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08 04 1987 Council Minutes THE CORPORATION OF THE TOWNSHIP OF ORO TUESDAY, AUGUST 4, 1987 - COUNCIL CHAMBERS COUNCIL MEETING SIXTY-SEVENTH MEETING 1985-88 COUNCIL Oro Council met this evening pursuant to adjournment at 7:00 p.m. with the following members present: Reeve Robert E. Drury Deputy Reeve Thelma Halfacre Councillor David Burton Councillor David Caldwell Councillor Robert Swerdon Reeve Robert E. Drury chaired the meeting. Reeve Robert E. Drury opened the meeting with a prayer. Also present were: Pat McConnell, Garfield Burton, Lynda Crawford, Helen Engbert, Douglas Weir, Donald Munro, and one member of the press. 1. Disclosure and Declaration of Conflict of Interest - none declared 2. Consent Agenda (a) Acres Ltd. re: Newsletter Lake Simcoe Rule Curve Change (b) Mrs. Elda Gough to County of Simcoe Roads Dept. re: Old Barrie Road between the 1st and 3rd Concessions (c) Doug Cooper, Orillia Lacrosse re: thank you letter (d) Ministry of Municipal Affairs re: 1986 Financial Statements (e) A.M.C.T. of Simcoe County North re: September 8, 1987 Meeting (f) Ministry of Municipal Affairs to J.W. Nixon re: Township of Oro, Draft plan of Subdivision (Oro Hills) (g) Sam Costanza re: road maintenance of Parkside Drive 3. Deputations 7:30 p.m. Various people in the audience asked questions with regards to tax adjustments under section 496 and 495 of the Municipal Act. 4. Reports of Municipal Officers (a) Jim Shellswell, Waterworks Supt. re: fire hydrant, Shelswell Blvd. (b) Jim Shellswell, C.B.O. re: July 1987 Monthly Building Report 5. Communications (a) Township of Orillia re: Oro/Orillia Town Line (b) B.A.F.M.A. re: On-Site Security for fall event (c) J.W. Nixon re: amount of Cash-in-Lieu for Oro Hills subdivision (d) Nancy Jermey re: yield sign in the police Village of Hawkestone 6. Questions Councillor Caldwell asked a question with regards to a letter from the Ministry of Municipal Affairs concerning the 1986 financial statements and the benefits of increasing the Municipality's working Capital Reserves; Councillor Burton and Deputy Reeve Halfacre commented on the Administrator's letter to Mrs. E. Fox with regards to the Township's Park Development Policy; Reeve Drury read a letter from Mrs. Nancy Jermey concerning a yield sign in the Police Village of Hawkestone and requested the Administrator to secure a report from the Road Superint=ndent on the above mentioned letter; - 2 - 6. Questions - cont'd Council requested the Administrator to report on those Municipalities paying their staff to attend Associations sponsored social events; The Administrator/Clerk was also asked to research the Township's By-Laws to determine whether or not golf is prohibited by By-law and have this item referred to the next Parks & Recreation Meeting. Motion No. I Moved by Burton, seconded by Swerdon Be it resolved that the minutes of the Regular Council Meeting held Monday, July 20, 1987 be adopted as printed and circulated. Carried. Motion No. 2 Moved by Swerdon, seconded by Burton Be it resolved that the accounts as presented for the period ending Tuesday, August 4, 1987 in the amount of $ 36,190.96 plus payroll for the period ending July 16, 30, 1987 the amount of $48,425.13 in accordance with the computer print out presented to Council, be approved for payment. Carried. Motion No. 3 Moved by Halfacre, seconded by Caldwell Be it resolved that the road expenditures for the period ending Tuesday, August 4, 1987 be accepted as presented and further the Treasurer be authorized to issue cheques in the amount of $ 206,327.52. Carried. Motion No. 4 Moved by Swerdon, seconded by Burton Be it resolved that the recommendations listed on the Consent Agenda be approved with the exception of the following items: (e) A.M.C.T. of Simcoe County North re: September 8, 1987 Meeting and further that the correspondence from the Consent Agenda not approved be considered by Council individually. Carried. Motion No. 5 Moved by Caldwell, seconded by Halfacre Be it resolved that the Report from Jim Shellswell, Waterworks with regards to a fire hydrant on Shelswell Boulevard be received and adopted and further two hydrants be purchased if Dave McKee is agreeable. Carried. Motion No. 6 Moved by Burton, seconded by Swerdon Be it resolved that the report from the Chief Building Official Jim with regards to the monthly Building Report for the month of July be carried. - 3 - Motion No. 7 Moved by Halfacre, seconded by Caldwell Be it resolved that the Administrator/Clerk correspond with the Township of Orillia and advise them that the Township of Oro has no immediate plans to hard surface the Oro/Orillia Town Line and further have directed its Road Superintendent to proceed with providing normal maintenance to this particular road as Council feel this section of road is comparable to most other gravel roads in the Township. Carried. Motion No. 8 Moved by Burton, seconded by Swerdon Be it resolved that the Corporation of the township of Oro acknowledges approves of the On-Site Security for the fall event to be held September 10, II, 12 & 13th, 1987 as outlined in correspondence dated July 27, 1987 from the Barrie Automotive Flea Market Association. Carried. Motion No. 9 Moved by Caldwell, seconded