08 29 1988 COW Minutes
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THE CORPORATION OF THE TOWNSHIP OF ORO
COMMITTEE OF THE WHOLE MEETING
The following members of council were present:
Absent:
Reeve Robert E. Drury
Deputy Reeve Thelma Halfacre
Councillor David Burton
Councillor Robert Swerdon
Councillor David Caldwell
Also present were:
Mr. Doug Renshaw, Ms. Bev Nicolson, Mr.
Henry Sander, Mr. Don Jewel, Mr. David White,
Mr. Ken Tran, Mr. & Mrs. Charles Simpson and
Mr. Glen Bidwell.
Reeve Robert E. Drury chaired the meeting.
1. Disclosure and Declaration of Conflict of Interest
None declared.
2. Depu ta t ions:
(a)
Note:
(b)
(c)
(d)
(e)
7:45 p.m.
Mr. Doug Renshaw appeared before the
Committee to discuss traffic concerns
related to the intersection of County
Roads 27 and 20.
The Committee of the Whole Meeting was reconvened at
8:15 p.m.
8:15 p.m.
8:55 p.m.
9:20 p.m.
10:20 p.m.
Mr. Don Jewel of Ontario Hydro spoke
to the Committee with regards to procedures
in charging for street lights for new
developments until the Township has assumed
both the roads and the subdivision.
Mr. David White, Mr. Ken Tran, Mr. Glen
Bidwell and Mr. & Mrs. Charles Simpson spoke
to the Committee with regards to the
possible acquisition of property owned by
Township of Oro and being used by the Oro
Agricultural Society to operate the Oro Fall
Fair. (This portion of the meeting was
held In-Camera).
Mr. David White, Township Solicitor spoke
to the Committee with regards to various
Townshiplegal matters. (This portion of
the meeting was held In-Camera).
Mr. Henry Sander, Treasurer, was present
to review with the Committee the 1988
Half Year Financial Statement.
3.
Finance, Administration and Fire
The following correspondence and items for discussion were
presented:
(a)
(b)
(c)
(d)
John D. Burgar, Solicitor, confidential correspondence
re: 55613 Ontario Ltd. vs. Laansoo
Clerk, City of Barrie re: Distribution of Trustees on
Simcoe County Board of Education
Clerk, City of Barrie re: Distribution of Trustees on
Simcoe County Roman Catholic Separate School Board
Harry S. Cooper, Solicitor re: request for reduction in
Letter of Credit and Lot Levy Fees for Pam-Reg Holdings
David H. McKee Properties Inc. re: Block "A", Plan M-118
designated as a road allowance
Mel Jamieson, confidential correspondence re: property
along overpass at Line 5
(e)
(f)
(g)
',-
(h)
..
(i)
( j )
( k)
( l)
(m)
(n)
(0 )
(p)
4.
- 2 -
Katherine DeGurse, Application for Licence for Limousine
Service
Bev Nicolson, Planner, memo re: Municipal Information Systems
Association Conference September 18 - 23, 1988
Joan Fletcher, Tax Collector, memo re: Association of
Municipal Tax Collectors Conference September 11 - 14, 1988
w. Henry Sander, Treasurer, report re: Tax Collector's
Fall Conference
Robert W. Small, Administrator/Clerk, report re: Inter-
Departmental Charges
David S. White, Solicitor re: OMB and Glendening Farm
W. Smith, Consumers Gas re: Decision on Sale of Gas
in ontario by Brokers
Paul Eenhoorn, Fire Chief, Activity Report for month of July
A.M.O. re: County and Regional Conference October 2 - 5, 198
Review of letter to Central Oro Ratepayers Association
Public Works
The following correspondence and items for discussion were
presented:
(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
Jimmy Clayden, re: Gravel Pit entrances and exits on Line 7
Fred Haughton, Road Supt., report on Tenders for Clear
Cutting of Lot 36, Concession 1
Clerk, County of Simcoe re: four-way traffic count County
Roads 20 and 27
Clerk, County of Simcoe re: speed limit - Hamlet of Edgar
Ontario provincial Police re: speeding gravel trucks
through Hamlet of Edgar
Engineer, County of Simcoe re: 2nd Line of Oro and County
Road No. 20
R.G. Robinson & Associates letter to G.M. Sernas & Assoc
re: Sugarbush Subdivision - Phase Three
R.G. Robinson & Associates, Inspection Reports 2 - 11,
Sugarbush Phase 3
R.G. Robinson & Associates letter to G.M. Sernas
re: Sugarbush Subdivision - Phase Three
Plans Administration Branch, Ministry of Municipal Affairs
re: Revision to Condition 8 to Draft Plan Approval for
Sugarbush Subdivision Phase 3
R.G. Robinson & Associates letter to G.M. Sernas & Associa
re: Sugarbush Subdivision Phase 3
Minutes of Site Meeting re: Harbourwood Subdivision Phase I
Ministry of Natural Resources letter to James Dick
Construction Limited re: Licence to operate a gravel pit on
Part Lot 8, Concession 7
(i)
( j )
(k)
( l)
(m)
5 ;
Other Business
(a)
Council directed the Administrator/Clerk to forward copies
of the City of Barrie's letters concerning the
distribution of School Board Members to the A.P.E.C.
