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09 21 1987 Council Minutes THE CORPORATION OF THE TOWNSHIP OF ORO MONDAY, SEPTEMBER 21, 1987 - JARRATT COMMUNITY HALL COUNCIL MEETING SEVENTY-NINTH MEETING 1985-88 COUNCIL Oro Council met this evening pursuant to adjournment at 7:00 p.m. with the following members present: Reeve Robert E. Drury Deputy Reeve Thelma Halfacre Councillor David Burton Councillor David Caldwell Councillor Robert Swerdon Also present were: Mr. Henry Sander, Mr. Paul Eenhoorn, Mr. Jim Shellswell, Ms. Holly Spacek, Mr. Fred Haughton, Mr. Wayne Burkholder, Mr. Morris Douglas, Mrs. Susan Grant, Mrs. Marilyn Swerdon, Mr. Lorne Tudhope, Mr. Allan Blight, Mrs. Linda Koster, Mrs. N. Inglis, Mr. John Dobson, Mr. Allan Johnson; also present were three members of the press Reeve Robert E. Drury chaired the meeting. Reeve Robert E. Drury opened the meeting with a prayer. 1. Disclosure and Declaration of Conflict of Interest - none declared 2. Consent Agenda (a) Oro Township Horticultural Society re: Invitation to supper and awards night (b) Ontario Humane Society, Barrie Branch re: August Activity Report (c) N.V.C.A. Foundation re: 4th Annual Fund Raising Dinner (d) ICG Utilities Ltd. re: rate increa~ before the Ontario Energy Board (e) Orillia Public Library Board re: Agenda for Sept. 16, 1987 Meeting (f) Ministry of Tourism & Recreation re: Recreation Grant 517 (g) R.G. Robinson, Ainley & Associates re: Oro Hills Subdivision (h) M.O.E. re: Brocklebank Townhouses (i) Simcoe County District Health Unit re:B~ocklebank Townhouses 3. Deputations (a) 8:00 p.m. (b) 8:15 p.m. The Reeve advised those present that anyone wishing to speak to the proposed By-law 87-67, being a By-law to Authorize the Closing and Sale of Part of the Original Road Allowance between Concession 13 & 14, and more particularly described as Parts 1 and 2, R.P. 51R-15735 may do so at this time. No one present at this meeting spoke on the above noted By-law. The Reeve opened the meeting to those present for general questions of interest to the Community. (1) A question was asked from the audience as to when the New Municipal Building was expected to be opened; The Reeve said he expected it to be opened sometime in January 1988. (2) Mrs. Susan Grant inquired from Council whether or not they had any suggestions for the Jarratt Hall Board on its operation that they had received from other Hall Boards in the Community; Council responded that at this time they had no suggestions from other Hall Boards. - 2 - 4. Reports of Municipal Officers (a) Fred Haughton, Road Superintendent, Confidential Report re: Mr. S.T. Thomson access to Part Lot 37, Concession 1, E.P.R. (b) Dwight Taylor, Arena Manager/Parks Supt. memo re: Scot Pack (c) Bob James, By-law Enforcement Officer re: Confidential Report on BAFMA 5. Communications (a) Mrs. Shirley Cathers re: Bill 8, French Language Services Act (b) Ministry of Transportation and Communications re: Educational Programs (c) Mrs. Ann McIntyre re: BAFMA Fall Event Motion No. 1 Moved by Burton, seconded by Swerdon Be it resolved that the minutes of the Regular Meeting held Tuesday, September 8, 1987 be adopted as printed and circulated. Carried. Motion No. 2 Moved by Halfacre, seconded by Caldwell Be it resolved that the minutes of the Special Public Meeting held Thursday, September 10, 1987 with regards to Development Application P4/87 (Mascioli & Racco) be adopted as printed and circulated. Carried. Motion No.3 Moved by Swerdon, seconded by Burton Be it resolved that the minutes of the Special Public Meeting held Thursday, September 10, 1987 with regards to Development Application P5/87 (Mike Reynolds) be adopted as printed and circulated. Carried. Motion No.4 Moved by Caldwell, seconded by Halfacre Be it resolved that the minutes of the Special Public Meeting held Thursday, September 10, 1987 with regards to Development Application P9/87 (Ukranian National Federation) be adopted as printed and circulated. Carried. Motion No. 5 Moved by Burton, seconded by Swerdon Be it resolved that the minutes of the Special Council Meeting held Thursday, September 10, 1987 be adopted as printed and circulated. Carried. Motion No.6 Moved by Halfacre, seconded by Caldwell Be it resolved that the accounts as presented for the period ending Monday, September 21, 1987 in the amount of $85,712.65 plus payroll for the period ending September 10, 1987 in the amount of $24,621.47 in accordance with computer print-out presented to Council be approved for payment. Carried. Motion No. 7 Moved by Swerdon, seconded by Burton Be it resolved that the Road Expenditures for the period ending September 21, 1987 be accepted as presented and further the Treasurer be authorized to issue cheques in the amount of $8,781.73. Carried. - 3 - Motion No.8 Moved by Caldwell, seconded by Halfacre Be it resolved that the recommendations listed on the Consent Agenda #5 be approved. Carried. Motion No.9 Moved by Halfacre, seconded by Caldwell Be it resolved that the Confidential Report from the Road Superintendent Fred Haughton concerning Mr. S.T. Thomson's access to Part of Lot 37, Concession 1, be received and adopted; and further, Mr. Thomson provide a satisfactory Agreement approved by the Solicitor waiving all liability against the Township, and further an expiry date of December 31, 1988 be included for insurance reasons. Carried. Motion No. 10 Moved by Burton, seconded by Swerdon Be it resolved that the memo from Arena Manager Dwight Taylor concerning the purchase of a Scot Pack be received and further that he be authorized to purchase same providing this expenditure does not increase his Budget. Carried. Motion