by Halfacre Be it resolved that we amend Resolution No. 10 to have an appraisal on the land in the Oro Hills Subdivision prior to accepting the offer of cash-in-lieu for the subdivision offered by the developer. Councillor Burton requested a recorded vote: Councillor Burton Deputy Reeve Halfacre Reeve Drury Councillor Swerdon Councillor Caldwell yea yea yea yea yea Carried. Motion No. 10 Moved by Halfacre, seconded by Burton Be it resolved that the Corporation amount of $4,727.00 as Cash-In-Lieu until an appraisal is received. of the Township of Oro not accept the for the proposed Oro Hills Subdivision, Carried. Motion No. 11 Moved by Halfacre, seconded by Caldwell Be it resolved that the following applications under Section 495 and 496 of the Municipal Act 1980 as amended, and presented to Council; recommended by the Assessors of Simcoe County Assessment Office (Region 16) for assessment reduction be accepted and further the appropriate tax adjustments be applied. I. Frank and Rodney Reid, W pt. lot 20, Con. I. A barn on this property was demolished in 1986, and is therefore entitled to a cancellation of building taxed from January 1, 1987 to December 31, 1987. Taxes to be concelled based on the public commercial assessment of $386. 2. David Harris, W pt. lot 20, Con. I. A barn used for commercial purposes was torn down in 1986. The tenant is therefore entitled to a reduction in business taxes. Business taxes based on the business public assessment of $112. are to be cancelled from January 1, 1987 to December 31, 1987. - 4 - Motion No. 11 - cont'd 3. Norman A. Campbell, Con. 4 E pt. lot 20. A stable on this property was demolished prior to 1987. The owner is therefore entitled to a cancellation of building taxes from January 1, 1987 to December 31, 1987. Taxes to be cancelled based on the public residential assessment of $12. 4. Helen Caroline Englert and Douglas Wayne Weir, S pt. lot 15, Con. 5. A house on this property was demolished in January of this year. The owner is therefore entitled to a cancellation of building taxes from February 1 to December 31, 1987. Taxes to be cancelled based on the public residential assessment of $265. 5. Barrie Second Hand, S pt. lot 20, Con. 6. Since this occupant ceased to carryon business at this location on December 31, 1986. the business taxes based on the business public assessment of $830. are to be cancelled from January I, 1987 to December 31, 1987. 6. Donald Franklin Whibley, Orillia Golf & Country club, E pt lot I N pt. lot 2, Con. 11. Since tenant No. 0001 was assessed for a larger area than he actually uses for business, it is recommended that taxes to the owner be cancelled on a conversion of rates from commercial public to residential public, based on the occupant assessment of $1208. from January 1 to December 31, 1987. 7. Donald Franklin Whibley, Orillia Golf & Country Club, E pt lot I N pt. lot 2, Con. 11. This occupant was assessed for a larger area than he actually uses for business at this location, business taxes based on the business public assessment of $365 are to be cancelled from January 1 to December 31, 1987. 8. Donald and Cynthia Munro, Lot 6, Plan M80. Since this property appeared as commercial, in error, on this year's roll, it is recommended that taxes to the owner be cancelled on a conversion of rates from commercial public to residential public based on the assessment of $4333. from January I to December 31, 1987. 0 9. Jane and Robert McNally, Lot 14, Plan 1222. The cottage on this property was removed in December, 1986. The owners are therefore entitled to a cancellation of building taxes, from January I to December 31, 1987. Taxes to be cancelled based on the residential public assessment of $522. 10. Gordon Hockley, Lot I, Plan 1156. This occupant reduced the area used for business public assessment prior to 1987, business taxes based on the business public assessment of $813. are to be cancelled from January I to December 31, 1987. ll. Elvin and Jean Williams, N pt. lot 8, Con. 2. An old house on this property was demolished prior to 1987, the owners are therefore entitled to a cancellation of building taxes from January 1, 1987 to December 31, 1987, taxes to be cancelled based on the public residential assessment of $48. 12. 655525 Ontario Inc. E pt. lot A. Con. 2. Tenant No. 0001 (655525 Ontario Inc.) plus tenant No. 0002 (Charmane Campbell), ceased to carryon business at this location in 1986, it is recommended that taxes to the owner be cancelled on a conversion of rates from commercial public to residential public, based on the total occupant assessment of $4260 from January 1 to December 31, 1987. 13. 655525 Ontario Inc. E pt lot A Con. 2. Since this occupant ceased to carryon business at this location in 1986, business taxes based on the business public assessment of $880. to be cancelled from January I to December 31, 1987. - 5 - Motion No. II - cont'd 14. Charmane Campbell, E pt lot A, Con. 2. Since this occupant ceased to carryon business at this location in 1986, the business taxes based on the public assessment of $395. to be cancelled from January I to December 31, 1987. 15. M.J. Leisure Ltd. E pt lot 21, con. 7. Since this occupant ceased to carryon business at this location in 1986, business taxes based on the business public assessment of $420. are to be cancelled from January 1 to December 31, 1987. 