organization.
Motion No.1
Moved by Burton, seconded by Swerdon
It is recommended that the confidential correspondence from
John D. Burgar, Solicitor with regards to 55613 Ontario Ltd.
vs. Laansoo be referred to the Township's Insurance Company.
Carried.
Motion No.2
Moved by Halfacre, seconded by Burton
It is recommended that correspondence from Harry S. Cooper with
r~gards to Pam-Reg Holdings Subdivision (Audubon Estates), Part
Lot 2, Range 2, be referred to the Township Engineer R.G.
Robinson & Associates for a report back to Council. Carried.
- 3 -
Motion No.3
Moved by Swerdon, seconded by Burton
,
It is recommended that the correspondence from David H. McKee
properties Inc. re: Block A Harbourwood Subdivision be
referred to the Township Solicitor for a report back to
Council. Carried.
Motion No.4
Moved by Swerdon, seconded by Halfacre
It is recommended that Ms. Katherine DeGurse application for
Limousine Licence be approved and further that the Township's
Licencing Officer be granted the authority to issue the
said Licence. Carried.
Motion No.5
Moved by Halfacre, seconded by Swerdon
It is recommended that Bev Nicolson, Township Planner, be
allowed to attend the M.I.S.A. Conference to be held
September 18th to 23rd, 1988 in Orillia. Carried.
Motion No.6
Moved by Burton, seconded by Swerdon
It is recommended that the report of Fire Chief Paul Eenhoorn
concerning the activities of the Fire Department for the month
of July, 1988 be received. Carried.
Motion No.7
Moved by Halfacre, seconded by Burton
It is recommended that the correspondence from Jim Cla¥den
concerning the entrance to the Township's gravel pit located
on the 7th Line be received and further the Administrator/Clerk
advise Mr. Clayden of the following: that the Road
is aware of the problem and expects to make the improvements
that are required in the near future. Carried.
Motion No.8
Moved by Burton, seconded by Swerdon
It is recommended that the report from Road Superintendent Fred
Haughton concerning clearing and cutting of wood tenders for
Part Lot 36, Concession 1, be received and adopted. Carried.
Motion No.9
Moved by Swerdon, seconded by Burton
It is recommended that we do now adjourn @ 7:59 p.m. to allow
for a Special Public Meeting to be held under Section 34(1) of
the Planning Act and further to reconvene following this
Special Public Meeting. Carried.
Motion No. 10
Moved by Burton, seconded by Swerdon
It is recommended that we adjourn In-Camera @ 8:55 p.m. with
Solicitor David White, Treasurer Henry Sander, Mr. Ken Tran,
Mr. & Mrs. Charles Simpson, and Mr. Glen Bidwell. Carried.
- 4 -
Motion No. 11
Moved by Halfacre, seconded by Burton
It is recommended that we rise and report from In-Camera
@ 10:18 a.m. Carried.
Motion No. 12
Moved by Burton, seconded by Halfacre
It is recommended that David White, Township Solicitor contact
Jane Pepino and ask if she would accept a retainer from
Oro Township. Carried.
Motion No. 13
Moved by Burton, seconded by Halfacre
It is recommended that the draft letter to the Central Oro
Ratepayers Association in response to questions 2 and 3 in
their letter dated May 5, 1988 be approved. Carried.
Motion No. 14
Moved by Halfacre, seconded by Burton
It is recommended that the Township Solicitor David White be
directed to contact the abutting land owners shown on the
plan of survey of Part of Lot 16, Concession 12 and further the
Administrator/Clerk have the property appraised. Carried.
