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03 23 1987 COW Minutes THE CORPORATlOO OF THE 'I'CWNSHlP OF ORO CCJv1MITTEE OF THE WHOLE MEETING REPORT NO. 87-4, MONDAY, MARCH 23, 1987 @ 9:00 A.M. The following Members of Council were present: Reeve Robert E. Drury Deputy Reeve Thelma Halfacre Councillor David Burton Councillor David Caldwell Councillor Robert Swerdon Mr. Merv Walt, Mr. Roy K. Hastings, Mr. Vern Hawkins, Mr. John Q'Kurily, Mr. Steven Cook, Mr. Ken Crawford, Mrs. Jackie Duffy, Mrs. Pat Noble, Mr. Jim Rice, Mr. & Mrs. H. Caldwell, Mr. David S. White, Mr. Frank Gelling, Mr. John Vautour, Mr. Gord Collison, Mr. Gord Lavery, Mr. H. Harrrn, Mr. D ~ Service, and Mr. J. McFadzen. Also present were: Reeve Robert E. Drury chaired the Meeting. 1. Disclosure and Declaration of Conflict of Interest - ( a) Councillor David Caldwell declared a Conflict of Interest in relation to the Deputation frcm Canada Post; the nature of his Conflict was that he would have a financial interest resulting from the fact that he rents a portion of his Business to Canada Post. Councillor David Caldwell left the Council Chambers during discussion and did not discuss or vote on the Recommendation concerning the above noted Deputation. 2. Deputations ( a) 9:00 A.M. (b) 10:10 A.M. ( c) 2:00 P.M. ( d) 4:07 P.M. ( e) 4:30 P.M. Mr. Merv Walt, Mr. Roy K. Hastings and Mr. Vern Hawkins spoke to Council on the possibility of further Engineering Reports be undertaken which would be used to supply further information on the present Structural Condition of the Guthrie Hall, which could then be relayed to the Public at a possible future Public Meeting. Mr. John O'Kurily, Mr. Steven Cook, and Mr. Ken Crawford, the Hawkestone Police Village Trustees spoke to Council wi th regards to the Care Control and Management of the Hawkestone Community Hall. NCJI'E: with the permission of the Ccmnittee, the Hawkestone Park and its' Maintenance was also discussed at this time. Mr. David S. White, Township Solicitor spoke to Council with regards to Property Matters, this discussion was held In-Camera. Mr. Frank Gelling, Mr. John Vautour, and Mr. Gord Collison, representing Canada Post discussed a Property Matter with the Ccmnittee In-Camera. Mr. Ron Watkin, of Ainley & Associates Limited spoke to the Cœmittee with regards to a Potential Industrial Study being carried out on behalf of the Municipality. 3. Finance, Administration and Fire The following correspondence and items for discussion were presented: ( a) (b) ( c) ( d) ( e) Ministry of the Solicitor General re: 1987 JEPP Application W.M. Salter, Architect re: Client/Architect Contract David S. White, TCMnShip Solicitor re: Colborne Street (Confidential) Ministry of Municipal Affairs re: O.M.T.P. Student Application for Loan, Mr. Ernie Cumming re: Tile Drainage Act - 2 - ( f) ( g) (h) Application for Loan, Mr. Carl Currming re: Tile Drainage Act David S. White, Township Solicitor re: Old Highway # 11 Ministry of Municipal Affairs re: Bill 58 An Act to Amend the Time Act 4. Public Works The following correspondence and items for discussion were presented: ( a) (b) (c) ( d) ( e) Dangerous Good and Hazardous Waste Management Seminar (f) ( g) Haztech Canada re: May 12 - 14, 1987 Mobile Iron & Metal re: Scrap Metal frcm the Land Fill Site D.S. Christie, Solicitor re: Pits & Quarries Licenses G. Burnham, P. Eng., re: Sugarbush Water Supply System Ministry of the Environment re: Water Works Approvals - Expansion Sugarbush Developments Ministry of Transportation & Cœmunications re: Intersection of the King' Highway #93 and County Road No. 22 Township of Flos re: Resolution with regards to Installation of Traffic Signals at Highway #93 and County Road No. 22 Ontario Energy Board re: Review of Gas System Expansion - Board File No. E.B.0.134 Ministry of Municipal Affairs re: Act (h) (i) Bill 208 An Act to Amend the Planning 5. Planning and Development The following correspondence and items for discussion were presented: ( a) (b) ( c) ( d) David S. White, Township Solicitor re: Windfields Subdivision David S. White, TCMnShip Solicitor re: B.A.F.M.A. G & L Machine & Welding re: Industrial Purchase (Confidential) Ontario Municipal Board re: Section 44 (1) of The Planning Act, 1983 6. Community Services The following correspondence and items for discussion were presented: ( a) (b) (c) ( d) ( e) Mrs. Lynda Crawford re: Liquor Permit for the Use of the Old Town Hall Allan McLean, M.P.P. re: Guthrie Community Hall Orillia Public Library re: Agenda for March 18, 1987, Minutes of February 18,1987 Knights of Columbus re: Special Occasion Permit for B.A.F .M.A. Orillia Public Library re: Library Contract Services *Committee of the Whole recessed @ 12 Noon for Lunch. *Committee of the Whole reconvened @ 1:00 p.m. to continue with their Agenda. 