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10 05 1987 Council Minutes THE CORPORATION OF THE TOWNSHIP OF ORO MONDAY, OCTOBER 5, 1987 - COUNCIL CHAMBERS COUNCIL MEETING EIGHTIETH MEETING 1985-88 COUNCIL Oro Council met this evening pursuant to adjournment at 7:00 p.m. with the following members present: Reeve Robert E. Drury Deputy Reeve Thelma Halfacre Councillor David Burton Councillor David Caldwell Councillor Robert Swerdon Also present were: Mr. Henry Sander, Mr. Stephen Woodrow, Mr. & Mrs. H. Hamm; also present were three members of the press Reeve Robert E. Drury chaired the meeting. Reeve Robert E. Drury opened the meeting with a prayer. 1. Disclosure and Declaration of Conflict of Interest Councillor Robert Swerdon declared a conflict with item #7(c) of the agenda; the nature of his conflict is that Councillor Swerdon would be the recipient of a compensation award as indicated in the report of the Livestock Valuer. 2. Consent Agenda (a) A.M.O. County and Regional Section Conference Oct. 18-21/87 London (b) International Year of Shelter for the Homeless re: invitation to the I.Y.S.H. Ontario Awards Ceremony (c) (1) G. Kuprenas, M.T.C. re: proposed Industrial Subdivision (confidential) (2) A.F. Atchison, M.T.C. re: proposed Industrial Subdivision " (3) G.R. Morrison, M.T.C. re: proposed Industrial Subdivision " (4) G.R. Morrison, M.T.C. re: proposed Industrial Subdivision " 3. Deputations (a) 7:05 p.m. Henry Sander, Treasurer, spoke to Council with regards to a semi-monthly payroll system (This portion of the meeting was held in Committee of the Whole) (b) Note: Mr. & Mrs. H. Evans, Oro Lea Beach Cottagers Association, did not attend as a deputation at this meeting as they advised the Clerk they had an emergency and were unable to be in attendance at this meeting. 4. Reports of Municipal Officers (a) Henry Sander, Treasurer Report re: semi-monthly payroll system (b) Jim Shellswell, C.B.O. Report re: 1987 September Building Activity (c) Ernest Bidwell, Livestock Valuer re: lamb killed by wolf (d) Fred Haughton, Road Supt. Report re: Courses & Tender Results for 87-09 Winter Sand and 87-10 Snowplowing 5. Communications (a) Mrs. Connie Shelestowsky re: cats being mistreated (b) Orillia Public Library re: Ontario Public Library Week (c) Township of Matchedash re: financing of S.E. LeCaron School (d) Donald W. Jenkins, Solicitor re: reduction of Letter of Credit Scott Silo Construction Ltd. (e) W.Dan Mansell, Ministry of Natural Resources re: Backhoe Survey, Township of Oro, Right of Ways (f) W.H. Stafford, Bell Canada re: easement to install equipment panel (g) Sheila Richardson, Ontario Good Roads Assoc. re: 1988 Annual Conference - 2 - (h) Ms. Shirley Cathers re: bilingualism in Ontario (i) Mrs. Debbi Barton, Oro Station Playschool Group re: use of Old Township Hall (j) Ian F. Rogers, Solicitor re: B.A.F.M.A. Site Plan (k) Confidential Offer to Purchase re: industrial property (1) D.S. White, Township Solicitor, confidential letter re: York Sand and Gravel (m) R.G. Robinson, P. Eng. of Ainley & Associates Ltd. re: Audubon Estates Subdivision Letter of Credit 6. Questions (a) Deputy Reeve Halfacre directed the Administrator/Clerk to investigate the garbage that has not been properly been disposed of at the new municipal building. (b) Councillor Burton directed the Administrator/Clerk to contact the Road Superintendent and advise him of the various complaints he had received concerning the washouts on the Lakeshore Road between the 5th and 7th Line. Motion No. 1 Moved by Swerdon, seconded by Burton Be it resolved that Council go into Committee of the Whole @ 7:04 p.m. Carried. Motion No. 2 Moved by Burton, seconded by Swerdon Be it resolved that Council rise and report from Committee of the Whole @ 7:40 p.m. Carried. Motion No. 3 Moved by Caldwell, seconded by Halfacre Be it resolved that the minutes of the Regular Meeting of Council held Monday, September 21, 1987 be adopted as printed and circulated. Carried. Motion No.4 Moved by Burton, seconded by Swerdon Be it resolved that the accounts as presented for the period ending Monday, October 5, 1987 in the amount of $77,303.29 plus payroll for the period ending September 24, 1987 in the amount of $22,123.34 in accordance with the computer print-out presented to Council be approved for payment. Carried. Motion No. 5 Moved by Caldwell, seconded by Halfacre Be it resolved that the road expenditures for the period ending Monday, October 5, 1987 be accepted as presented and further, the Treasurer be authorized to issue cheques in the amount of $38,222.11. Carried. Motion No. 6 Moved by Swerdon, seconded by Burton Be it resolved that the Recommendations listed on the Consent Agenda #5 be approved. Carried. - 3 - Motion No. 7 Moved by Caldwell, seconded by Halfacre Be it resolved that the Report from Treasurer Henry Sander concerning semi-monthly payroll be received and further the present payroll system be