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03 16 1987 Council Minutes THE CORPORATlOO OF THE 'l'a'JNSHIP OF ORO MONDAY, MARCH 16, 1987 @ 7: 55 P.M. - COUNCIL CHAMBERS FIFTY-FIRST MEETING 1985-88 COUNCIL Oro Council met this evening pursuant to adjournment at 7:55 p.m., with the following Members present: Reeve Robert E. Drury Deputy Reeve Thelma Halfacre Councillor David Burton Councillor David Caldwell Councillor Robert Swerdon Reeve Robert E. Drury chaired the Meeting. Reeve Robert E. Drury opened the Meeting with a prayer. Also present were: Mr. Al Woolnough, of Ainley & Associates Limited, Mrs. Marilyn Stevenson, Mr. Gary Stevenson, Mr. George Morton, Mr. Stephen Woodrow, Mr. & Mrs. Stewart Mr. Walter Richardson, Mr. Les Hutchinson, Mr. William May, Mr. Larry Richardson, Mrs. Gail Robinson, Miss Lynne Mawdsley, Mr. Phillip Meader, Mrs. Trudy Walt, Mrs. Bev Phillips, Mrs. Carroll Callow, Mrs. Loretta Hughes, Mr. Leone Marshall, Mr. Norman A. Campbell, Mrs. Orma Lees, Mr. W. Keith Lees, Mrs. Pearl Robinson, Mr. G. Kaveckas, Mr. Roy K. Hastings, Mrs. patricia Johnson, Mrs. Jane Blackstock, Mr. Allan Johnson, Mrs. Jane Callon, Mr. Robert Ewing, Mr. Dale Fraser, Mr. Orval Hutchinson, Mrs. Fran Hanney, Mr. Charles Batt, Mr. Hugh Caldwell, Mr. Bert Jamieson, Mr. Mel Jamieson, Mr. Jim Partridge, Mr. Carl CUrrming, Mrs. Arlene Hastings, Miss Tracey Hastings, Mr. J. McGuire, Mr. Murray Ross, Miss Sonja Hastings, Mr. John DeVries, Trisha Hastings, Mr. Merv Walt, Mr. Leonard Hastings, Mrs. Lorraine Burton, also present was One Member of Press. Disclosure and Declaration of Conflict of Interest - (a) Councillor Robert Swerdon declared a Conflict with Resolution No. 33, the nature of his Conflict that Mr. James P. Pelletier, who submitted a Tender with regards to the Oro Township Conrnunity Centre, Repairs and of the Sound System was a patient of his. Councillor Robert SWerdon did discuss or vote on the above noted Resolution. Deputations (a) 8:00 P.M. Mr. Merv Walt speaking for Mr. Roy K. Hastings and a Group of other interested Residents present at the Meeting, spoke to Council with regards to the of the Guthrie Community Hall, as well as the content two recently done Engineering Reports. Reports of Municipal Officers (a) Report fran Dwight Taylor, Arena Manager, Parks Superintendent re: Arena P.A. System (b) Memo fran Dwight Taylor, Arena Manager, Parks Superintendent re: Mr. Hastings Entry into the Guthrie Hall (c) Confidential Memo from Jim Shellswell, Chief Building Official re: Property Complaint (d) Holly Spacek, Township Planner re: Naming of Streets in Lakewood Conrnunications (a) Mr. & Mrs. D. Csekey re: Resignation from the Jarratt Hall Board (b) Ministry of the Environment re: Disposal of Tree Stumps (c) Small Craft Harbours Branch re: Management Lease and Applicable Fees (d) David S. White, Township Solicitor re: Confidential Letter re: Colborne Street (e) Ministry of Natural Resources Letter to York Sand & Gravel Limited re: Licensed Pit East 1/2 Lot 11, Concession 7 - 2 - (f) Ontario Humane Society, Barrie Branch re: February Report 1987 (g) Oro District Lions Club re: Liquor Permit for Surrrner Fest (h) Ron Robinson, of Ainley & Associates Limited Letter to Mr. G. Burnham re: Sugarbush Water System (i) David S. White, Township Solicitor re: Confidential Letter to Mr. & Mrs. Derek Barrnett ( j ) David S. White, Township Solicitor re: Quadrant Subdivision (k) Cassels, Brock & Blackwell re: Construction Law Seminar May 8, 1987 (l) W.M. Salter & Associates Inc. Letter to John Werenich re: Soil Tests (m) Ministry of Citizenship & CUlture re: Experience '87 progranrne (n) Ministry of Municipal Affairs re: Local Government Week (0) Superior Precast re: Seminar on Lake Front Erosion, March 25, 1987 (p) N.V.C.A. re: 1987 Requisition, plus Minutes of Fall Authority Meeting (q) County of Simcoe, Recreation and CUltural Services, Minutes of Meeting and Report No. 5 (r) Ministry of Natural Resources to York Sand & Gravel Limited re: Fencing ( s) Ministry of Natural Resources to Allan G. Cook Limited re: Fencing (t) Karl Heinz Hermans Confidential Letter re: Bay Farm Developments