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08 15 1988 Council Minutes THE CORPORATION OF THE TOWNSHIP OF ORO MONDAY, AUGUST 15, 1988 @ 7:20 P.M. - COUNCIL CHAMBERS , ONE HUNDRED AND THIRTEENTH MEETING 1985-88 COUNCIL Council met this evening pursuant to adjournment at 7:20 p.m. with the following members present: Reeve Robert E. Drury Deputy Reeve Thelma Halfacre Councillor David Burton Councillor David Caldwell Councillor Robert Swerdon Also present were: Ms. Bev Nicolson, Mr. Paul Eenhoorn,Fred Gordon and Joyce Bidwell, W. Lohuaru, Jim Knox, Gladys M. Manning, Vivian Bell, Isola Carlson, Shirley Cathers, Elizabeth Elliott, Alastair Crawford, R.J. Lord, Morley Brechin, Ed Hogkinson, Gail Robinson, Bill Pidlynsyn, and one member of the press. Reeve Robert E. Drury chaired the meeting. Reeve Robert E. Drury opened the meeting with a prayer. 1. DISCLOSURE AND DECLARATION OF CONFLICT OF INTEREST None declared. 2. CONSENT AGENDA (a) ICG Utilities re: Certificate & Franchise Approvals for Leave to construct pipelines (b) R.G. Robinson & Associates Ltd. letter to G.M. Sernas & Assoc. re: Sugarbush Subdivision, Phase III (c) Canada Post Corporation re: Super mailboxes for Oro (d) Knox Martin Kretch Ltd. letter to County Engineer, County of Simcoe re: Horseshoe Highlands Phases 1, 2 and 3 (e) R.G. Robinson & Associates letter to Lakeside Engineering re: Harbourwood Subdivision Phase III (f) stevenson-McCluskey Insurance Brokers Ltd. re: Ratepayers doing volunteer work on Township property (g) David S. White, Stewart, Esten, confidential letter re: Oro sale to Douglas, Pt. Lot 25, Plan 979 (h) Alfred W.J. Dick, Solicitor, letter to David S. White, Stewart, Esten re: Bayfarm Subdivision (i) David S. White, Stewart, Esten, confidential letter re: Hastings Subdivision (j) David S. White, Stewart, Esten, confidential letter re: Central Oro Ratepayers Association (k) Andrew Brandt, Leader of the Ontario Progressive Conservative Party re: Education Amendment Act, 1988 (1) Barrie Automotive Flea Market Association re: Security for Fall Event 3. DEPUTATIONS (a) 8:00 p.m. The Reeve inquired from those present if they had any questions concerning the proposed Tax Adjustments under Sections 495 and 496 of the Municipal Act. There were no questions from those present. (b) 8:30 p.m. Mr. Ken Tran, Mr. Glen Bidwell, and Mr. & Mrs. Charles Simpson representing the Oro Agricultural Society spoke to Council regarding the possible acquisition of property owned by the Corporation of the Township of Oro & being used by the Oro Agricultural Society to operate the Oro Fall Fair. (This portion of the meeting was held in Committee of the Whole) Road Superintendent Fred Haughton was also present durinq the discussions. - 2 - (c) 9:20 p.m. Mr. Paul Eenhoorn, Fire Chief, spoke to Council with regards to various matters concerning the Fire Department. (This portion of the meeting was held in Committee of the Whole) ~ 4. REPORTS OF MUNICIPAL OFFICERS (a) Jim Shellswell, Chief Building Official re: Activity Report for the month of July, 1988 (b) Bob James, Animal Control/By-law Enforcement Officer re: Activity Report for the month of July, 1988 (c) W. Henry Sander, Treasurer, Memo re: Insurance and Tax Information on the Oro Fairgrounds 5. COMMUNICATIONS (a) Orillia Agricultural Society re: log sawing contest (b) Ministry of the Environment re: hazardous waste at Landfill Site (c) Hazmat Canada re: Hazardous Materials Management Conference (d) Andrew S. Brandt, Leader of the Ontario Progressive Conservative Party re: Sunday Shopping Legislation (e) Klaus N. Jacoby, Solicitor re: Road Allowance between Lot 5, Concessions 4 and 5 (f) Mr. Charles Hewitt re: Bass Lake water level (g) Knights of Columbus re: Special Occasion Permit for Fall Flea Market Event (h) Mrs. Velma Hodgkinson re: lot levy impost fee - B45/88 (i) Alliance for the Preservation of English in Canada re: a language referendum (j) Shirley Shelswell re: garbage complaint (k) Doug Renshaw re: Intersection of Line 7 and Ridge Road (1) K.E. Caven re: garbage complaint (m) Huronia Tourist Association re: advertisement in winter guide (n) Shirley Cathers, President A.P.E.C. re: referendum on Official Bilingualism 6. OTHER BUSINESS (a) Council directed the Administrator/Clerk to investigate the status of the Site Plan Agreement between the Corporation of the Township of Oro and Morton Youth Services. Motion No. 1 Moved by Halfacre, seconded by Caldwell Be it resolved that the minutes of the Regular Meeting held on Tuesday, August 2, 1988 be adopted as printed and circulated. Carried. Motion No. 2 Moved by Swerdon, seocnded by Burton Be it resolved that the accounts as presented for the period ending Monday, August 15, 1988 in the amount of $86,184.19 plus payroll for the period ending August 11, 1988 in the amount of $23,716.93 in accordance with the computer print-out presented for Council be approved for payment. Carried. Motion No. 3 Moved by Caldwell, seconded by Halfacre Be it resolved that the Road Expenditures for the period ending Monday, August 15, 1988 be accepted as presented ~nd further the Treasurer be authorized to issue cheques in tile amount of $41.004.32. Carried. - 3 - Motion No. 4 , Moved by Burton, seconded by Swerdon Be it resolved that the recommendations listed on the Consent Agenda, Item No.5, be approved. Carried. Motion No. 5 Moved by Halfacre, seconded by Caldwell Be it resolved that the correspondence from the Barrie Automotive Flea Market Association concerning On-Site Security for the Fall Flea Market to be held September 8, 9, 10 and 11, 1968 be received and further the Administrator/Clerk advise the Barrie Automotive Flea Market Association that they are satisfied with the security outlined in their correspondence dated August 9, 1988. Carried. Motion No. 6 Moved by Swerdon, seconded by Burton Be it resolved that the Report from the Chief Building Official Jim Shel1swell concerning his monthly Activity Building Report for the month of July, 1988 be received. Carried. Motion No. 7 Moved by Halfacre, seconded by Caldwell Be it resolved that the Report from Bob James, Animal Control/ By-law Enforcement Officer concerning his Activity Report for the month of July, 1988 be received. Carried. Motion No. 8 Moved by Caldwell, seconded by Halfacre Be it resolved that the Memo from Henry Sander, Treasurer concern~g insurance and tax information at the Fairgrounds be received. Carried. Motion No. 9 Moved by Swerdon, seconded by Burton Be it resolved that the following two members of Council will participate at the Orillia Fall Fair Log Sawing Contest to be held Friday, September 9, 1988 at 6:00 p.m.: Councillor David Caldwell and Reeve Drury. Carried. Motion NO. 10 Moved by Halfacre, seconded by Caldwell Be it resolved that correspondence from Solicitor Klaus N. Jacoby concerning National Marketing Ltd. purchase from Graydon, Part Lot 5, Concession 4, Part W~ Lot 5, Concession 5 and Part of Road Allowance between Concessions 4 and 5, Reference Plan 51R-17464, Township of Oro, be referred to the Township Solicitor for a report back to Council. Carried. Motion No. 11 Moved by Caldwell, seconded by Halfacre Be it resolved that the Corporation of the Township of Oro has no objection to a Special Occasion Permit being issued to the &Bights of Columbus to onerate a beer garden during the Fall Barrie Automotive Flea Market to be held on September 8, 9, 10 and 11, 1988. Carried. - 4 - Motion No. 12 ~ Moved by Halfacre, seconded by Caldwell Be it resolved that the Administrator/Clerk be requested to include the