maintained for 1988 and the Treasurer tender the Township banking services prior to June 30, 1988 and advise all Township Employees that Council is recommending a semi-monthly payroll system to be implemented as of January 1, 1989 to include a direct payroll banking system. Councillor Burton requested a recorded vote: Deputy Reeve Halfacre Councillor Swerdon Reeve Drury Councillor Burton Councillor Caldwell yea yea yea yea yea Carried. Motion No.8 Moved by Swerdon, seconded by Burton Be it resolved that the Report from Jim Shellswell, Chief Building Official with regards to the Building Report for the month of September, 1987 be received. Carried. Note: Councillor Robert Swerdon declared a conflict of interes~ left the room and did not vote on Resolution No.9. Motion No.9 Moved by Caldwell, seconded by Halfacre Be it resolved that the Report from Livestock Valuer Ernest Bidwell for livestock killed owned by Robert Swerdon, at an estimated value of $90.00 be received, and further the Treasurer be authorized to issue a cheque to Mr. Robert Swerdon in the amount of $90.00. Carried. Motion No. 10 Moved by Burton, seconded by Swerdon Be it resolved that the Report from Road Superintendent Fred Haughton concernfug O.P.G.R.A. Courses be received and adopted. Carried. Motion No. 11 Moved by Halfacre, seconded by Caldwell Be it resolved that R. & R. Sales be awarded Contract No. 87-10, Route A, for the 1987-88 Winter season snowplowing at a rate of $52.00 per hour and $52.00 per day stand-by. Carried. Motion No. 12 Moved by Caldwell, seconded by Halfacre Be it resolved that the tender of C. Varcoe Limited be accepted in the amount of $26,175.00 for Winter Sand, Contract No. 87-09. Carried. Motion No. 13 Moved by Halfacre, seconded by Caldwell Be it resolved that the correspondence from Mrs. Connie Shelestowky concerning the mistreatment of cats be referred to the Animal Control Officer and the Ontario Humane Society for a report to Council. Carried. - 4 - Motion No. 14 Be it resolved that whereas information is essential to the community for personal growth, recreation and education, and whereas the public library is a resource which provides programs and materials for the community, and whereas it is recognized that the public library provides an essential and vital service to the community, therefore I Robert Drury, Reeve of the Township of Oro proclaim October 19 - 25, 1987 to be Ontario Public Library Week and encourage every person to visit our local library this week and throughout the year. Carried. Motion No. 15 Moved by Halfacre, seconded by Caldwell Be it resolved that the Corporation of the Township of Oro does support the Township of Matchedash resolution concerning the financing of the E.S. LeCaron School. Carried. Motion No. 16 Moved by Swerdon, seconded by Burton Be it resolved that the correspondence from Donald W. Jenkins, Solicitor, concerning the Letter of Credit for Scott Silo Construction Ltd. be referred to Ainley & Associates for a report back to Council. Carried. Motion No. 17 Moved by Halfacre, seconded by Caldwell Be it resolved that the Corporation of the Township of Oro grants permission to the Ministry of Natural Resources to conduct a backhoe survey on Township right-of-ways and that all holes be refilled and the results of the survey be sent to the Township of Oro. Carried. Motion No. 18 Moved by Burton, seconded by Swerdon Be it resolved that the Corporation of the Township of Oro consider granting an easement 10 x 10 metres to install an equipment cabinet providing that all legal and survey costs are borne by Bell Canada and further, the Road Supt. report to Council prior to the granting of this easement. Carried. Motion No. 19 Moved by Swerdon, seconded by Burton Be it resolved that reservations be made for the following persons to attend the 1988 Annual Conference of the Ontario Good Roads Association to be held in Toronto from Sunday, February 21st to Wednesday, February 24th, 1988: Councillor Caldwell and Reeve Drury with alternate Deputy Reeve Halfacre. Carried. Motion No. 20 Moved by Halfacre, seconded by Caldwell Be it resolved that the correspondence from Mrs. K.L. Cathers be received and further, the Administrator/Clerk be directed to prepare a resolution for the next Council Meeting declaring the Township of Oro officially unilingual. Carried. - 5 - Motion No. 21 Moved by Burton, seconded by Swerdon Be it resolved that the Township of Station Playschool Group to use the and further, the Corporation of the to a liquor permit being taken out. Oro grants permission to the Oro Old Town Hall on November 14, 1987 Township of Oro has no objection Carried. Motion No. 22 Moved by Caldwell, seconded by Halfacre Be it resolved that the Administrator/Clerk be directed to correspond with Mr. Ian F. Rogers with regards to the Barrie Automotive Flea Market and advise him as follows: that Council would entertain an application for a new by-law and