Limited (u) Pat Pollock re: C.O.R.A. Ratepayers Meeting March 10, 1987 (v) C.N. re: Anti-Whistling By-law, Hamlet of Shanty Bay (w) Ministry of Consumer & Carmercial Relations re: Nevada Ticket License (x) Sharon Gignac, Oro Figure Skating Club re: Annual Oro Figure Skating (y) G.S. Broadcast Technical Services Limited re: Installation of Tower South East Corner Lot 6, Concession 5 Unfinished or New Business (a) The Administrator/Clerk was directed to send the Letter from the Ministry of the Environment concerning the Disposal of Tree Sturrq;>s to the Developer for Sugarbush Phase III. (b) The Administrator/Clerk was directed to contact the Ministry of Housing to ascertain the results of the recently completed Study regarding the necessi ty for Housing for the Township of Oro' s Senior's, as well as low income Families. Motion No. 1 Moved by Burton, seconded by SWerdon Be it resolved that the Minutes of the regular Meeting held Monday, March 2, 1987 be adopted as printed and circulated. Carried. Motion No. 2 Moved by Halfacre, seconded by Caldwell Be it resolved that the Accounts as presented for the period ending March 16, 1987 in the amount of $32,894.15, plus Payroll for the period ending March 19, in the amount of $17,047.79, in accordance with the computer print-out presented to Council, be approved for payment. Carried. Motion No. 3 Moved by Swerdon, seconded by Burton Be it resolved that the Roads Expenditure for the period ending March 16, 1987 be accepted as presented, and further that the Treasurer be authorized to issue cheques in the amount of $94,836.70. Carried. Motion No. 4 Moved by SWerdon, seconded by Halfacre Be it resolved that Council request a Public Meeting as soon as possible, so that the Guthrie Hall Demolition be delayed, so that one final opportunity be given to interested Citizens to take over control of that Hall, and make necessary upgrading changes to meet Township requirements at the concerned Citizens expense. The costs set aside by the Township for the purpose of Demolition be added to the Citizens monies and be released by the Township when sufficient .Citizens Funds have been raised or conrnitted. Recorded vote requested by Councillor David Burton: Councillor David Burton Councillor Robert SWerdon yea yea - 3 - Councillor David Caldwell Deputy Reeve Thelma Halfacre Reeve Robert E. Drury yea yea yea Carried. Motion No. 5 Moved by Halfacre, seconded by Caldwell Be it resolved that the Report fran Arena Manager, Parks Superintendent, Dwight Taylor with regards to the P .A. System for the Oro Ccmnunity Arena be received, and further, that a sum of $4,500.00 be placed in the 1987 Parks & Recreation Budget, under Arena Capital Expenditures to be discussed at the March l7, 1987 Budget Meeting. Carried. Motion No. 6 Moved by Burton, seconded by Swerdon Be it resolved that the Memo concerning the Guthrie Hall and the recent Inspection done by Mr. Roy K. Hastings fran Dwight Taylor, Arena Manager, Parks Superintendent be received. Carried. Motion No. 7 Moved by Halfacre, seconded by Caldwell Be it resolved that the Confidential Memo fran the Chief Building Official, Jim Shellswell concerning a Property Complaint be received. Carried. Motion No. 8 Moved by Burton, seconded by Swerdon Be it resolved that the Resignation fran Mr. & Mrs. D. Csekey fran the Jarratt Hall Board be received with regret. Carried. Motion No. 9 Moved by Burton, seconded by Swerdon Be it resolved that the Township of Oro has no objection to the sale of alcoholic beverages by the Oro District Lions Club in regards to their S1.1Il:Irer Fest to be held at the Oro Conrnunity Centre on Saturday, June 27, 1987. Carried~ Motion No. 10 Moved by Caldwell, seconded by Swerdon Be it resolved that the Administrator/Clerk write and confirm that Council acknowledge the Oro Figure Skating Club's Letter of March 12, 1987, and advise that every effort was made to ensure the Sound System was working properly and sincerely regret that it failed for a short period of titre, and apologize for the inconvenience, however, we feel we 'WOuld set a precedent by reducing the Fee for one User Group in a