following question on the 1988 Municipal Ballot: "English shall be the official language of the Province of Ontario, its Government, Institutions and Services Yes or No". Carried. Motion No. 13 Moved by Burton, seconded by Swerdon Be it resolved that the correspondence from the residents on Shelswell Drive concerning the pick-up of garbage be referred to Maurice Truax, Garbage Contractor, for a report back to Council. Carried. Motion No. 14 Moved by Caldwell, seconded by Burton Be it resolved that the correspondence from Mr. Doug Renshaw concerning the intersection of County Road 27 and County Road 20 be referred to,the County of Simcoe and further the Administrator/Clerk is to request that a four-way traffic count be done as soon as possible. Recorded vote requested by Councillor Burton: Reeve Drury Councillor Caldwell Councillor Burton Deputy Reeve Halfacre Councillor Swerdon yea yea yea nay nay Carried. Motion No. 15 Moved by Burton, seconded by Swerdon Be it resolved that Mr. Doug Renshaw be invited to a future Committee of the Whole Meeting. Carried. Motion No. 16 Moved by Halfacre, seconded by Caldwell Be it resolved that the correspondence from K.E. Caven concerning a garbage complaint be received and further the Administrator/Clerk corespond with Mr. Caven indicating the relevant sections of the garbage contract concerning the pick-up of items that are not household garbage and further that a copy of this letter be sent to the Garbage Contractor Mr. M. Truax. Carried. Motion No. 17 MOved by Caldwell, seconded by Halfacre Be it resolved that the following correspondence be received and filed: 8(b) Ministry of the Environment re: hazardous waste at Landfill Site (c) Hazmat Canada re: Hazardous Materials Management Conference (d) Andrew S. Brandt, Leader of the Ontario Progressive Conservatiye Party re: Sunday Shopping Legislation (f) Mr. Oprles Hewitt re: Bass Lake water level (m) Huronia Tourist Association re: advertisement in winter guide Carried. - 5 - Motion No. 18 ~ Moved by Swerdon, seconded by Burton Be it resolved that By-law No. 88-69, a By-law to recognize the lots created by the Committee of Adjustment prior to August 1, 1988 for Rural Residential Uses be read a t~ird time and finally passed, be engrossed by the Clerk, slgned and sealed by the Reeve. Carried. Motion No. 19 Moved by Halfacre, seconded by Caldwell Be it resolved that we go into Committee of the Whole @ 8:30 p.m. Carried. Motion ~No. 20 Moved by Halfacre, seconded by Caldwell Be it resolved that we rise and report from Committee of the Whole @ 9:00 p.m. Carried. Motion No. 21 Moved by Halfacre, seconded by Caldwell Be it resolved that the following applications under Section 495 and 496 of the Municipal Act, R.S.O. 1980, as amended, presented to Council: and recommended by the Assessors of Simcoe County Assessment Office, (Region No. 16) for assessment reduction be accepted and further the appropriate tax adjustments be applied. Carried. Section 496 1. Mr. Donald Vernon, Spt Lot 15, Cone. 1. The Tenant no. 0001 ceased to carryon business at this location in 1987: it is recommended that taxes to the owner be cancelled on a conversion of rates from commercial public to residential public based on the occupant assessment of $443 from January 1, 1988 to December 31, 1988. 2. Mr. Donald Vernon, Spt Lot 15, Cone. 1. The tenant ceased to carryon business at this location in 1987. Business taxes based on the business public assessment of $265 are to be cancelled from January 1, 1988 to December 31, 1988. 3. Kenneth and Shirley Cook, Spt Lot 18, Cone. 1. Since the occupant ceased to carryon business at this address as of June 29, 1988: it is recommended that business taxes based on the business public assessment of $555 are to be cancelled from July 1, 1988 to December 31, 1988. 