Motion No. 15
Moved by Burton, seconded by Swerdon
It is recommended that the confidential correspondence from
Mel Jamieson with regards to Lot 20, Concession 6 be received
and further the Administrator/Clerk advise Mr. Jamieson of
the following: that the Municipality will investigate
Mr. Jamieson's proposal by having the Township Planner prepare
a report for Council. Carried.
Motion No. 16
Moved by Halfacre, seconded by Burton
It is recommended that Joan Fletcher, Tax Collector, not be
allowed to attend the Association of Municipal Tax Collectors
of Ontario Annual Conference to be held September 11th to 14th,
1988 in Oshawa. Carried.
Motion No. 17
Moved by Halfacre, seconded by Burton
It is recommended that the report from Henry Sander, Treasurer
with regards to the Tax Collector's attendance at a fall
conference in Oshawa be received and adopted. Carried.
Mo
by Burton, seconded by Halfacre
It is recommended that the report from Robert W. Small,
istrator/Clerk with regards to Inter-Departmental Charges
received and adopted.
Recorded vote requested by Councillor Swerdon:
Councillor ¡ :werdon
Reeve Drury
Councillor Burton
Deputy Reeve Halfacre
nay
yea
yea
yea
Carried.
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Motion No. 19
Moved by Burton, seconded by Halfacre
It is recommended that the letter from the County of Simcoe's
engineering office with regards to the Barrie Suburban
Roads Commission Meeting to be held September 7, 1988 be
received and further the Administrator/Clerk advise the
County Engineer that the following persons will be attending
the above noted meeting: Deputy Reeve Halfacre, Robert W.
Small, Fred Haughton, and Councillor Caldwell. Carried.
Motion No. 20
Moved by Burton, seconded by Swerdon
It is recommended that the 3-way stop at the corner of County
Roads 27 and 20 be improved in the following areas:
(a)
(b)
(c)
(d)
install white stop lines:
install 2 missing warning stop signs:
place flasher over stop signs:
review intersection for sight lines.
Carried.
Motion No. 21
Moved by Swerdon, seconded by Burton
It is recommended that the following correspondence be
received and filed:
3(b) Clerk, City of Barrie re: Distribution of Trustees on
Simcoe County Board of Education
(c) Clerk, City of Barrie re: Distribution of Trustees on
Simcoe County Roman Catholic Separate School Board
(l) David S. White, Solicitor re: OMB and Glendening Farm Ltd.
(m) W. Smith, Consumers Gas re: Decision on Sale of Gas in
Ontario by Brokers
(0) A.M.O. re: County and Regional Conference, October 2-5, 1988
4(c) Clerk, County of Simcoe re: 4-way traffic count County
Roads 20 and 27
(d) Clerk, County of Simcoe re: speed limit - Hamlet of Edgar
(e) Ontario Provincial Police re: speeding gravel trucks
through Hamlet of Edgar
(f) Engineer, County of Simcoe re: 2nd Line of Oro and County
Road 20
(g) R.G. Robinson & Associates letter to G.M. Sernas & Associates
re: Sugarbush Subdivision - Phase Three
(h) R.G. Robinson & Associates, Inspection Reports 2 to 11,
Sugarbush Phase 3
(i) R.G. Robinson & Associates letter to G.M. Sernas & Associates
re: Sugarbush Subdivision - Phase Three
(j) Plans Administration Branch, Ministry of Municipal Affairs
re: Revision to Condition 8 to Draft Plan Approval for
Sugarbush Subdivision Phase 3
(k) R.G. Robinson & Associates letter to G.M. Sernas & Associates
re: Sugarbush Subdivision Phase Three
(I) Minutes of Site Meeting re: Harbourwood Subdivision Phase IIA
(m) Ministry of Natural Resources letter to James Dick
Construction Limited re: licence to operate a gravel pit
on Part Lot 8, Concession 7 Carried.
Motion No. 22
Moved by Burton, seconded by Swerdon
It is recommended that Section 5, entitled Security, be deleted
from the Site Plan Agreement form. Carried.
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Motion No. 23
Moved by Burton, seconded by Halfacre
It is recommended that we do now adjourn @ 11:00 p.m.
Carried.
/U~~'
Reev~ Robert E. D r