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06 01 1987 Council Minutes THE CORPORATION OF THE TOWNSHIP OF ORO MONDAY, JUNE 1, 1987 - COUNCIL CHAMBERS COUNCIL MEETING FIFTY-NINTH MEETING 1985-88 COUNCIL Oro Council met this evening pursuant to adjournment at 7:00 p.m. with the following members present: Reeve Robert E. Drury Deputy Reeve Thelma Halfacre Councillor David Burton Councillor David Caldwell Councillor Robert Swerdon Reeve Robert E. Drury chaired the meeting. Reeve Robert E. Drury opened the meeting with a prayer. Also present were: Mr. Stephen Woodrow, Mr. Allan Johnson, Mr. Henry Sander, Mr. Bill Purcell, Mr. C. Vyse, Mr. Fred Haughton and two members of the press. Disclosure and Declaration of Conflict of Interest Reeve Robert E. Drury declared a Conflict of Interest concerning Cheque No. 4316 listed on the agenda as General Accounts. The nature of his conflict as stated, is that he is a close friend of the owner of the Vendor's Company as listed in the accounts. Reeve Drury did not discuss or vote on the resolution concerning the accounts. Deputations (a) 7:10 p.m. Road Superintendent Fred Haughton was present for the opening of the Tenders concerning Contract No. 87-05 (Asphalt). Mr. Haughton also reviewed the following Road Department Reports: (1) Various Motions of the Committee of the Whole Meeting Report No. 87-6; (2) Fencing - Oro Township Licenced Pit; (3) 5th Line - Mr. David Hill; (4) 1987 Quotation Approvals for Dust Control, Culverts and Crushed Gravel; (5) Champion Road Machinery - Brusher Tender Results for Contract No. 87-05 were as follows: (1) K.J. Beamish Construction - $197,230.00 (2) A.G. Cook Construction - $194,450.00 Quotation Results for Dust Control, Culverts & Crushed Gravel: Dust Control: Calcium Pollard Brothers $240.05 F.E.T. Bulk Mi 11er Paving 242.00 F.E.T. Bulk Oil Can Am $ 0.74 per Gallon Culverts: Koppers: 400 mm $16.33/m 600 mm $25.98/m Corrugated Pipe: 400 mm $20.84/m 600 mm $29.73/m E.S. Hubbe 11: 400 mm $17.95/m 600 mm $26.20/m Crushed Gravel: Collingwood Construction: Crush Load Apply Stockpile Twp. Truck Overhaul $3.15/m3 1.95/m3 1.60/m3 .16/m3 $3.701r:] 2 . 40 1::.'3 2.115711m3 o. m Robert E. Young Const.: Crush Load Apply Stockpile Twp. Trucks Overhaul - 2 - (b) 8:00 p.m. Mr. Greig Stewart of the Ministry of Tourism and Recreation spoke to Council in relation to the grant received in 1986 to be used as part of the funding of the new municipal building. (c) 8:30 p.m. Mr. & Mrs. John Buckley spoke to Council with regards to the operation of the Concession Booth at the Oro Memorial Park and further, the use of the Parks building located at the same site. (This portion of the Meeting was held in the Committee of the Whole) I t II (d) 9:50 p.m. Mr. David White addressed Council concerning various industrial land transactions. (This portion of the Meeting was held in the Committee of the Whole) Reports of Municipal Officers (a) Road Supt. Fred Haughton re: various motions of Report No. 87-6 (b) Road Supt. Fred Haughton re: Fencing, Oro Township Licenced Pit (c) Road Supt. Fred Haughton re: 5th Line - Mr. David Hill (d) Road Supt. Fred Haughton re: 1987 quotation approvals for road maint (e) Road Supt. Fred Haughton re: Champion Road Machinery - Brusher (f) Jim Shellswell, C.B.O. re: Building Report for month of May (g) Dwight Taylor, Arena Manager/Parks Superintendent re: arena lighting Communications (a) Oro Township Horticultural Society re: Commercial Properties Beautification Competition (b) E.J. Beaton, M.D. re: Orienteering and Rallie (c) E.J. Beaton, M.D. re: litter (d) B.A.F.M.A. re: security for B.A.F.M.A., June 4 - 7, 1987 (e) Ministry of Tourism and Recreation re: compliance with Sections 81 and 82 of the Municipal Act (f) Ministry of Natural Resources to E.R. Alexander Construction re: fencing requirements (g) Ministry of Tourism and Recreation re: Minister's Invitation to attend orientation session (h) Wm. J. Dolan, Planning Consultants re: proposed Subdivision (R. Hastings Part Lot 20, Concession 5 (i) David S. White, Stewart, Esten Letter to O.M.B. re: O.P.A. #22 and By-law No. 86-50 (j) J.A.J. Knox, Knox, Martin, Kretch Ltd. re: Horseshoe Highlands, Phase 1 Draft Plan of Subdivision, Part Lot 1 and 2, Concession 4 (k) J.A.J. Knox, Knox, Martin, Kretch Ltd. re: Letter to Ministry of Municipal Affairs re: Horseshoe Highlands Phase 1, Draft Plan of Subdivision, Part Lot 1 and 2, Concession 4 (1) Ministry