4. Mr. David Harris, Wpt Lot 20, Cone. 1. The above occupant ceased to carryon business at this address as of December 31, 1987, business taxes on the business public assessment of $1170 are to be cancelled from January 1, 1988 to December 31, 1988. 5. Mr. David Harris, Pt. Lot 20, Cone. 1. The above occupant ceased to carryon business at this address as of December 31, 1987: business taxes on the business public assessment of $620 are to be cancelled from January 1 to December 31, 1988. 6. Kenneth and Vivian Bell, NPT Lot 14, Cone. 1. The cabin on this property was demolished prior to 1988, therefore the owner is entitled to a cancellation of building taxes from January 1, 1988 to Decembp.r 31, 1988: taxes to be cancelled based on the pub~ic ~esidential assessment of $169. - 6 - 7. Rocco and Maria Calautti, wpt Lot 20, Cone. 5. This occupant ceased to carryon business at this address as of December 31, 1987. Business taxes based on the business public assessment of $782 are to be cancelled from January 1, 1988 to December 31, 1988. . 8. John and Kathleen Britten, Pt. Lot 1 and 2, Cone. 7. The dwelling on this property was demolished as of December 31, 1987 and is therefore entitled to a cancellation of building taxes from January 1, 1988 to December 31, 1988. Taxes to be cancelled based on the public residential assessment of $661. 9. Douglas and Maude E. Davis, Pt. Lot 11 and 12, Cone. 13. Since tenant no. 0001 ceased to carryon business at this location, it is recommended that taxes to the owner be cancelled on a reversion of rates from commercial to residential public based on the occupant assessment of commercial $1590. 10. Russell H. Stewart Construction, Conc. 13, Ept Lot 11, Ept Lot 12. The above occupant ceased to carryon business at this location as of February, 1987: business taxes on the business public assessment of $795 are to be cancelled from January 1, 1988 to December 31, 1988. 11. Antonio and Maria L. Mascioli, Ept Lot A, Cone. 2. The above occupant ceased to carryon business at this address as of December 31, 1987: business taxes on the business public assessment of $1620 are to be cancelled from January 1, 1988 to December 31, 1988. 12. Mary Joyce Scott, Wpt Lot 27, Conc. 3. Since tenant 0002 Ray Scott, ceased to carryon business at this location on January 1, 1988 it is recommended that taxes to the owner be cancelled on a reversion of rates of commercial public to residential public based on the occupant assessment of $1987 from January 1, 1988 to December 31, 1988. 13. John DeVries, Spt Lot 25, Cone. 6. The above occupant ceased to carryon business at this address as of May 30, 198 Business taxes on the business public assessment of $795 are to be cancelled from June 1, 1988 to December 31, 1988. 14. James William Ross, Wpt Lot 26, Conc. 6. The assessment of $3903 based on a market value of $80,8000 appeared on 1988 roll without a reasonable explanatiqn. This assessment should be $1830 based on a market value of $37,900. Reduce assessment by $2073 to RP 1830, from January 1, 1988 to December 31, 1988. 15. Samuel and Sandra Simon, Pt. Lot 21, Conc. 8. The above occupant ceased to carryon business at this address as of December 31, 1987 and is therefore entitled to a cancel- lation of business taxes from January 1, 1988 to December 31, 1988. 16. Russ McLaren, Spt Lot 20, Cone. 10. The above occupant ceased to carryon business at this address as of May 20, 1988. Business taxes on the business public assessment of $1080 are tQ be cancelled from June 1, 1988 to December 31, 1988. 17. Robert and Norma June McCormack, Lot 19, Plan 626. The buildings on this property were destroyed by fire November 3, 1987. Write-off taxes based on the residential public realty assessment of $290 from January 1, 1988 to December 31, 1988. - 7 - .. 