04 27 1987 COW Minutes
THE CORPORATICN OF THE 'I'CWNSHIP OF ORO
CCM1ITTEE OF THE WHOLE MEETING
REPORT NO. 87-6, MCNDAY, APRIL 27, 1987 @ 9: 00 A.M.
The following Members of Council were present:
Reeve Robert E. Drury
Deputy Reeve Thelma Halfacre
Councillor David Caldwell
Councillor Robert Swerden
Councillor David Burton
Also present were:
Mr. Henry Sander, Mr. Brent Duffy, Mr. John Besse,
Mr. Harry C<x>per, Mr. Doug Skelton, Mr. Ron
Robinson, Mr. & Mrs. Robert Lord, Mr. & Mrs. E.
Reynolds, Mr. & Mrs. W.R. Boaner, Mr. Ralph
SWainson, Mr. Norman A. Campbell, Mrs. Norah Mould,
Mr. Donald McArthur, Mrs. Judy Catania, Mr. M.R.
Traux, Mr. Fred Haughton.
Reeve Robert E. Drury chaired the meeting.
1.
Disclosure and Declaration of Conflict of Interest - none declared
2.
Deputations:
( a)
Mr. Brent Duffy of Greer, Fleming & Rolland,
reviewed the 1986 Financial Statements with
the Carmi t tee .
9:00 a.m.
(b) 10:00 a.m.
Mr. Harry Cooper and Mr. Doug Skelton of
Skelton, Brt.1ITMell & Associates as well as
the Township Engineer Mr. Ron Robinson of
Ainley & Associates spoke to the Committee
regarding several matters concerning the
Audubon Subdivision Agreerœnt.
(c) 11:00 a.m.
Mr. Don McArthur representing the Oro Marigold
Senior Citizens Group spoke to the Committee
concerning possible financial support for
a meeting place for the Senior Citizens Club.
(d) 11:30 a.m.
Mr. Charles Grant of Ainley & Associates spoke
to the Committee on the status of his report
wi th regards to the Guthrie Hall.
(e)
Mr. M.R. Truax, Garbage Contractor, spoke to
the Committee regarding the change of garbage
routes in the Township as well as the spring
garbage pick-up dates.
1:15 p.m.
(f)
Mr. Edwin Norman Merkur, Solicitor, spoke to
the Carmittee with regards to the Township
Road Allowance lands adjacent to Lot 1, Plan
51M-191 Black Forest Lane, concerning levelling
of his land as well as part of the adj acent
Township Road Allowance.
2:20 p.m.
3.
Finance, Administration & Fire
The following correspondence and items for discussion were presented:
( a)
(b)
(c)
( d)
(e)
( f)
( g)
(h)
(i)
Federation of Canadian Municipalities re: 50th Aniversary Conference
Confidential Letter fran Mr. R. Gilroy re: property
W.M. Salter & Assoc. Confidential Letter re: new municipal building
W.M. Salter & Assoc. re: new municipal building
Mulvey and Banani to W.M. Salter re: hydro transformer - Municipal
County of Simcoe re: City of Barrie Mobile Command Centre
Rural Dignity of Canada re: rural mail
Hawkestone Police Village Trustees re: levy reduction
Hawkestone Police Village Trustees re: 1987 General & Roads Budget
Note:
- 2 -
(j)
(k)
(1)
Consumers Gas re: breakfast meeting, April 28, 1987
A.M.C.T. re: spring meeting, Thursday, May 7, 1987
Robert W. Small, Administrator/Clerk re: confidential report on
the position of Animal Control/By-law Enforcement Officer
4.
Public Works
The following correspondence and items for discussion were presented:
( a)
(b)
(c)
( d)
(e)
( f)
(g)
(h)
(i)
(j )
Ecologistics Ltd. re: lCG Utilities Ltd. - Prices Corners & Horseshoe
Mr. & Mrs. A.W. Cowe re: garbage canplaint
Mr. P. Crichton re: garbage canplaint
Mr. M. R . Truax re: dogs running lcx:>se
Mr. Russell Chew re: connection to Shelswell water system
Letter frcm Simcoeside Ratepayers Assoc. referred frcm April 2l/87
Council Meeting
Letter frcm Denise Gardner re: invoice frcm Roads Dept. referred frcm
April 21/87 Council Meeting
James Langman re: assuming road on Plan M-205 (petherwin Place)
Fred Haughton Report re: Simcoeside Ratepayers concerns & G. Faulkner
M.R. Truax re: special garbage pick-up
5.
