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02 02 1987 Council Minutes THE CORPORATIOO OF THE 'I'a'JNSHIP OF ORO COUNCIL CHAMBERS - ~AY, FEBRUARY 2, 1987 @ 7: 00 P.M. TY-FOURTH MEErING 1985-88 COUNCIL Or Council rret this evening pursuant to adjournment @ 7:00 p.m., with the following rs present: Reeve Robert E. Drury Deputy Reeve Thelma Halfacre Councillor David Burton Councillor David Caldwell Councillor Robert Swerdon e Robert E. Drury chaired the Meeting. Co I cillor Robert SWerdon opened the Meeting with a prayer. present were: Mr. Spencer Vernon, Mr. Paul Kitchen, Mr. Tony Cooksly, Mr. Stephen Woodrow, Mrs. Shirley Woodrow, Mr. William May, Mrs. M. Swerdon, Mr. Rene DeMartini, Mr. Victor DeMartini, also present were two Members of the Press. Di losure and Declaration of Conflict of Interest - None Declared De tat ions I (a 7:30 P.M. I (b 8:00 P.M. Mr. Spencer Vernon appeared before Council to request permission to place a Mobile Harne at the location of his Gravel Pit Operation, located on Lot ll, Concession 7. Mr. Dan Wilson, Animal Control Officer, Essa Township, and Mr. Roy Bridge, By-law Enforcerrent Officer, Innisfil Township were scheduled to appear to discuss the Administrator/Clerk's Report on Animal Control, however, nei ther party appeared. Council directed the Administrator/Clerk to invite the t'WO representatives fran and Innisfil Townships to appear at the earliest possible date. (c 8:45 P.M. Mr. Paul Kitchen spoke to Council in relation to a Proposed Severence of his Residence located on County Road 20, as well as a request that this Property be allowed to hook into the Water System, connected with the Quadrant Subdivision. (d Mr. Tony Cooksly spoke to Council in relation to the Carmittee of Adjustrrent Decision A/16/86 of the January 20, 1987 Meeting of the Carmittee of Adjustrrent. 9:35 P.M. I I I :' Prior to Mr. Cooksly deputation, the Reeve advised Mr. Cooksly that the (a11 of Adjustrrent was acting in a quasi-judicial role, and Mr. Cooksly's avenue to II appeal was through the Ontario Municipal Board, and further, that any staterrents II Mr. Cooksly made in front of the PUblic and/or Press in attendance could I jeopardize his Case in any appeal he may wish to pursue. Re rts of Municipal Officers (a~1 (b~ (c~ (d)1 Fire Chief, Paul Eenhoorn Report re: Portable Radios Administrator/Clerk, Robert W. Small Report re: Dog Control Administrator/Clerk, Robert W. Small Report re: 1987 Wages (COOFIDENTIAL) Township Planner, Holly Spacek Memo re: Purchase of Book, the Development and Sale of Residential Lands Chief Building Official, Jim Shellswell Report re: January 1987 Building Report Township Planner, Holly Spacek Report re: Mr. Spencer Vernon, request for Mobile Harne Administrator/Clerk, Robert W. Small Report re: Guthrie Hall Engineering Report (Confidential) Dwight Taylor, Arena Manager Memo re: Arena P.A. System (e I (f I (911 (h)11 II II II II Ii - 2 - ications ( Mrs. Janet Cowie re: 1987 Library Contracts ( Barrie Public Library re: 1987 Contract ( The Salvation Army re: 1987 Grant ( Allan K. McLean, M.P.P. re: O.H.R.P. Grant () Mrs. Linda Carreron re: Offer to Purchase Dictaphone Equif:XTeI1t () Douglas Skelton, Skelton, Brurr&<Vell & Associates Inc., re: Audubon Subdivision (Confidential) Orillia Public Library Board re: 1986 Annual Report, and Staterrent of Accounts, as of December 3l, 1986 Ministry of Municipal Affairs re: Questionnaire on Proposed Subdivision located on the E l/2, Lot l, Concession 5, Oro Hills Draft Plan of Subdivision estions ( ) Councillor Robert Swerdon brought to Council's attention, the matter of Cars being towed away on County Road 27, on the weekend of January 31, 1987, and February l, 1987; these Cars were operated by Ice