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10 13 1987 COW Minutes THE CORPORATION OF THE TOWNSHIP OF ORO COMMITTEE OF THE WHOLE MEETING REPORT NO. 87-16 TUESDAY, OCTOBER 13, 1987 @ 7:00 P.M. - COUNCIL CHAMBERS The following members were present: Reeve Robert E. Drury Deputy Reeve Thelma Halfacre Councillor David Burton Councillor David Caldwell Councillor Robert Swerdon Also present were: Mr. Henry Sander, Mr. Fred Haughton and Mr. Stephen Woodrow Reeve Robert E. Drury chaired the meeting. 1. Disclosure and Declaration of Conflict of Interest - none declared 2. Deputations - none 3. Finance, Administration and Fire The following correspondence and items for discussion were presented: (a) Ontario Municipal Administrator's Association re: O.M.E.R.S. Brief to the Rowan Task Force on Pensions David S. White, Confidential letter re: Township of Oro and Hesser Paul Eenhoorn, Fire Chief re: monthly Report for September (b) (c) 4. Public Works The following correspondence and items for discussion were presented: (a) (b) Robert Boyce Re: permission to install water line on Township Road Fred Haughton, Road Supt. Confidential Report re: Mechanic/Operator and Equipment Operator Morton Dale re: erosion of creek (c) 5. Planning and Development The following correspondence and items for discussion were presented: (a) (b) (c) (d) (e) Ontario Humane Society, Activity Reports for the month of September/87 Minutes of Committee of Adjustment meeting held Tuesday, September 22, 198 Committee of Adjustment Agenda for Tuesday, October 20, 1987 Bruce Anderson, Livestock Valuer re: calf killed by wolves Bruce Anderson, Livestock Valuer re: ewe injured and lambs killed by dogs 6. Community Services The following correspondence and items for discussion were presented: (a) E.C.S. Consultants re: Confidential Report - Proposal for Services, Feasibility Study for Library Services Minutes of the Oro Library Advisory Committee Meeting held October 8, 1987 Recommendations from the Oro Library Advisory Committee Meeting held October 8, 1987 Minutes of the Community Centres, Parks and Recreation Committee Meeting held Thursday, October 8, 1987 Recommendations from the Community Centres, Parks and Recreation Committee Meeting held October 8, 1987 (b) (c) (d) (e) - 2 - Motion No.1 Moved by Halfacre, seconded by Caldwell It is recommended that whereas the Province of Ontario has established a Task Force to review the investment of public sector pension funds in Ontario and; Whereas one of the options under consideration is a merger of all public sector pension funds including O.M.E.R.S. and; Whereas the O.M.E.R.S. Board have studied this option and deem it detrimental to the members of the O.M.E.R.S. and have demonstrated their objections in a brief to the Task Force; Now Therefore be it resolved that the Township of Oro strongly objects to any proposal which would merge O.M.E.R.S. investments with other public sector pension funds and which would in effect compromise O.M.E.R.S. investment policies. Carried. Motion No.2 Moved by Swerdon, seconded by Burton It is recommended that the confidential correspondence from David S. White re: Township of Oro and Hesser be received and further that Rudy Mak surveyor be allowed to resurvey the Colborne Street right-of-way. Carried. Motion No.3 Moved by Caldwell, seconded by Halfacre It is recommended that Fire Chief Paul Eenhoorn's monthly Activity Report for September be received. Carried. Motion No.4 Moved by Halfacre, seconded by Caldwell It is recommended that the Report from Road Superintendent Fred Haughton re: the position of Mechanic/Operator be received and adopted. Carried. Motion No.5 Moved by Burton, seconded by Swerdon It is recommended that the Report from Road Superintendent Fred Haughton re: the position of Equipment Operator be received and adopted. Carried Motion No.6 Moved by Burton, seconded by Swerdon It is recommended that the minutes of the meeting of the Committee of Adjustment held Tuesday, September 22, 1987 be received. Carried. Motion No.7 Moved by Caldwell, seconded by Halfacre It is recommended that the Township Planner and and Planning Consultant comment on Application No. B68/87 of the Committee of Adjustment Meeting held September 22, 1987 to determine reasons for decline of application. Carried. Motion No.8 Moved by Caldwell, seconded by Halfacre It is recommended that the Agenda for the Committee of Adjustment Meeting held Tuesday, October 20, 1987 be received. Carried. - 3 - Motion No.9 Moved by Burton, seconded by Swerdon It is recommended that the for livestock killed owned of $300.00 be received and issue a cheque to Mr. John Report of Livestock Valuer Bruce Anderson by John Jermey, at an estimated value further, the Treasurer be authorized to Jermey in the amount of $300.00. Carried. Motion No. 10 Moved by Halfacre, seconded by Caldwell It is recommended that the Report of the Livestock Valuer Bruce Anderson for livestock killed owned by Mr. Mel Mawdsley, at an estimated value of $200.00 be received and further, the Treasurer be authorized to issue a cheque to Mr. Mel Mawdsley in the amount of $200.00. Carried. Motion No. 11 Moved by Halfacre, seconded by Caldwell It is recommended that the firm of Environmental Consulting Services Limited be hired by the Township of Oro to do a Feasibility Study at a cost of $13,000.00 for