of Citizenship and Culture re: Ontario Heritage Policy Review (m) Ministry of Municipal Affairs re: Municipal Employment Equity Program (n) Mr. & Mrs. K. Drew re: thank you letter (0) R.K. Smith, Lamont Beach Ratepayers Association re: Lot 8, Plan 1222 (p) Small Craft Harbours Branch re: Hawkestone dock light (q) A.M.C.T. Simcoe North re: Meeting June 10, 1987 (r) Ron Watkin, Ainley & Associates re: Commercial-Industrial Study (s) Peter McKerroll re: public accesses at Bass lake (t) Jean Carberry, Solicitor re: Industrial Property (Confidential) (u) Mr. J. Buckley re: resume for Oro Township Concession Booth Unfinished or New Business (a) The Administrator/Clerk was directed to correspond with Mr. E.J. Beaton concerning items 7(b) and (c) to advise him of the Municipality's concern with reference to insurance liability on Township roads, concerning special events and also to advise him that the Township would pick up the specific items of garbage mentioned in his correspondence. (b) The Administrator/Clerk was requested to place the letter from Peter McKerroll in each of the land files concerning Bass Lake. - 3 - (c) Councillor David Caldwell requested the Administrator/Clerk to advise the Road Superintendent that he had received a few phone calls concerning the washout of culverts along Lakeshore Road between the 12th and 13th Line. Motion No. 1 Moved by Burton, seconded by Swerdon Be it resolved that the minutes of the Regular Council Meeting held Tuesday, May 19, 1987 be adopted as printed and circulated. Carried. Motion No. 2 Moved by Halfacre, seconded by Caldwell Be it resolved that the accounts as presented for the period ending June 1, 1987 in the amount of $184,784.19 plus payroll for the period ending May 21, 1987 in the amount of $22,349.07 in accordance with the computer print-out presented to Council be approved for payment. Carried. Motion No. 3 Moved by Swerdon, seconded by Burton Be it resolved that the Road Expenditures for the period ending June 1, 1987 be accepted as presented and further that the Treasurer be authorized to issue cheques in the amount of $43,917.67. Carried. Motion No. 4 Moved by Burton, seconded by Swerdon Beoit resolved that the Report from Road Superintendent Fred Haughton concern Committee of the Whole Report No. 87~6 and recommendations 4, 6, 9, 21, 27, 28 and 29 be received and further that Ainley & Associates arrange to inspect Petherwin Place as soon as possible, and that the Solicitor be asked to respond to Recommendation No. 21 and that the remainder of this report be adopted. Carried. Motion No. 5 Moved by Caldwell, seconded by Halfacre Be it resolved that the report from Road Superintendent Fred Haughton concerning the fencing of the Oro Township Licenced Pit be received and adopted and further this fencing be included in the 1988 Road Budget. Carried. Motion No.6 Moved by Swerdon, seconded by Burton Be it resolved that the report from Road Superintendent Fred Haughton concerning Resolution No.7 of the May 19, 1987 Council Meeting with regards to a letter from Mr. D. Hill concerning the 5th Line road conditions be received. Carried. Motion No. 7 Moved by Swerdon, seconded by Burton Be it resolved that the report from the Road Superintendent Fred Haughton dated May 29, 1987 concerning general items be received and further, the Administrator/Clerk arrange a date to review a film of a brusher from Champion Equipment Company. Carried. Motion No. 8 Moved by Halfacre, seconded by Caldwell Be it resolved that the quotation on Contract No. 87-01, Dust Control, be awarded to Pollard Brothers as they were the lowest quotation. Carried. - 4 - Motion No. 9 Moved by Caldwell, seconded by Halfacre Be it resolved that Contract No. 87-02 culverts be awarded to Koppers Ltd. as they were the lowest quotation. Carried. Motion No. 10 Moved by Swerdon, seconded by Burton Be it resolved that the monies paid by Denise Gardner re: top soil removal from Promenade by the Township be refunded. Recorded vote requested by Councillor Burton: Councillor Caldwell Councillor Burton Councillor Swerdon Reeve Drury Deputy Reeve Halfacre nay nay yea nay yea Motion Defeated. Motion No. 11 Moved by Swerdon, seconded by Burton Be it resolved that the report from the Chief Building Official Jim Shellswell with regards to the May Building Report be received. Carried. Motion No. 12 Moved by Halfcre, seconded by Caldwell Be it resolved that the report from