No. 11 Moved by Swerdon, seconded by Burton Be it resolved that the Confidential Report from the By-law Enforcement Officer Robert James concerning the Barrie Automotive Flea Market Association Fall Event be received. Carried. Motion No. 12 Moved by Caldwell, seconded by Halfacre Be it resolved that the correspondence from Mrs. Shirley Cathers concerning Bill 8, French Language Services Act, be received and acknowledged. Carried. Motion No. 13 Moved by Burton, seconded by Swerdon Be it resolved that the correspondence from the Ministry of Transportation and Communications concerning M.T.C. Educational Program be referred to the Road Superintendent for a report back to Council. Carried. Motion No. 14 Moved by Halfacre, seconded by Caldwell Be it resolved that the correspondence from Mrs. Ann McIntyre concerning the Fall Event for the Barrie Automotive Flea Market Association be referred to the By-law Enforcement Officer Robert James for a Report back to Council. Carried. Motion No. 15 Moved by Caldwell, seconded by Halfacre Be it resolved that the minutes of the Oro Community Centres, Parks and Recreation Committee Meeting held Thursday, September 3, 1987 be adopted as printed and circulated. Carried. Motion No. 16 Moved by Swerdon, seconded by Burton Be it resolved that Report No. 87-14 the Committee of the Whole Mel ting held Monday, September 14, 1987 be adopted as printed and circulated. Carried. - 4 - Motion No. 17 Moved by Swerdon, seconded by Burton Be it resolved that the Arena Manager do a study on 10 Arenas in Simcoe County related to Ice Hour fees for Minor Sports Groups as well as indicating how these minor sports groups are funded and further, this report be presented to the next Parks and Recreation Committee Meeting. Carried. Motion No. 18 Moved by Caldwell, seconded by Halfacre Be it resolved that the Arena Manager be authorized to keep the Parks Truck in operational order. Carried. Motion No. 19 Moved by Halfacre, seconded by Caldwell Be it resolved that the Administrator/Clerk request the Township Solicitor and Township Planning Consultant to report to Council on the feasibility of selling Part of Lot 20, Concession 5, and further delineated as Parts 2, 3 and 4, Plan 51R-1379. Carried. Motion No. 20 Moved by Burton, seconded by Swerdon Be it resolved that a Sub-Committee be formed comprised of the following persons: Mr. Roy Campbell, Reeve Robert E. Drury, and Mr. John Cuppage to approach the Oro District Lions Club with regards to the construction of a soccer field behind the Oro Community Arena and further, that this Sub-Committee receive a written committment from the Lions Club outlining their participation in this project. Carried. Motion No. 21 Moved by Halfacre, seconded by Caldwell Be it resolved that the Administrator/Clerk be directed to prepare an amendment to the Parks and Recreation By-law prohibiting golf in all of Oro Township Parks. Carried. Motion No. 22 Moved by Halfacre, seconded by Caldwell Be it resolved that the Administrator/Clerk and Treasurer be authorized to process the progress payments as approved by the Architect for the New Municipal Building within the five days of receipt by the Township as stipulated in the contract for the construction of the new municipal building, and further that the amount indicated in the progress payment be included in the next set of accounts to be approved by Council. Carried. Motion No. 23 Moved by Swerdon, seconded by Burton Be it resolved that Resolution No. 14 of the Council Meeting held Tuesday, September 8, 1987 be removed from the Table. Carried. Motion No. 24 Moved by Halfacre, seconded by Caldwell Be it resolved that the Corporation of the Township of Oro does not endorse the resolution of the Township of Montague with regards to the beaver population in Ontario. Carried. - 5 - Motion No. 2S Moved by Halfacre, seocnded by Caldwell Be it resolved that a By-law to ~opUp and Close Part of the Original Road Allowance between Concessions 13 and 14 and more particularly described as Parts 1 and 2, R.P. 51R-15735 and dispose of same be introduced and read a first and second time and numbered By-law No. 87-67. Carried. That By-law No. 87-67 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Recorded vote requested by Councillor Caldwell: Deputy Reeve Halfacre Councillor Caldwell Councillor Burton Reeve Drury Councillor Swerdon yea yea yea yea yea Carried. Motion No. 26 Moved by Burton, seconded by Swerdon Be it resolved that a By-law to Regulate and Prohibit the Removal of Topsoil within the Township of Oro be introduced and read a first and second time and Numbered By-law No. 87-68. Carried. That By-law No. 87-68 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Recorded vote requested by Councillor Caldwell: Councillor Burton Councillor Swerdon Councillor Caldwell Deputy Reeve Halfacre Reeve Drury yea yea yea yea yea Carried. Motion No. 27 Moved by Halfacre, seocnded by Caldwell Be it resolved that a By-law to Allow Additional Townhouses on Part Lots 21, 22, 23 and 24, Registered Plan 1, be introduced and read a first and second time and numbered By-law No. 87-69. Carried. That By-law No. 87-69 be read a third time, and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried. Motion No. 28 Moved by Swerdon, seconded by Burton Be it resolved that a By-law to Confirm the Proceedings of Council be introduced and read a first and second time and numbered By-law No. 87-70. Carried. That By-law No. 87-70 be read a third time, and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried. Motion No. 29 Moved by Halfacre, seconded by Caldwell Be it resolved that Council now adjourn at 8:20 p.m. Carried.