Stage 1 and a further $5,500.00 for Stage 2, providing that Stage 1 reveals that funding is feasible and that the residents are in favour of a Township owned and operated library facility; and further, that a committment in writing is received from the Ministry of Culture and Communications for a minimum of 50% of the total cost of this Study; and that the Administrator/Clerk send a copy of the proposal for services as submitted by Environmental Consulting Services Limited to the Ministry of Culture and Communications and request the approval of the aforementioned grant. Carried. Motion No. 12 Moved by Swerdon, seconded by Burton It is recommended that the minutes of the Oro Library Advisory Committee meeting held Thursday, October 8, 1987 be received and adopted. Motion No. 13 Moved by Burton, seconded by Swerdon It is recommended that the minutes of the Oro Community Centres, Parks & Recreation Committee Meeting held Thursday, October 8, 1987 be received and adopted. Carried. Motion No. 14 Moved by Caldwell, seconded by Halfacre It is recommended that the following persons attend the County of Simcoe Recreation and Special Services Department Recreation Conference to be held on Saturday, October 24, 1987 at the Simcoe County Museum: Mr. Dwight Taylor, Mrs. Barbara Renshaw and Councillor David Caldwell. Carried. Motion No. 15 Moved by Swerdon, seconded by Burton It is recommended that the following persons be appointed to the Township of Oro Olympic Torch Relay Celebration Committee: Mr. Dwight Taylor, Mrs. Barbara Renshaw, Councillor David Caldwell and Councillor David Burton. Carried. Motion No. 16 - 4 - Moved by Swerdon, seconded by Burton It is recommended that the Ice Time Rate for Minor Groups be increased to $40.00 per hour, $58.00 per hour for Adult Groups and $53.00 per hour for the Oro 77's and the Oro Rockets; these rates will apply for evening and weekends are to be effective for the Fall of 1988, and further the Arena Manager/Parks Superintendent advise the Groups affected as soon as possible, in writing, to be approved by the Administrator/Clerk. Recorded vote requested by Councillor Caldwell: Reeve Drury Councillor Burton Councillor Caldwell Councillor Swerdon Deputy Reeve Halfacre Motion No. 17 yea yea yea yea yea Carried. Moved by Halfacre, seconded by Caldwell It is recommended that Dwight Taylor, Arena Manager/Parks Superintendent include a price for portable toilets and portable water line to be installed at the Oro Lions Park in his 1988 Budget. Carried. Motion No. 18 Moved by Caldwell, seconded by Halfacre It is recommended that the Township of Oro commit funds to the excavation and drainage of a new soccer field behind the Oro Township Arena up to a maximum cost of $25,000.00 to be taken from the proceeds of the sale of property described as Part of Lot 20, Concession 5, and further delineated as Parts 2,3 and 4, Plan 51R-1379; and further this work proceed in 1987 subject to a written financial committment by the Oro Lions Club to the Township of Oro. Recorded vote requested by Councillor Burton: Councillor Swerdon Councillor Caldwell Deputy Reeve Halfacre Councillor Burton Reeve Drury Motion No. 19 yea yea yea yea yea Carried. Moved by Burton, seconded by Halfacre It is recommended that the Administrator/Clerk advertise for sale Part of Lot 20, Concession 5, and further delineated as Parts 2, 3 and 4, Plan 51R-1379 in both newspapers and through both the Orillia and Barrie Real Estate Boards; subject to receiving a Report from the Township Planning Consultant Ron Watkin and Township Solicitor David S. White on the feasibility and legalities of selling this piece of property. Recorded vote requested by Reeve Drury: Reeve Drury Councillor Burton Councillor Swerdon Councillor Caldwell Deputy Reeve Halfacr yea yea yea yea yea Carried. - 5 - Motion No. 20 Moved by Caldwell, seconded by Halfacre It is recommended that $3,000.00 be placed in the 1988 Budget to hire Ian S. Malcolm, Architect to prepare working drawings including architectual, structual, mechanical and electrical drawings sufficient for tendering of the project as outlined in his confidential correspondence dated September 21, 1987; and further these drawings are to be submitted to the Township of Oro by January 15, 1988. Recorded vote requested by Reeve Drury: Councillor Swerdon Councillor Caldwell Councillor Burton Reeve Drury Deputy Reeve Halfacre yea yea yea yea yea Carried. Motion No. 21 Moved by Burton, seconded by Swerdon It is recommended that the following correspondence be received and filed: 5(a) Ontario Humane Society, Activity Reports for the month of September/87 Carried. Motion No. 22 Moved by Caldwell, seconded by Halfacre It is recommended that the Administrator contact Eisses Bros. Construction to demolish Guthrie Community Hall as per tendered price and that the Concerned Citizens Representatives be notified to attend the next Council Meeting to be informed of Council's plans regarding the Community Arena and offer them an opportunity to participate financially. Recorded vote requested by Councillor Burton: Deputy Reeve Halfacre Councillor Caldwell Councillor Burton Reeve Drury Councillor Swerdon yea yea yea yea nay Carried. Motion No. 23 Moved by Swerdon, seconded by Burton It is recommended that we do now adjourn @ 8:36 p.m. Carried. þd'Æ ç/ ~hA~ Députy-Clerk Darlene Sh ridge