Planning and Development
The following correspondence and items for discussion were presented:
( a)
Ministry of Agriculture & Food re: appeal to O.M.B. with regards to
Consent BlO/87.
Paul Kitchen re: names of streets for the Lakewcx:>d Subdivision
Ministry of Housing re: 1986 Assisted Housing Survey
Edwin Norman Merkur re: Lot l, Plan M-19l, Black Forest Lane and
adj acent road allowance lands.
(b)
(c)
( d)
6.
Community Services
The following correspondence and items for discussion were presented:
(a)
(b)
( c)
(d)
(e)
( f)
( g)
(h)
Guthrie Public Schcx:>l re: use of the Guthrie Arena for a graduation dinner
Village of Creernore re: Simcoe County mixed three pitch softball
Hawkestone Police Village Trustees re: care, control & management
of Hawkestone Hall
Hawkestone Police Village Trustees re: grass cutting Hawkestone Park
Orillia Public Library Board - minutes March 18/87 plus Agenda April 15/87
Dwight Taylor, Arena Manager/parks Supt. re: quotations for a leased
vehicle for the Arena Manager and Parks Superintendent
M.R. Truax re: map indicating changes in garbage pick-ups
Mrs. Nora Mould re: financial assistance
7.
New Business
( a)
The Administrator/Clerk took direction to acknowledge the letter
frcm the Oro Marigold Senior Citizens Club and further he is to
advise the Club that Council would be willing to consider a
request for a grant in 1988, providing their request was submitted
prior to the end of 1987.
(b)
The Administrator/Clerk took direction to check with the Road
Superintendent concerning a culvert located on the lOth Concession
between the Ridge Road and the Lake.
Carmittee of the Whole Meeting was recessed at 12:10 p.m. for
lunch. The Carmittee of the Whole reconvened at 1:15 p.m. to
continue with their Agenda.
Councillor Burton arrived at the meeting at 1:20 p.m.
Committee of the Whole Meeting was adjourned at 2:35 p.m. in
order to hold a Special Council Meeting.
The Carmittee of the Whole Meeting reconvened at 3:21 p.m. in
order to continue with the Agenda.
- 3 -
Motion No. 1
Moved by Halfacre, seconded by Caldwell
It is recommended that the Financial Statements for the year 1986
presented by Brent Duffy of Greer, Fleming, & Rolland be received.
Carried.
Motion No.2
Moved by Halfacre, seconded by Swerdon
It is recommended that the tender fran N. Morley Campbell for the wood
lot located on Lot 36, Concession 1 be received and accepted in the
amount of $1,800.00. Carried.
Motion No.3
Moved by SWerdon, seconded by Caldwell
It is recommended that the Treasurer and Administrator/Clerk be permitted
to attend the Spring Meeting of the Association of Municipal Clerks
and Treasurers to be held Thursday, May 7, 1987. Carried.
Motion No.4
Moved by Halfacre, seconded by Caldwell
It is recommended that the correspondence frcm ICG Utilities with regards
to a gas line frcm Horseshoe Valley to Prices Corners be referred to
the Road Superintendent for a report back to Council and further we
recommend that if ICG Utili ties proceeds to construct a pipeline that
it be constructed on the Oro side of County Road No. 22. Carried.
Motion No.5
Moved by Caldwell, seconded by Halfacre
It is recommended that the correspondence frcm Russell Chew be referred
to the Water Works Superintendent Jim Shellswell for a report back to
Council. Carried.
Motion No.6
Moved by Halfacre, seconded by Swerdon
It is recommended that correspondence frcm James R. Langman concerning
the two year maintenance period for a road named Petherwin Place on
Plan M-205 be received and referred to the Road Superintendent for a
report back to Council. Carried.
Motion No.7
Moved by Caldwell, seconded by Halfacre
It is recommended that correspondence frcm Paul Kitchen concerning the
naming of streets for Lakewood Subdivision be received and further, that
the road running frcm the 13th Concession and ending in a cul-de-sac
is to be called Lakewood Court; the road running frcm Lakewood Court
north to the 20/21st Side Road be named f'orestwood L.ane. Carried.