Dwight Taylor, Arena Manager/ Parks Superintendent concerning the new lighting at the Arena be received and further that the over expenditure of $207.66 be permitted and deducted from the maintenance area of the Arena Budget. Carried. Motion No. 13 Moved by Burton, seconded by Swerdon Be it resolved that Allan G. Cook be awarded the Contract of 87-05 Hot Mix at a unit price of $45.85 per tonne for B4C-C24 and a unit price of $45.00 per tonne for B6C-C26. Carried. Motion No. 14 Moved by Swerdon, seconded by Burton Be it resolved that Council go into Committee of the Whole @ 8:30 p.m. with Mr. & Mrs. Buckley and Dwight Taylor. Carried. Motion No. 15 Moved by Halfacre, seconded by Caldwell Be it resolved that Council adjourn from Committee of the Whole @ 8:45 p.m. Carried. Motion No. 16 Moved by Burton, seconded by Swerdon Be it resolved that correspondence from the Oro Township Horticultural Society be received and further that the Township duplicate and mail the appropriate form to all commercial and industrial business in the Township, and further the Administrator/Clerk advise the Horticultural Society that the $150.00 was a direct grant to the Horticultural Society. Carried. - 5 - Motion No. 17 Moved by Halfacre, seconded by Caldwell Be it resolved that the Administrator/Clerk be permitted to attend the orientation session on the Community Recreation Policy of the Ministry of Tourism and Recreation to be held in Mississauga on Monday, June 22, 1987. Carried. Motion No. 18 Moved by Caldwell, seconded by Halfacre Be it resolved that the Corporation of the Township of Oro accept the Terms of Reference as prepared by Ron Watkin of Ainley and Associates to conduct a Commercial and Industrial Study and further the Administrator/Clerk correspond with the Ministry of Municipal Affairs and request financial assistance to do the Commercial and Industrial Study. Carried. Motion No. 19 Moved by Swerdon, seconded by Burton Be it resolved that the minutes of the Oro Township Committee of Adjustment Meeting held on Tuesday, May 19, 1987 be received. Carried. Motion No. 20 Moved by Halfacre, seconded by Caldwell Be it resolved that Report No. 87-8 of the Committee of the Whole Meeting held Monday, May 25, 1987 be adopted as printed and circulated. Carried. Motion No. 21 Moved by Caldwell, seconded by Halfacre Be it resolved that the Administrator/Clerk correspond with ICG Utilities and Consumers Gas as to ascertain when Natural Gas will be available in the following areas of Oro Township: (a) Shanty Bay (b) Oro Stat ion (c) Hawkestone (d) Highway No. 11 Corridor. Carried. Motion No. 22 Moved by Burton, seconded by Caldwell Be it resolved that the Treasurer be permitted to make application to the O.M.B. for debenture financing for a new municipal building. Carried. Councillor Burton requested a recorded vote: Deputy Reeve Halfacre Councillor Burton Reeve Drury Councillor Caldwell Councillor Swerdon nay yea yea yea nay Carried. Motion No. 23 Moved by Halfacre, seconded by Caldwell Be it resolved that Dwight Taylor, Arena Manager/Parks Superintendent be authorized to hire the necessary staff and purchase the necessary commodities in order to operate the Concession Booth at the Oro Memorial Park from June 6, 1987 through September 7, 1987. Carried. - 6 - Note: Deputy Reeve Halfacre assumed the Chair for Resolution No. 24 at 9:15 p.m. Reeve Robert Drury reassumed the Chair at 9:25 p.m. Motion No. 24 Moved by Drury, seconded by Caldwell Be it resolved that the Administrator/Clerk be instructed to correspond with Mr. A. Brown and Mr. R.H. Mossop and advise that the Township has received two letters from Mr. W.E. Mallory objecting to the closing of O'Brien Street. As a result of receiving these letters, the Reeve met with Mr. Mallory and was advised by Mr. Mallory that he had been approached by Councillor Swerdon. Mr. Mallory advised that Councillor Swerdon encouraged him to submit an Offer to Purchase Block "A" and Part of Georgina Drive, R.P. 1561 and part of O'Brien Street, R.P. 1, and Mr. Mallory assumed that Councillor Swerdon was acting under the direction of Council. The Township wishes to make it clear that Councillor Swerdon was acting on his own initiative without the direction or support of Council; it should also be pointed out that Councillor Swerdon voted in favour of the sale to Mr. A. Brown by way of Resolution dated July 15, 1986. The Township wishes to confirm that it intends