has been sent to the Township's Planning and Engineering Consultants as well as the Solicitor who represented the objectors. Carried. Motion No. 12 Moved by Halfacre, seconded by Caldwell Be it resolved that the Oro District Lions Club be allowed to use the Oro Arena Carmuni ty Roan and further, they be charged the normal rate which shall be considered as part of their Grant of 1987. Carried. Motion No. 13 Moved by Burton, seconded by SWerdon . Be it resolved that the Letter fran the Kempenfelt Bay District Boy Scouts with regards to a donation to send area Boy Scouts to the 16th World Jamboree to referred to the 1987 Budget. Carried. Motion No. 14 Moved by Burton, seconded by SWerdon Be it resolved that the Corporation of the Township of Oro support the Lake Simcoe Environrrental Managerrent Strategy Final Report and Reconrnendations of the Steering Carmittee - 1985, and strongly urge the provincial Governrrent to irnplerrent the Recornnendations contained in the Report. Carried. Motion No. 15 Moved by Halfacre, seconded by Caldwell Be it resolved that the Letter fran the Oro Horticultural Society requests for a 1987 Grant be referred to the 1987 Budget. Carried. .' - 4 - Motion No. l6 Moved by SWerdon, seconded by Burton Be it resolved that the Barrie & District Association for the Mentally Retarded request for a Grant be referred to the 1987 Budget. Carried. Motion No. 17 Moved by Caldwell, seconded by Halfacre Be it resolved that the Letter fran Environrrent Canada be referred to Jim Shellswell, Water Works Superintendent, for a report back to Council. Carried. Motion No. 18 Moved by Halfacre, seconded by Caldwell Be it resolved that the Administrator/Clerk respond to a Letter fran Mrs. Buffi Woronka indicating that the Site Plan has now been received by the Township, and a copy of which has been sent to Mr. Marshall Green, Solicitor for the Objectors and further, that a clarification fran the Ontario Municipal Board will be requested to the enforcerrent of the Site Plan Agreerrent and relevant By-laws. Carried. Motion No. 19 Moved by Swerdon, seconded by Burton Be it resolved that the following correpsondence be received and filed: 7. (b) Government of Canada re: Radio License Fees (c) Orillia Public Library Board re: 1987 Contract (f) Assessment Departrrent re: Assessment Amendment Act, 1986 (No.2) ( g) Bev Johnson re: Resignation fran the Hawkestone Hall Board (h) Ministry of Citizenship and CUlture re: Public Library Grant (j) Ontario Municipal Board re: O.M.B. Files, R860269, 0860042 (B.A.F.M.A.) (m) L.C.B.O. re: Big Pine Restaurant (n) Allan McLean, M.P.P. re: Library Grant (0) McKinney & Associates re: Benefit Umbrella Program (q) Molnar Systems re: Joining NEXA Corporation (t) Ainley & Associates re: Scott Subdivision (v) Ainley & Associates re: Audubon Subdivision Carried. Motion No. 20 Moved by Caldwell, seconded by Halfacre Be it resolved that the Minutes of the Township of Oro, Carmi ttee of Adj ustrrent Meeting held Tuesday, December 16, 1986 be received. Carried. Motion No. 21 Moved by Burton, seconded by Swerdon Be it resolved that Report No. 86-19 of the Conrnittee of the Whole Meeting held on Monday, December 22, 1986 be adopted as printed and circulated. Carried. Motion No. 22 Moved by Halfacre, seconded by Caldwell Be it resolved that the Conrnittee of Adjustment Agenda for January 20, 1987 be received. Carried. Motion No. 23 Moved by Swerdon, seconded by Burton Be it resolved that the Administrator/Clerk correspond with Mr. & Mrs. Roy Hastings advising them that Council will investigate further the points raised in their letter. Carried. - 5 - Motion No. 24 Moved by Halfacre, seconded by Caldwell Be it resolved that A By-law to Authorize the Borrowing of $800,000.00 be introduced and read a first and second titre and numbered 87-1. Carried. That By-law No. 87-1 be read a third titre, and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried. Motion No. 25 Moved by Burton, seconded by Swerdon Be it resolved 'ehat A By-law For the eontracting of Insurance for the Township Oro and it's Council Members and Staff be introduced and read a first and second titre and numbered 87-2. Carried. That By-law No. 87-2 be read a third titre, and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried. Motion No. 26 Moved by Halfacre, seconded by Caldwell Be it resolved that A By-law to Amend By-law No. 1324-83; Being a By-law to Establish the Carmunity Centres, Parks and Recreation Carmittee be introduced and read a first and second titre and numbered 87-3. Carried. That By-law No. 87-3 be read a third titre, and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried. Motion No. 27 Moved by Halfacre, seconed by Caldwell Be it resolved that A By-law to Amend By-law No. 86-25; Being a By-law to Regulate the Proceedings of the Township Council of the Township of Oro be introduced and read a first and second titre and numbered 87-4. Carried. That By-law No. 87-4 be read a third titre, and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Recorcied vote requested by Councillor Swerdon: Councillor Caldwell Deputy Reeve Halfacre Councillor Burton Reeve Drury Councillor Swerdon yea yea yea yea nay Carried. Motion No. 28 Moved by Caldwell, seconded by Halfacre . Be it resolved that a By-law to Confirm the Proceedings of the Meeting of Council held on January 5, 1987 be introduced and read a first and second titre and numbered 87-5. Carried. That By-law No. 87-5 be read a third titre, and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried. Motion No. 29 Moved by Burton, seconded by SWerdon Be it resolved that Council now adjourn @ 9:40 p.m. ~ ~ r/'J /p:t/U f{eeve, Robert' E. y(4~ Adri1.inistrator/Clerk, Robert W. Small