site plan provided all conditions of the Planning Act are met, i.e. public notice as required. Carried. Motion No. 23 Moved by Caldwell, seconded by Halfacre Be it resolved that the Corporation of the Township of Oro accept the Agreement of Purchase and Sale from Mr. H. Hamm to purchase part of Lot 22, Concession 5, being Part 4, Plan 51R-15707 subject to the Township of Oro obtaining a 1 foot reserve around perimeter of property and an acceptable site plan agreement. Carried. Motion No. 24 Moved by Burton, seconded by Swerdon Be it resolved that the correspondence from David S. White, Township Solicitor with regards to York Sand and Gravel Limited be received, and further the Solicitor be directed to advise York Sand and Gravel as outlined in items 1 and 2 in the above noted correspondence and further that Mr. Spencer Vernon be invited to the Committee of the Whole Meeting to be held on October 26, 1987 and our Solicitor Mr. David S. White should also be in attendance. Carried. Motion No. 25 Moved by Halfacre, seconded by Caldwell Be it resolved that the existing Letter of Credit be reduced on the Audubon Estates Subdivision to $84,315.00 in accordance with Ainley & Associate's letter of October 5, 1987, upon receipt of a Statutory Declaration, in approved form, from the Developer that all outstanding accounts on the subdivision have been paid. Carried. Motion No. 26 Moved by Swerdon, seconded by Burton Be it resolved that the minutes of the Planning Advisory Committee Meeting held September 24, 1987 be adopted as printed and circulated. Carried. Motion No. 27 Moved by Caldwell, seconded by Halfacre Be it resolved that Report No. 87-15 Committee of the Whole Meeting held Monday, September 28, 1987 be adopted as printed and circulated. Carried. - 6 - Motion No. 28 Moved by Halfacre, seconded by Caldwell Be it resolved that the minutes of the Oro Library Advisory Committee Meeting held Monday, September 28, 1987 be adopted as printed and circulated. Carried. Motion No. 29 Moved by Burton, seconded by Swerdon Be it resolved that the Administrator/Clerk invite Ms. Jayne Naiman and Mr. Brian Nixon of the Ministry of Municipal Affairs to a Special Meeting of the Planning Advisory Committee and further, members of the Committee of Adjustment are to be invited to this Special Meeting. Carried. Motion No. 30 Moved by Caldwell, seconded by Halfacre Be it resolved that the proposed Draft Plan of Subdivision of Johnson Construction Limited to be located at Prices Corners, Part of Lot 1, Concession 14, be deferred at this time. Carried. Motion No. 31 Moved by Swerdon, seconded by Burton Be it resolved that the Council of the Corporation of the Township of Oro advise the Ministry of Municipal Affairs that following the Ministry's approval of the Official Plan Amendment No. 26, Council will proceed with an additional amendment related to satisfying the requirements of the Ministry of the Environment with respect to including "Area Assessment" Policies for Waste Disposal Sites in the TownshiiJ's Official Plan. Carried. Motion No. 32 Moved by Caldwell, seconded by Halfacre Be it resolved that the Treasurer be permitted to submit a Petition to the Ministry of Transportation and Communications for an Interim Payment of Subsidy under the Public Transportation and Highway Improvement Act. Carried. Note: Reeve Robert E. Drury left the chair at 8:50 p.m. to introduce Resolution No. 33. Deputy Reeve Halfacre assumed the chair at 8:51 p.m. and acting as the Chairperson for Resolution No. 33. Reeve Robert E. Drury reassumed the chair at 8:55 p.m. Motion No. 33 Moved by Drury, seconded by Burton Be it resolved that the Township of Oro send congratulations and best wishes to Leslie Saila-Sedgwick in her recent victory in the Canadian Equestrian Championships held near Collingwood recently, and that the Township of Oro wishes her good luck in her quest for a spot on the Olympic Team. Carried. Motion No. 34 Moved by Swerdon, seconded by Burton Be it resolved that a By-law to Prohibit the Playing of Golf in Township Parks be introduced and read a first and second ti~~ and numbered By-law No. 87-71. That By-law No. 87-71 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried. - 7 - Motion No. 35 Moved by Swerdon, seconded by Burton Be it resolved that Council go into Committee of the Whole @ 9:20 p.m. with Mr. & Mrs. Jain. Carried. Motion No. 36 Moved by Burton, seconded by Swerdon Be it resolved that Council rise and report from Committee of the Whole @ 9:47 p.m. Carried. Motion No. 37 Moved by Swerdon, seconded by Burton Be it resolved that a By-law to Confirm the Proceedings of Council be introduced and read a first and second time and numbered By-law No. 87-72. Carried. That By-law No. 87-72 be read a third time, and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried. Motion No. 38 Moved by Halfacre, seconded by Caldwell Be it resolved that Council now adjourn @ 9:45 p.m. Carried. ~ ~