7. New Business ( a) The Administrator/Clerk tcx:>k direction that in future when Consultants or other Items cane before the Committee or Council, to provide the authorizing Resolution for the Item or Consultants Report. Motion No. I Moved by Burton, seconded by Swerdon It is recommended that the Tile Drainage Application in the amount of $5,400.00 frcm Mr. Ernie Currming, the assessed OWner of East Part of Lots 14 & 15, Concession 5, Assessment Roll #: 4346000-002-320-00; of the Township of Oro be accepted, subject to any provisions, guidelines, or restrictions, or dates established by the Ministry of Agriculture & Food for the 1987-88 Tile Drainage year. Carried. Motion No.2 Moved by Halfacre, seconded by Caldwell It is recommended that the Tile Drainage Application in the amount of $4,400.00 frcm Mr. Carl L. Currming, the assessed OWner of East Part of Lot 19, Part West Half of Lot 20, Concession 5, Assessment Roll #: 4346000-002-33l-00' of the Township of Oro be accepted, subject to any provisions, guidelines, ;r restrictions, or dates established by the Ministry of Agriculture & Food for the 1987-88 Tile Drainage year. Carried. - 3 - Motion No.3 Moved by Burton, seconded by Swerdon It is recarmended that the Corporation of the Township of Oro endorse the Resolution from the TCMnship of Flos concerning conducting an assessment of Traffic Movement at the Intersection of Provincial Highway No. 93 and County Road No. 22 in the County of Simcoe. Carried. Motion No.4 Moved by Burton, seconded by Swerdon It is recarmended that the correspondence frcm Mobile Iron & Metal with regards to the Proposal to collect Scrap Metal frcm the Township Land Fill Site be referred to the Land Fill Site Superintendent, Jim Clayden for a report back to CounciL Carried. Motion No.5 Moved by Halfacre, seconded by Caldwell It is recarmended that the Administrator/Clerk and all Members of Council meet wi th Mr. & Mrs. Harnnond to review the Proposed Buffering of their Property, in conjunction with the recent discussion of the Ontario Municipal Board with regards to the Barrie Autcmotive Flea Market Site Plan; the date for this Meeting shall be Thursday, March 26, 1987 @ 8:30 a.m. Carried. Motion No.6 Moved by Halfacre, seconded by Caldwell It is recarmended that the Administrator/Clerk advise the Ontario Energy Board that a Representative of the Township of Oro will be in attendance at the Technical Conference to be held on Monday, April 6, 1987. Carried. Motion No.7 Moved by Burton, seconded by Swerdon It is recommended that the Corporation of the Township of Oro has no objection to the Oro Station Play School applying for a Liquor License to hold a Dance at the Oro Town Hall on April 25, 1987. Carried. Motion No.8 Moved by Caldwell, seconded by Halfacre It is reC'.armended that the Corporation of the Township of Oro has no objection to the Knights of Columbus applying for a Special Occasion Permit to operate a Beer Garaen at the Annual Barrie Autcmoti ve Flea Market to be held June 4, 5, 6, and 7, 1987 on Lot 21, Concession 8 in the Township of Oro, providing the necessary By-laws and Site Plan are in place. Carried. Motion No.9 Moved by Caldwell, seconded by Burton It is recarmended that Carmittee of the Whole renew the Contract with the Orillia Public Library Board on the terms they offered for the year 1987. Recorded vote requested by Councillor David Caldwell: Reeve Robert E. Drury Deputy Reeve Thelma Halfacre Councillor David Caldwell Councillor David Burton Councillor Robert SWerdon yea nay yea yea nay Carried. - 4 - Motion No. 10 Moved by Burton, seconded by Swerdon It is recommended that the following correspondence be received and filed: 3. (a) (b) ( d) (h) 4. (a) ( c) ( d) (e) (i) 5. 