Motion No.8
Moved by SWerden, seconded by Caldwell
It is recommended that the request fran Mr. E. Gray, Principal, Guthrie
Public School, concerning waiving of the $146.00 rental fee for the
Guthrie Arena to be used for a graduation dinner on June 18th be waived
providing that Township Community Groups be permitted use of the school
gymnasium at no cost when not in use by the schcx:>l. Carried.
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Motion No.9
Moved by Halfacre, seocnded by Caldwell
It is recomme
re: (l) Lot 1
allowance lan
proceed with
the Township
Road Superint
nded that the correspondence frcm Mr. Edwin Norman Merkur
, Plan 5lM-l9l Black Forest Lane and (2) adjacent road
ds; be received and further Mr. Merkur be allowed to
the work outlined in the above noted correspondence on
Road Allowance subject to supervision of the Township
endent. Carried.
Motion No. 10
Moved by Swerdon, seconded by Burton
It is recommended that Committee now adjourn @ 2:35 p.m. in order to hold
a Special Council Meeting. Carried.
Motion No. 11
Moved by Swerdon, seconded by Burton
It is recommended that the Committee now reconvene @ 3:2l p.m.
Carried.
Motion No. 12
Moved by Burton, seconded by Swerdon
It is recommended that the correspondence frcm the Village of Creernore
concerning the Simcoe County Mixed Three-Pitch Softball Tournament and
dance to be held August 13, 1987 be received and further Councillor
Burton organize a team. Carried.
Motion No. 13
Moved by Cladwell, seconded by Halfacre
It is recommended that letter frcm the Hawkestone Police Village Trustees
concerning the care, control and management of the Hawkestone Hall be
received and further that the disposition of their request not be made
until the Solicitor has responded to the Township's inquiry with regards
to the Ministry of Municipal Affairs letter frcm Mr. Ron Farrow. Carried.
Motion No. l4
Moved by Halfacre, seconded by Caldwell
It is recommended that the correspondence frcm the Hawkestone Police
Village Trustees concerning the grass cutting for the Hawkestone Park
be received and provided a request is made in the future prior to the
Township's budget being adopted, it will be considered by Council. Carried.
Motion No. 15
Moved by Swerdon, seconded by Burton
It is recommended that Carmittee adjourn In-Camera @ 3:40 p.m.
Carried.
.. .
No. 16
.. ~-= by Burton, seconded by Swerdon
It is recommended that the Carmittee adjourn frcm In-Camera @ 3 :47 p.m.
Carried.
.
No. 17
by SWerdon, seconded by Burton
It is recommended that the confidential report frcm the Administrator/Clerk
. W. Small with regards to the Animal Control/By-law Enforcement
iAç:ç:. be received and adopted. Carried.
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Motion No. 18
Moved by Swerden, seconded by Burton
It is recommended that Rule 21(d) of By-law No. 86-25 be suspended
to allow the Committee Meeting to continue past the 4:00 p.m.
adjournment hour. Carried.
Motion No. 19
Moved by Burton, seconded by Swerdon
It is recommended that the confidential correspondence frcm Mr. Robert
Gilroy be received and further the Administrator/Clerk advise
Mr. Gilroy the Township of Oro is not interested in purchasing the
property outlined in the above noted confidential correspondence.
Carried.
Motion No. 20
Moved by Halfacre, seconded by Caldwell
It is recommended that report frcm Dwight Taylor, Arena Manager
and Parks Superintendent be received and further the 1981 Dodge
Truck be repaired and is to be only used during the months the parks
are being maintained. Carried.
Motion No. 21
Moved by Caldwell, seconded by Halfacre
It is recommended that the following portion of Promenade Plan 626
have posts and proper signs installed to restrict traffic to
emergency vehicles only providing the Township Solicitor is in
agreement; frcm Blackman Blvd. to Beach Ave; Beach Ave to Myrtle Ave;
at the end of <:Men Road. Carried.
Motion No. 22
Moved by Halfacre, seconded by Caldwell
It is recommended that the Administrator/Clerk correspond with
Mr. P. Crichton and advise him that it is up to Mr. M.R. Truax,
Township Garbage Contractor, to determine if he has adequate
facilities to pick-up garbage on private roads in accordance with
the Township's Contract. Carried.