Fishenren, who had carmunicated with Councillor Robert Swerdon concerning the above noted problem. ( ) Reeve Robert E. Drury brought to the attention of Council, a Memo prepared by Arena Manager, Dwight Taylor directed to the Administrator/Clerk concerning the Inoperable condition of the Public Address System in the Oro Township Arena. tion No. 1 seconded by Burton it resolved that the Special Public Meeting of Council held Monday, January 5, 87 be adopted as printed and circulated. Carried. tion No. 2 seconded by Caldwell it resolved that the Minutes of the regular Meeting held Monday, January 19, 1987 adopted as printed and circulated. Carried. tion No. 3 ved by Burton, seconded by Swerdon it resolved that the Accounts as presented for the period ending January 19, 1987 corrected to $66,428.99. Carried. tion No. 4 ed by Caldwell, seconded by Halfacre it resolved that the Roads Expenditure for the period ending January 19, 1987 is be corrected to $38,097.55. Carried. tion No. 5 ved by Swerdon, seconded by Burton it resolved that the Accounts as presented for the period ending February 2, 1987 i the amount of $63,856.71, plus Payroll for the period ending January 29, 1987 in e amount of $20,537.11 in accordance with the computer print-out presented to uncil, to be approved for payment. Carried. tion No. 6 iVed by Halfacre, seconded by Caldwell ~II it resolved that the Roads Expenditure for the period ending February 2, 1987 be a..cepted as presented, and further, that the Treasurer be authorized to issue c eques in the amount of $86,952.57. Carried. I II i II Ii - 3 - II 1tion No.7 1ved by Burton, seconded by Swerdon J it resolved that the Report fran Fire Chief, Paul Eenhoorn with regards to the ~chase of Portable Radios be received and adopted. Carried. I tion No. 8 seconded by Halfacre it resolved that Robert W. Small, Administrator/Clerk's Confidential Report with r ards to the 1987 Wage Review Meeting be received. Carried. I tion No. 9 seconded by Burton it resolved that the Township order the Book entitled the Development and Sale R sidential Lands at a price of $132.00. Carried. seconded by Caldwell it resolved that Chief Building Official, Jim Shellswell' s Report concerning the B~ilding Report for the Month of January, 1987 be received. Carried. tion No. II ved by Caldwell, seconded by Halfacre it resolved that the request for the Salvation Army for a 1987 Grant be referred t the 1987 Grant. Carried. tion No. 12 ~ved by Swerdon, seconded by Burton fl it resolved that the Offer to Purchase the Dictaphone Equiprent ron be accepted in the amount of $55.00. Carried. I tion No. 13 fran Linda seconded by Halfacre it resolved that the correspondence fran Doug Skelton, of Skelton, BI1.JIIM'ell & sociates Inc. concerning the Propsed Audubon Subdivision be received and referred the Township Engineer, Mr. Ron Robinson and Township Solicitor, Mr. David S. ite for ccxnrrents, and a Report back to Council. Carried. tion No. 14 I ved by Burton, seconded by SWerdon it resolved that Township Planner, Holly Spacek be requested to canplete the estionnaire from the Ministry of Municipal Affairs concerning the Oro Hills D aft Plan and Subdivision, and further, return it to the Ministry of Municipal fairs Plans Administration Branch. Carried. tion No. 15 ved by Burton, seconded by Swerdon it resolved that Council adjourn to Carrnittee of the Whole @ 8:00 p.m. ried. tion No. 16 ived by Burton, seconded by Swerdon iI a$ it resolved that Council rise and report from Conrnittee of the Whole @ 8:18 p.m. ~ried. II i' II - 4 - seconded by Caldwell it resolved that the Minutes of the Oro Township Carmittee of Adjustrrent held esday, January 20, 1987 be received as circulated. Carried. seconded by Burton