18. Donna Randall, Lot 225, Plan 626. The above occupant ceased to carryon business at this address as of December 31, 1987: business taxes on the business public assessment of $345 are to be cancelled from January 1, 1988 to December 31, 1988. 19. 663334 Ontario Ltd., Lots 1 and 2, Plan 1441. Since the occupant ceased to carryon business at this address as of June 30, 1988, business taxes on the business public assessment of $1655 are to be cancelled from July 1, 1988 to December 31, 1988. 20. Theodoro and Jocelyn Coppola, Pt. Lot 21 and 22, Conc. 13. Since tenant 0002 ceased to carryon business at this location it is recommended that taxes to the owner be cancelled on a reversion of rates from commercial to residential public based on the occupant assessment of $1590 from January 1, 1988 to December 31, 1988. 21. Theodoro Coppola, Pt. Lot 21 and 22, Conc. 13. Since the occupant ceased to carryon business at this location as of or before 1987, business taxes on the business public assessment of $475 are to be cancelled from January 1, 1988 to December 31, 1988. Section 495(1) 1. John and Marilyn Batters, charged two garbage collections in error. Write off $50.00. 2. Pat Kenny, charged garbage in error. Write off $50.00. 3. Brent Howie, hydro arrears added to tax roll, write off $27.74. 4. Barrie Speedway, write off collection agency charges $100.00. Motion No. 22 Moved by Halfacre, seconded by Caldwell Be it resolved that the Administrator/Clerk request a legal opinion from the Township Solicitor David White concerning the transfer of title on certain lands owned by the Township to the Oro Agricultural Society and further this response is to be received by August 26, 1988. Carried. Motion No. 23 Moved by Burton, seconded by Halfacre Be it resolved that the correspondence from Velma Hodgkinson concerning her Committee of Adjustment Application B45/88 and her request with regards to the lot levy be referred to the Township Solicitor for a report back to Council and further this report be received by August 26, 1988. Carried. Motion No. 24 Moved by Halfacre, seconded by Caldwell Be it resolved that a By-law to rezone Part of the East Half of Lots 1 and 2, Concession 4 and Part of the West Half of Lot 1, Concession 5 (Horseshoe Highlands) be introduced and read a first and second time and numbered By-law No. 88-72. Carried. That By-law No. 88-72 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the ~eeye. Recorded vote requested by Councillor Caldwell: - 8 - "I Reeve Drury Deputy Reeve Halfacre Councillor Burton Councillor Caldwell Councillor Swerdon yea yea yea yea yea Carried. Motion No. 25 Moved by Swerdon, seconded by Burton Be it resolved that a By-law to Establish Area in Part Lots D and E, Concession 1, be introduced and read a first and second By-law No. 88-73. That By-law No. 88-73 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. a Site Plan Control E.P.R. (Mascioli) time and numbered Carried. Recorded vote requested by Councillor Caldwell: Councillor Swerdon Reeve Drury Councillor Caldwell Councillor Burton Deputy Reeve Halfacre yea yea yea yea yea Carried. Motion No. 26 Moved by Caldwell, seconded by Halfacre Be it resolved that we go into Committee of the Whole @ 9:22 p.m. Carried. Motion No. 27 Moved by Burton, seconded by Swerdon Be it resolved that we rise and report from Committee of the Whole @ 9:40 p.m. Carried. Motion No. 28 Moved by Caldwell, seconded by Halfacre Be it resolved that a By-law to Confirm the Proceedings of Council be introduced and read a first and second time and numbered By-law No. 88-74. That By-law No. 88-74 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried. by Burton, seconded by Swerdon resolved that we do now adjourn @ 9:45 p.m. Carried. L~l