to proceed with the closing of O'Brien Street and the sale to Mr. A. Brown as soon as possible. Councillor Caldwell requested a recorded vote: Councillor Swerdon Reeve Drury Councillor Burton Deputy Reeve Halfacre Councillor Caldwell nay yea yea yea yea Carried. Note: Councillor Swerdon requested the Clerk to record in the minutes he was abstaining from voting on Resolution No. 24; the Administrator/Clerk responded that he would have to record Councillor Swerdon as voting nay according to Rule 17 (b) of By-law 86-25. Motion No. 25 Moved by Burton, seconded by Swerdon Be it resolved that a By-law to appoint an Animal Control/By-law Enforcement Officer be introduced and read a first and second time and numbered 87-41. Carried. That By-law No. 87-41 be read a third time, and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried. Motion No. 26 Moved by Swerdon, seconded by Burton Be it resolved that the following correspondence be received and filed: (b) E.J. Beaton, M.D. re: Orienteeringand Rallie (c) E.J. Beaton, M.D. re: litter (d) B.A.F.M.A. re: security for B.A.F.M.A. June 4 - 7, 1987 (e) Ministry of Tourism and Recreation re: compliance with Sections 81 and 82 of the Municipal Act (f) Ministry of Natural Resources to E.R. Alexander Construction re: fencing requirements (h) Wm J. Dolan, Planning Consultants re: proposed Subdivision (R. Hastings) Part Lot 20, Concession 5 (i) David S. White, Stewart, Esten letter to O.M.B. re: O.P.A. #22 and By-law No. 86-50 (j) J.A.J. Knox, Knox, Martin, Kretch Ltd. re: Horseshoe Highlands, Phase 1, Draft Plan of Subdivision, Part Lot 1 and 2, Cone. 4 (k) J.A.J. Knox, Knox, Martin, Kretch Ltd. re: Letter to Ministry of Municipal Affairs re: Horseshoe Highlands Phase 1, Draft Plan of Subdivision, Part of Lot 1 and 2, Concession 4 - 7 - (1) Ministry of Citizenship and Culture re: Ontario Heritage Policy Review (m) Ministry of Municipal Affairs re: Municipal Employment Equity Program (n) Mr. & Mrs. K. Drew re: thank you letter (0) R.K. Smith, Lamont Beach Ratepayers Assoc. re: Lot 8, Plan 1222 (p) Small Craft Harbours Branch re: Hawkestone dock light (q) A.M.C.T. Smicoe North re: Meeting June 10, 1987 (s) Peter McKerroll re: public accesses at Bass Lake Carried. Motion No. 27 Moved by Burton, seconded by Swerdon Be it resolved that Council go into Committee of the Whole @ 9:50 p.m. with David S. White, Township Solicitor, Dwight Taylor, Arena Manager. Carried. Motion No. 28 Moved by Burton, seconded by Swerdon Be it resolved that Council now adjourn from Committee of the Whole @ 11:15 p.m. Carried. Motion No. 29 Moved by Swerdon, seconded by Burton Be it resolved that we suspend Rule 7 of By-law No. 86-25 to allow the meeting to proceed past the 11:00 p.m. adjournment hour. Carried. Motion No. 30 Moved by Caldwell, seconded by Halfacre Be it resolved that Council recommend that no Council members or their representative talk to Mr. Mallory concerning Resolution No. 24 of the June 1, 1987 Council Meeting until this matter is resolved. Carried. Motion No. 31 Moved by Halfacre, seconded by Caldwell Be it resolved that Township Solicitor David White and Administrator/Clerk Robert W. Small and Reeve Drury attend the law offices of Jean P. Carberry in Bolton on Tuesday, June 2, 1987 and further make an offer on approximately 12 acres, located at Lots 21, 22, Concession 5 in the amount of $24,000.00. Carried. Motion No. 32 Moved by Swerdon, seconded by Burton Be it resolved that the tender closing for the New Municipal Building be extended from Thursday, June 11, 1987 to Tuesday, June 16, 1987. Carried. Motion No. 33 Moved by Burton, seconded by Swerdon Be it resolved that we authorize the Clowes Women's Institute be granted permission to clean the African Church and further they be given a grant in the amount of $50.00. Carried. - 8 - Motion No. 34 Moved by Burton, seconded by Swerdon Be it resolved that Council invite Mr. W.E. Mallory to a future Council Meeting and further he be sent a copy of Resolution No. 24. Carried. Motion No. 35 Moved by Swerdon, seconded by Burton Be it resolved that a By-law to Confirm the Proceedings of Council be introduced and read a first and second time and numbered 87-42. Carried. That By-law No. 87-42 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried. Motion No. 36 Moved by Burton, seconded by Swerdon Be it resolved that Council now adjourn @ 11:30 p.m. Carried. ~ Administrator/Clerk Robert W. Smal