situation such as this. Carried. Motion No. 11 Moved by Halfacre, seconded by Caldwell Be it resolved that the Administrator/Clerk correspond with the Township David S. White inquiring whether or not the Letter of Credit still held by the Township with regards to the Quadrant Subdivision can be used for the Repair of the Water System. Carried. No. 12 by SWerdon, seconded by Burton Be it resolved that the Administrator/Clerk and Roads Superintendent be allowed to attend the Construction Law Seminar to be held Friday, May 8, 1987. Carried. Ii :i IlMotion No. 13 I: ii l/Moved by Caldwell, seconded by Halfacre Ii II liBe it resolved that the Administrator/Clerk apply for an Experience '87 Student Ilunder the Ministry of Citizenship & CUlture programne 0701, the purpose of the I!prograrrme 'WOuld be to investigate the Township of Oro's Use of the Barrie and IIOrillia Libraries. Carried. Ii II IIMotion No. 14 ]1 1! IIMoved by Caldwell, seconded by Halfacre I: IIBe it resol,;ed that the Corporation of the. T<;""ll1ship of Oro will not grant. a One IIYear extenslon for Bay Farm Developments L1.ITU.ted, and further, any expanslon of IILots 'WOuld have to resubmitted to the Planning Advisory Carmittee for Ilconsideration. Carried. II . IIMotlon No. 15 Ii IIMoved by Burton, seconded by Swerdon Ii IIBe it resolved that the Corporation of the Township of Oro directs its' IIAdministrator/Clerk not to continue to pursue the Establishrrent of an Anti- I :Whistling By-law for the Hamlet of Shanty Bay, enlight of the recent Ilreceived fran the Regional Engineer of C.N. Carried. II IIMotion No. 16 II !tMoved by Caldwell, seconded by Halfacre Ii IIBe it resolved that the following correspondence be received and filed: I: Ii r. (d) II 17. 11 \1 Ii II Ii ii I' Ii Ii - 4 - Holly Spacek, Township Planner re: Subdivision Naming of Streets in Lake'WOod Ministry of the Environment re: Disposal of Tree Sturrq;>s Small Craft Harbours Branch re: Managerrent Lease and Applicable Fees David S. White, Township Solicitor re: Confidential Letter re: Colborne Street (e) Ministry of Natural Resources Letter to York Sand & Gravel Limited re: Licensed Pit East 1/2 Lot 11, Concession 7 (f) Ontario Humane Society, Barrie Branch re: . February Report 1987 (h) Ron Robinson, of Ainley & Associates Limited Letter to Mr. G. Burnham re: Sugarbush Water System (i) David S. White, Township Solicitor re: Confidential Letter to Mr. & Mrs. Derek Barrnett W.M. Salter & Associates Inc. Letter to John Werenich re: Soil Tests Ministry of Citizenship & CUlture re: Experience '87 prograrrme Ministry of Municipal Affairs re: Local Government Week Superior Precast re: Seminar on Lake Front Erosion, March 25, 1987 N.V.C.A. re: 1987 Requisition, plus Minutes of Fall Authority Meeting County of Simcoe, Recreation and CUltural Services, Minutes of Meeting and Report No. 5 (r) Ministry of Natural Resources to York Sand & Gravel Limited re: Fencing (s) Ministry of Natural Resources to Allan G. Cook Limited re: Fencing (u) Pat Pollock re: C.O.R.A. Ratepayers Meeting March 10, 1987 (w) Ministry of Consumer & Ca:rmercial Relations re: Nevada Ticket License Carried. I. 17 I Motlon No. I I Moved by Burton, seconded by SWerdon I Be it resolved that the Corporation of the Township of Oro has no objection to 1 I the construction of a Tower on the South East Corner of Lot 6, Concession 5, Township of Oro, providing the Township Planner is in agreement, and further, the Township have access to place their Communications System on the Tower at no cost to the Township. Carried. (b) ( c) ( d) (1 ) (m) (n) ( 0) (p) (q) Motion No. 18 Moved by Caldwell, seconded by Halfacre ,I Be it resolved that the Minutes of the Oro History committee held Wednesday, ~ " '4 " "'1, - 5 - Motion No. 19 Moved by Swerdon, seconded by Burton Be it resolved that the Minutes of the Carmunity Centres, Parks & Recreation Carmittee Meeting held Thursday, February 19, 1987 be adopted as printed and circulated. Carried. Motion No. 20 Moved by Halfacre, seconded by Caldwell Be it resolved that the Minutes of the Oro Planning Advisory Carmittee Meeting held Thursday, February 26, 1987 be