Motion No. 23
Moved by Halfacre, seconded by Caldwell
It is recommended that correspondence frcm Mr. & Mrs. A.W. Cowe be
received and further, Mr. M.R. Truax directed to contact Mr. CCMe
and review Mr. Cawe' s letter and further, the Administrator/Clerk
advise Mr. Cowe of the Township's policy regarding the collection
of garbage. Carried.
Motion No. 24
Moved by Caldwell, seconded by Halfacre
It is recommended that the suggested route changes made by M.R. Truax
be accepted and advertised in both the Barrie and Orillia newspapers
as well as the Township Newsletter, and further these changes will
take effect on Monday, June 1, 1987. Carried.
Motion No. 25
Moved by Halfacre, seconded by Caldwell
It is recommended that the quotation frcm Mr. M.R. Truax for a spring
pick -up at a cost of $700.00/day to be held on May 28th, 29th and
30th be accepted. Carried.
- 6 -
Motion No. 26
Moved by Burton, seconded by Swerdon
It is recommended that the report frcm the Road Superintendent concerning
the correspondence frcm the Simcoeside Ratepayers Association be
received and adopted. Carried.
Motion No. 27
Moved by Swerdon, seconded by Burton
It is recommended that the letter frcm Denise Gardner with regards to
the invoice of $42.08 charged to Lots 52, 55, 56 and 57, Plan 626
concerning the cost of removing earth frcm the above noted lots
by the Roads Department be received, and further be referred to the
Road Superintendent to determine if the earth was placed on the
above noted property by the Township. Carried.
Motion No. 28
Moved by Burton, seconded by SWerdon
It is recommended that the report frcm the Road Superintendent concerning
the correspondence frcm Shirley Partridge be received. Carried.
Motion No. 29
Moved by Swerdon, seconded by Burton
It is recommended that correspondence frcm Judy Catania, Chairperson
of the Simcoeside Ratepayers Association be received and further that
items 1 through 6 be dealt with in the follCMing manner:
(1)
(2)
(3)
(4 )
(5)
(6)
Lot 90 OWen & Green Gables - programmed for maintenance as scx:>n as possible;
Ditch,at Blackman & Lakeshore - clearing of brush to be done as
soon as possible;
Telephone poles on Prcmenade laying on ground to be removed;
Beach Avenue - to be replaced with a standard checkerboard sign;
Yield Sign - Dorothy & Campbell Ave. - to be replaced
lOth Line - repair of road section belCM Highway No. II is
programtEd for this year and remainder of road section will receive
normal maintenance as a "stop gap" improvement. Carried.
Motion No. 30
by Burton, seconded by Swerdon
It is recommended that the correspondence frcm the Ministry of Housing
the Township of Oro Assisted Housing Survey be received and
further Council endorses the study's targets of 1 - 7 family units and
6 - l2 senior citizen units; further the Administrator/Clerk forward
resolution to the Ministry of Housing. Carried.
No. 31
is recommended that the following correspondence be received and filed:
(a) Federation of Canadian Municipalities re: 50th Anniversary Conference
(d) W.M. Salter & Assoc. re: new municipal building
(e) Mulvey & Banani to W.M. Salter re: hydro transformer - municipal building
(f) County of Simcoe re: City of Barrie Mobile Command Centre
( g) Rural Dignity of Canada re: rural mail
(h) Hawkestone Police Village Trustees re: levy reduction
(i) Hawkestone Police Village Trustees re: 1987 General & Roads Budget
(d) Mr. M. R. Truax re: dogs running loose
(a) Ministry of Agriculture & Food re: appeal to O.M.B. with regards
to Consent BIO/87.
(e) Orillia Public Library Board - Minutes March l8/87 & Agenda April l5/87
(g) M.R. Truax re: map indicating changes in garbage pick-ups
Carried.
- 7 -
.
Motion No. 32
Moved by SWerden, seconded by Burton
It is recommended that the report frcm the Road Superintendent concerning
correspondence frcm Mr. Faulkner be received. Carried.
Motion No. 33
Moved by Swerden, seconded by Burton
It is recommended that we do nCM adjourn @ 4 :25 p.m.
Carried.
m/ 1v 2~/Lf
Clerk Robert w. Small