16. Garfield Burton, Trustee, Oro Station Community Hall. W pt lot 24, Con. 8. Since the owner of this property has been inadvertently overcharged by reason of a gross error in calculation, it is recom- mended an adjustment in taxes from January I to December 31, 1987, based on the public residential assessment of $1416. be cancelled. 17. Ian and Alfreda Kelso, Lot 73, Plan 967. A shed on this property was demolished in January 1987, the owners are therefore entitled to a cancellation of building taxes from February I to December 31, 1987. Taxes to be cancelled based on the public residential assessment of $130. 18. Richard Harry Black, Lots 7 and 24, Plan 589. The cottage on this property was torn down in December 1986, and therefore the owner is entitled to a cancellation of building taxes from January 1 to December 31, 1987. Taxes to be cancelled based on the public residential assessment of $536. 19. William Grantham, Lot 5, Plan 1146. The residence on this property was razed by fire on November 25, 1986. The owner is therefore entitled to a cancellation of building taxes from December 1, 1986 to December 31, 1987. Taxes to be cancelled based on the public residential assessment of $406. 20. Julian Carver and Mary Kennedy lot 225, Plan 626. Since the occupant ceased to carryon business at this address on April 1, 1987, business taxes based on the business public assessment of $345. are to be cancelled from April 1 to December 31, 1987. Sec. 495(1), Hydro Arrears, Nick Jar, lot 12, Plan 655 in the amoun~ of $415.87. Carried. Motion No. 12 Moved by Burton, seconded by Swerdon Be it resolved that the minutes of the Committee of Adjustment meeting held Tuesday, July 21, 1987 be received. Carried. Motion No. 13 Moved by Swerdon, seconded by Burton Be it resolved that the minutes of the Planning Advisory Committee held Thursday, July 23, 1987 be adopted as printed and circulated. Carried. Motion No. 14 Moved by Halfacre, seconded by Caldwell Be it resolved that Report No. 87-12 of the Committee of the Whole Meeting held Monday, July 27, 1987 be adopted as printed and circulated. Carried. - 6 - Motion No. 15 Moved by Caldwell, seconded by Burton Be it resolved that the and Planning Consultant on August 10, 1987. Administrator/Clerk invite Solicitor David White Ron Watkin to the Committee of the Whole Meeting Carried. Motion No. 16 Moved by Halfacre, seconded by Burton Be it resolved that the Administrator/Clerk advertise for the sale in both the Orillia and Barrie Newspapers and Real Estate Boards the following properties: (a) The present Municipal Building, Lots 2,3,4 and 5, Plan 1145, Concession 7 and; (b) Blocks Band C, Registered Plan 1316, Concession l4, Lot 21; and further that the advertisement indicate that the deadline for receiving offers on the above two properties would be August 28, 1987 at 4:30 p.m.; and that the Administrator/Clerk would be permitted to indicate to perspective purchasers the appraised value of each property. Carried. Motion No. 17 Moved by Swerdon, seconded by Burton Be it resolved that the application from Mr. Gordon Roehner, Application P12/87 be deferred until the Township Planner has contacted various Provincial Ministries as well as private consulting firms to obtain related information to the aggregate industry and further, this information is presented to the September meeting of the Planning Advisory Committee. Carried. Motion No. 18 Moved by Caldwell, seconded by Halfacre Be it resolved that a By-Law to authorize the Reeve and Treasurer to borrow certain sums during the year pending the sale of debentures be introduced and read a first and second time and numbered By-Law No. 87-58. Carried. That By-Law No. 87-58 be read a third time, and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried. Recorded vote requested by Reeve Drury: Councillor Burton Deputy Reeve Halfacre Councillor Swerdon Councillor Caldwell Reeve Drury yea yea yea yea yea Motion No. 19 Moved by Burton, seconded by Swerdon Be it resolved that two staff members be permitted to attend the A.M.C.T. (Simcoe County North) Meeting to be held September 8, 1987. Recorded vote requested by Reeve Drury: Councillor Caldwell Deputy Reeve Halfacre Councillor Swerdon Councillor Burton Reeve Drury yea nay nay nay yea Defeated. - 7 - Motion No. 20 Moved by Caldwell, seconded by Burton Be it resolved that two staff members be permitted to attend the A.M.C.T. (Simcoe County North) Meeting to be held September 8, 1987 providing the two staff members pay their way to the event. Carried. Motion No. 21 Moved by Caldwell, seconded by Halfacre Be it resolved that the Corporation of the Township of Oro donate $500. to the Edmonton Tornado Relief Fund. Carried. Motion No. 22 Moved by Burton, seconded by Swerdon Be it resolved that a By-Law to confirm the proceedings of Council be introduced and read a first and second time and numbered By-Law No. 87-59. Carried. That By-Law NO. 87-59 be read a third time, and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried. Motion No. 23 Moved by Halfacre, seconded by Caldwell Be it resolved that Council now adjourn @ 9:05 p.m. Carried. /P~~J?~A Administrator/Clerk Robert Small