adopted as printed and circulated. Carried. Motion No. 21 Moved by Swerdon, seconded by Burton Be it resolved that the Minutes of the Carmittee of Adjustrrent Meeting held Tuesday, February 17, 1987 be received as printed and circulated. Carried. Motion No. 22 Moved by Caldwell, seconded by Halfacre Be it resolved that Report No. 87-3 of the Carmittee of the Whole Meeting held Monday, March 9, 1987 be adopted as printed and circulated. Carried. Motion No. 23 Moved by Halfacre, seconded by Caldwell Be it resolved that we arrend Resolution No. 22 to exclude Recarmendation No. II from Report No. 87-3 being the Carmittee of the Whole Meeting held Monday, March 9, 1987 to allow for an Amendment to the above noted RecCX1:lrendation. Carried. Motion No. 24 Moved by Swerdon, seconded by Burton Be it resolved that the Council of the Corporation of the Townshp of Oro except Draft No. 4 of Addendum No. 2 to the Subdivision Agreerrent: Windfield Country Estates, Township of Oro, provided that the Estimated Cost of the Construction of the Roadway be approved by the Township Engineer, and further, that the Proposed Maintenance Cost of the Roadway also be approved by the Township Engineer, and that the 25 Annual Payments for such; incorporate an inflationary increase in the formula, and that all costs incurred by the Township for past Addendums including Township Engineer, Legal and other Expenses be paid by the Developers of the Proposed Windfield Country Estates subject to the Township Treasurer approving the inflationary cost formula for Maintenance and providing that at least seven (7) Hanes are constructed in this Subdivision prior to December 31, 1987, and further, that this Agreerrent is signed within 60 days. Recorded vote requested by Councillor David Caldwell: Councillor David Burton Councillor Robert Swerdon Councillor David Caldwell Deputy Reeve Thelma Halfacre Reeve Robert E. Drury yea yea yea yea yea Carried. Motion No. 25 Moved by Halfacre, seconded by Caldwell Be it resolved that the Corporation of the Township of Oro will conduct it's Annual Road Tour on Monday, April 6, 1987, leaving from the Roads Garage @ 8:30 a.m., the Tour will include all Members of Council, the Administrator/Clerk, Roads Superintendent, and the Township Planner. Carried. - 6 - Motion No. 26 Moved by Burton, seconded by Swerdon I J I I I I I Ii J II :; " II II I I) II 11 II I I I I I I I I I Be it resolved that Council suspend Rule 7 of By-law No. 86-25 to allow the Meeting to proceed past the ll: 00 p.m. adjournment hour. Carried. Motion No. 27 Moved by Burton, seconded by Swerdon Be it resolved that an additional $1,500.00 be placed in the 1987 Budget for the Oro History Carmittee to be used for any extra Expenditures that may arise for the printing for the Story of Oro. Deferred to the Budget Meeting, Tuesday, March 17, 1987. Carried. Motion No. 28 Moved by Swerdon, seconded by Burton Be i t resolved that $500.00 be placed in the Oro History Carmi ttee Budget for 1987 for the general use of the Carmittee. Deferred to the Budget Meeting, Tuesday, March 17, 1987. Carried. Motion No. 29 Moved by Halfacre, seconded by Caldwell I II II II II II II II II II II Ii II II il I, II d . 11 :1 II it II II II II I! II II Ii II II II II 11 Be it resolved that the Quotation from Dyrrent-Stubley Printers Limited to set all-type, prepare film and approximately 150 half tones from prints supplied by the Township of Oro History Carmittee, which are to be folded, collated, perfect bound, trirnned, and packed in cartons for an amount of $4.37 per copy as per Quotation dated February 24, 1987 I and according to confirmation for 2,500 copies on March 13, 1987, to an amount of $12,175.00, plus $370.00 for plastic laminated cover to a total of $12,545.00 be deferred to the Budget Meeting, Tuesday", March 17, 1987. Carried. Motion No. 30 Moved by Caldwell, seconded by Halfacre Be it resolved that the Administrator/Clerk be authorized to extend Miss Lynne Mawdsley's errq;>loyment for an additional two weeks, in order to allow her to type the "Story of Oro", and further, her salary for these t'WO weeks be included in the Oro History