it resolved that the Minutes of the Oro Carmunity Centres, Parks and Recreation . ttee Meeting held Thursday, January 22, 1987 be adopted as printed and irculated. Carried. seconded by Halfacre it resolved that Report No. 87-2 of the Carmittee of the Whole Meeting held nday, January 26, 1987 be adopted as printed and circulated, with the exception f Recarmendation #20, which is tabled until the Special Meeting of Council to be eld Wednesday, February 4, 1987. Carried. seconded by Burton it resolved that the Carmittee of Adjustrrent Agenda for the Meeting to be held esday, February 17, 1987 be received. Carried. seconded by SWerdon it resolved that Dwight Taylor, Arena Manager, Parks Superintendent, and Robert . Small, Administrator/Clerk be permitted to attend the Ontario Parks Association cational Seminar to be held March 5 and 6, 1987. Carried. seconded by Caldwell it resolved that the Day Carrp Program be continued in 1987, and further, that e Fee structure be reviewed at Budget titre. Carried. seconded by SWerdon it resolved that the following Persons be appointed to the Township of Oro ibrary Advisory Carmittee for the term expiring December 31, 1987: s. Joan Banbury, Mrs. Marion MacLeod, Mrs. Nancy Drury, Mrs. Bessie Crawford. arried. seconded by Caldwell it resolved that the following Persons be appointed to the Oro History or 1987: . Howard Campbell, Mrs. Loreen Lucas, Mrs. Ruth Fraser, Mrs. Marlene Mawdsley, s. Carrpbell, Mr. Henry Neufeld, Mr. Wallace Key, Mr. Walter Hutcheson, and Mrs. oanna McEwen, for the term expiring December 31, 1987. ried. tion No. 25 tved by Caldwell, seconded by Halfacre it resolved that Councillor David Burton be appointed to the Jarratt Hall Board Ilor the term expiring December 31, 1987. Carried. Ii II I II II - 5 - it resolved that Councillor David Caldwell be appointed to the Shanty Bay Hall d for the term expiring December 3l, 1987. Carried. ~tion No. 27 seconded by Swerdon seconded by Caldwell it resolved that Reeve Robert E. Drury be appointed to the Royal Victoria d for the term expiring December 3l, 1987. Carried. seconded by Burton it resolved that Reeve Robert E. Drury be appointed as the Township's o the Nottawasaga Valley Conservation Authority for a term to expire December 3l, 1 87. Carried. seconded by SWerdon it resolved that the Minutes of the Oro Planning Advisory Carmittee Meeting held ursday, January 29, 1987 be adopted as printed and circulated. Carried. seconded by Caldwell it resolved that Mr. Ron Watkin, of Ainley & Associates prepare a Report on the Panning Implications of the Proposed Subdivision to be located on the East Part o Lot 3, Range 2; the Report should review the remaining undeveloped Areas of the H et of Shanty Bay, and the inplications the Proposed Subdivision 'WOuld have on is Hamlet; and further, the costs of the Report shall be borne by the Developer, . R. Arbour. Carried. seconded by SWerdon it resolved that Mr. Paul Kitchen's request to hook into the Quadrant W ter System be referred to our Engineering Firm, and to the Township Solicitor, D vid S. White, and the Water Works Superintendent, Jim Shellswell for a joint R port to Council. Carried. tion No. 32 it resolved that Township Solicitor, David S. White and Township Planning nsultant, Ron Watkin, of Ainley & Associates draft an Agreerrent to allow Mr. & s. Len Carr to locate a second Residence on the North Part of Lot 16, Concession 1 , and further, the appropriate By-law be drafted to inplerrent the Agreerrent, for p esentation to Carmittee of the Whole for their consideration; all expenses sociated with the preparation of this By-law and/or Agreerrent shall be borne by . & Mrs. Len Carr. Tabled. ved by Burton, seconded by Halfacre I tion No. 33 ved by