6. Ministry of the Solicitor General re: 1987 JEPP Application W.M. Salter, Architect re: Client/Architect Contract Ministry of Municipal Affairs re: O.M.T.P. Student Ministry of Municipal Affairs re: Bill 58 An Act to Amend the Time Act Haztech Canada re: Dangerous Good and Hazardous Waste Management Seminar May l2 - l4, 1987 D.S. Christie, Solicitor re: Pits & Quarries License G. Burnham, P. Eng., re: Sugarbush Water Supply System Ministry of the Environment re: Water Works Approvals - Expansion Sugarbush Developments Ministry of Municipal Affairs re: Bill 208 An Act to Amend the Planning Act ( c) ( d) G & L Machine & Welding re: Ontario Municipal Board re: Industrial Purchase (Confidential) Section 44 (1) of The Planning Act, 1983 (b) Allan McLean, M.P.P. re: Guthrie Community Hall (c) Orillia Public Library re: Agenda for March 18, 1987, Minutes of February 18, 1987 Carried. Motion No. 11 Moved by Burton, seconded by Swerdon It is recommended that Carmittee of the Whole adjourn In-Camera with Township Solici tor, David S. White, Mr. Gord Lavery, [vie. H. Harrm, Mr. D. Service, and Mr. Ron Watkin, of Ainley & Associates Lirnited@ 2:00 p.m. Carried. NOI'E FOR MOI'IOO NO. 12: Deputy Reeve Thelma Halfacre declined to accept the Chair, and requested that Councillor David Caldwell assume the Chair, during the absence of the Reeve. Motion No. l2 Moved by Burton, seconded by Swerdon It is recommended that Committee of the Whole rise and report from In-Camera @ 4:05 p.m. Carried. NOI'E FOR MOI'IOO NO. 13: , I II II II II II II , II Deputy Reeve Thelma Halfacre did assume the Chair @ 4: 00 p.m., due to the fact that Councillor David Caldwell declared a Conflict of Interest concerning Deputation No. (b), and further, occupied the Chair until the Reeve returned @ 4:07 p.m. Motion No. 13 Moved by Burton, seconded by Swerdon It is recommended that Committee of the Whole adjourn In-Camera @ 4:07 p.m. wi th Mr. Frank Gelling, Mr. John Vautour, Mr. Gord Collison, Mr. Ron Watkin, of Ainley & Associates Lirni ted, and Mr. David S. White, Township Solicitor. Councillor David Caldwell declared a Conflict of Interest and left the Council Chambers. Carried. Motion No. 14 It is recommended that Committee of the Whole rise and report from In-Camera @ 4:30 p.m. Carried. II II 'i 'I 'I - 5 - II I 'I Ii II II Ii II II I Motion No. l5 Moved by Swerdon, seconded by Burton Motion No. 17 II It is recommended that we suspend By-law No. 86-25 Section 21 (d) to allCM the il Meeting to proceed past the 4:00 p.m. adjournment hour. Carried. II II II II ,I It is recommended that the Corporation of the TCMnShip of Oro advise the TCMnSh~P Solicitor, David S. White to include the Conditions outlined in Motion No. 24 II of the Meeting held Monday, March l6, 1987 into Addendum No.2 and further, Ii when these Conditions have been included in the above noted Addendum, that they illl be forwarded to Mr. Doug Skelton for review and signature, and further, the I Solicitor review the original Subdivisions and secure an Engineering Report. II Car . d [I rle . II II II II II II II II II II II Ii II II II II II draft Agreements of II Sales to H. Harnn & G & L I , I I I I I Motion No. 16 Moved by Caldwell, seconded by Swerdon Moved by Swerdon, seconded by Burton It is recommended that the Township accept Rob Hewitt's Offer for Lot 11, Plan 1501, subject to a 48 hours escape clause allowing the TCMnShip to continue to Offer the Property for sale. Carried. Motion No. 18 Moved by Burton, seconded by Swerdon It is recommended that the TCMnship Solicitor prepare Purchase and Sale for the Purchase frcm Anj ay and the Machine & Welding. Carried. Motion No. 19 Moved by Caldwell, seconded by Halfacre It is recommended that Committee of the Whole direct David S. White, Township Solicitor to write the Province of Ontario to clarify the problem re: Properties Abutting on the Old Highway #1l, Road Allowance now Line 11 between I Highway #11 and the 15/16 Side Road. Carried. I Motion No. 20 Moved by Halfacre, seconded by Burton It is recommended that Council not consider supplying Rental Space for a Post Office in the New Municipal Building. Recorded vote requested by Councillor David Burton: Councillor David Burton Reeve Robert E. Drury Councillor Robert SWerdon Deputy Reeve Thelma Halfacre yea yea nay yea Carried. Councillor David Caldwell declared a Conflict of Interest. Motion No. 21 Moved by Burton, seconded by Swerdon It is recommended that we do now adjourn @ 5 :IS p.m. Carried. #~ (rLb~ eve Robert E. Drury _..../ ~~1 t/~ Adffiinistrator/Clerk Robert W. Small