Conrnittee Budget. Carried. Motion No. 31 Moved by Burton, seconded by SWerdon . Be it resolved that the Arena Manager, Parks Superintendent, Dwight Taylor be allowed to attend the Ontario Arena Association General Meeting to be held in Barrie on March 18, 1987. Carried. Motion No. 32 Moved by Caldwell, seconded by Halfacre Be it resolved that the Arena Manager, Parks Superintendent, Dwight Taylor be allowed to attend the Simcoe County Recreation Association Seminar on 1987 Grants fran the Ministry of Tourism & Recreation to be held March 3, 1987 in Penetanguishene. Carried. Motion No. 33 Moved by Caldwell, seconded by Swerdon j, d II .1 II II II II i! ij i) Be it resolved that the Arena Manager, Parks Superintendent, Dwight Taylor be authorized to hire James P. Pelletier to repair and reconstruct the Sound System at the Oro Arena, and further the Parts purchased from Radio Shack, and this work is to be carried out at the lowest possible price. Councillor Robert Swerdon declared a Conflict of Interest. Carried. I' II Ii Ii II - 7 - II I; II I! II !rotion No. 34 !1 I ~ved by Swerdon, seconded by Burton Ii d IIBe it resolved that the Recarmendation of the Planning Advisory Carmittee not to Ilapprove the Proposed Rezoning Application of Mr. Gord Lavery to rezone the West Ilpart of Lot 21, Concession 6, fran the present Zoning of Residential (RG) to I Gel neral Carmercial (Cl), due to the fact that it does not rreet the criteria Icontained in the Township's Zoning By-law be accepted. Carried. I~tion No. 35 II IMoved by Caldwell, seconded by Halfacre II !b it resolved that a By-law to Purchase Part of the East 1/2 of Lot 21, I~ncession 7 be introduced and read a first and second titre and numbered 87-22. I parried. Ifrtat By-law No. 87-22 be read a third titre, and finally passed, be engrossed by Ire Clerk, signed and sealed by the Reeve. Carried. I . I otlon No. 36 I [ I ved by Swerdon, seconded by Burton Ii ' II liBe it resolved that a By-law to Provide for the Sale of the West Part of Lot 37, IEonc~ssion 1 be introduced and read a first and second titre and numbered 87-23. lir1ed. ~at By-law No. 87-23 be read a third titre, and finally passed, be engrossed by jthe Clerk, signed and sealed by the Reeve. Carried. II II I tion No. 37 ! I ved by Halfacre, seconded by Caldwell I it resolved that a By-law to Deem a Registered Plan Not to Be Registered be I introduced and read a first and second titre, and numbered 87-24. Carried. I I, bat By-law No. 87-24 be read a third titre, and finally passed, be engrossed by re Clerk, signed and sealed by the Reeve. Carried. Irotion No. 38 II lroved by Burton, seconded by Swerdon II 1J3e it resolved that we do now ajourn into Carmittee of the Whole @ II :20 p.m. Farried. I otion No. 39 ved by Burton, seconded by Swerdon !be it resolved that we do now rise and report fran Conrnittee of the Whole @ 1~1:35 p.m. Carried. I[ I~tion No. 40 I~oved by Halfacre, seconded by Caldwell Is it resolved that the Offer to Purchase fran Mr. Rob Hewitt, Lot ll, Registered I lan 1501, Part Lot 1, Concession 14 in the amount of $12,000.00 be adopted, I and further, that the Reeve and the Administrator/Clerk be authorized to sign I~e above mentioned Offer to Purchase subject to the Township Solicitor's I ~proval. Irarried. II I~otion No. 41 II I~oved by Burton, seconded by SWerdon '\ I~ it resolved that a By-law to Confirm the Proceedings of the Meeting of Council I~eld on March 16, 1987 be introduced and read a first and second titre and lhumbered 87-25. Carried. !j l~a,~, BY:,~a~, No.., 87-~5 ~ rea~ ~ ,~hi~d time, and"" fin~l~y ~assed, be engrossed II :1 II I! II Ii Ii II II 1\ it II 1\ II II II il I,I II Ii \\ II iJ \1 II II Ii . II I' II II II II II II II it \1 Ii II it II I! I I Motion No. 42 Moved by Burton, seconded by Swerdon - 8 - Be it resolved that we do now adjourn @ II :37 p.m. Carried. @ -, ~~ LA~/ ~eve Robert E. iUry _,__,- I il II II Ii \I Ii II II II II II I' 'ii II II \j 1,1 II II II II Ii \j il II II d . II II II \j II \1 Ii II II \f I, II II 'I \1 11 \1 Ii II II II II I! ;i !I II II Ii \ " :1 I II ,\ I A:J1'/:!/~( Administrator/Clerk Robert W. Small