Caldwell, seconded by Burton it resolved that Resolution #32 be tabled. Carried. - 6 - seconded by Caldwell it resolved that Township Planner, Holly Spacek draft a set of Planning d/or Guidelines setting out Procedures to be followed by the Oro Planning 'ttee, Council, Township Staff, and Developers when submitting and/or nsidering Planning Projects or Proposals, and further, they be reviewed and commended by Administrator/Clerk with consultation with Senior Staff that these idelines and/or Policies are to be presented to the next Oro Planning Advisory . ttee Meeting. Carried. seconded by Swerdon it resolved that the Report fran Township Planner, Holly Spacek with reference Mr. Spencer Vernon's request with regards to the York Sand and Gravel ated on Part Lots lO, and ll, Concession 7 be received, and further, that the port be referred to Wednesday, February 4, 1987 Special Council Meeting. ried. 36 seconded by Caldwell it resolved that a By-law to Provide for Remuneration and Expenses to Council d Local Boards be introduced and read a first and second titre and numbered 87-13. ried. at By-law No. 87-13 be read a third titre, and finally passed, be engrossed by signed and sealed by the Reeve. Carried. ved by Burton, seconded by Swerdon J it resolved that By-law No. 87-8 be read a third titre and finally passed, be ~grOSSed by the Clerk, signed and sealed by the Reeve. Carried. tion No. 38 it resolved that a By-law to Appoint a Canada Day Carmittee be introduced and r ad a first and second titre and numbered 87-16. Carried. seconded by Burton it resolved that a By-law to Appoint and Re-Appoint Municipal Officers and loyees be introduced and read a first and second titre and numbered 87-14. ried. at By-law No. 87-14 be read a third titre, and finally passed, be engrossed by signed and sealed by the Reeve. Carried. 39 seconded by Caldwell it resolved that a By-law to Amend By-law No. 1324-83 be introduced and read a f rst and second titre and numbered 87-15. Carried. at By-law No. 87-15 be read a third titre, and finally passed, be engrossed by e Clerk, signed and sealed by the Reeve. Carried. seconded by Halfacre T at By-law No. 87-16 be read a third titre, and finally passed, be engrossed by e Clerk, signed and sealed by the Reeve. Carried. - 7 - tion No. 4l ved by Burton, seconded by Swerdon it resolved that the following correspondence be received and filed: (a) Mrs. Janet Cowie re: 1987 Library Contracts (b) Barrie Public Library re: 1987 Contract (d) Allan K. McLean, M.P.P. re: O.H.R.P. Grant (g) Orillia Public Library Board re: 1986 Annual Report, and Staterrent of Accounts, as of December 31, 1986 Carried. seconded by Halfacre I I it resolved that Council refer the Application fran CLS Limousines for a usine License in the Township of Oro to the Township Solicitor, David S. White r a Report back to Council. Carried. seconded by Swerdon it resolved that the AcJninistrator/Clerk be authorized to purchase a clock for e Council Chambers. Carried. seconded by Halfacre it resolved that Dwight Taylor, Arena Manager's Memo concerning the P.A. System referred to the Parks and Recreation Carmi ttee, and further, the Arena Manager authorized to rent an alternate system until his Memo can be further reviewed a the above rrentioned Meeting. Carried. seconded by Swerdon it resolved that a By-law to Confirm the Proceedings of the Meeting of Council Id Monday, February 2, 1987 be introduced and read a first and second titre and red 87-17. Carried. at By-law No. 87-17 be read a third titre, and finally passed, be engrossed by signed and sealed by the Reeve. Carried. 46 seconded by Burton it resolved that Council now adjourn @ 10:04 p.m. Carried. f'~ r /l~ R ve Robert E. Drury II I I A~C~ Jd( anall