11 30 1987 COW Minutes
THE CORPORATION OF THE TOWNSHIP OF ORO
COMMITTEE OF THE WHOLE MEETING
REPORT NO. 87-18 MONDAY, NOVEMBER 30, 1987 @ 9:00 A.M. - COUNCIL CHAMBERS
The following members were present:
Reeve Robert E. Drury
Deputy Reeve Thelma Halfacre
Councillor David Caldwell
Councillor Robert Swerdon
Absent:
Councillor David Burton
Also present were:
Mr. Henry Sander, Ms. Holly Spacek, Mr. and Mrs.
G. Handy, Mr. & Mrs. W. Reid, Mr. Allan Johnson,
Mr. Fred Haughton, and Mr. Dwight Taylor
Reeve Robert E. Drury chaired the meeting.
1.
Disclosure and Declaration of Conflict of Interest - none declared
2.
Deputations
(a)
10:00 a.m.
Mr. & Mrs. G. Handy and Mr. & Mrs. W. Reid appeared
before the Committee at Council's request to discuss
the operations of York Sand and Gravel.
(b)
10:45 a.m.
Mr. Fred Haughton, Road Supt., was present to
discuss his Reports as listed on the Agenda.
(c)
Mr. Dwight Taylor, Arena Manager/Parks Supt. addressed
the Committee on the contents of his confidential
correspondence concerning the position of Director
of Parks and Recreation (this portion of the meeting
was held In-Camera)
12:00 p.m.
3.
Finance, Administration and Fire
The following correspondence and items for discussion were presented:
(a)
Ministry of Municipal Affairs re: Seminar on Municipal Audit and
Capita 1 Planning
John R. Rockburn, Horseshoe Valley Resort re: Official Opening of Inn
Nadine Goman re: donation to the Wye Marsh Wildlife Centre
Henry Sander, Treasurer, Report on Township Employees Group Insurance
Package
Robert W. Small, Administrator/Clerk Report on a Phone System for
the New Municipal Building
Robert W. Small, Administrator/Clerk Report on a Central Vacuum System
for the New Municipal Building
W.M. Salter & Associates re: Change Orders 1, 4 and 5 for the New
Municipal Building
Robert W. Small, Administrator/Clerk Report on moving to the New
Municipal Building
Robert W. Small, Administrator/Clerk Report on cleaning and snow
removal of the New Municipal Building
Resolution re: hiring of O.M.T.P. Student to complete two year term
A.M.O. Re: Report on bulk purchase of Natural Gas
(b)
(c)
(d)
(e)
([)
(g)
(h)
(0
(j)
(k)
4.
Public Works
The following correspondence and items for discussion were presented:
(a)
(b)
D.W. Prosser Lieutenant-Colonel re: military exercise using Township
D.S. White, Township Solicitor, confidential letter re: Oro Sand
and Stone Ltd. and Stewart Construction
Ministry of Transportation re: meeting with the Minister
Road Supt. Fred Haught, n Report re: Old Highway #11 Transfer to
Township and Pearcy "No Parking"
(c)
(d)
- 2 -
(e)
Road Supt. Fred Haughton Report re: Consumers Gas proposed
expansion to Prices Corners
Road Supt. Fred Haughton Confidential Report re: Sandra Cunningham
Road Supt. Fred Haughton Report re: various items
([)
(g)
5.
Planning and Development
The following correspondence and items for discussion were presented:
(a)
(b)
J.A. Knox, Knox, Martin, Kretch Ltd. re: Horseshoe Highlands, Phase 2
576487 Ontario Ltd. (B.A.F.M.A.) re: appeal of Committee of Adjustment
Hearing
T.W. Looker, Chief Inspector Ontario Humane Society re: control and
care of cats
D.S. White, Stewart, Esten confidential letter re: Guthrie Soccer Field
Minutes of the Committee of Adjustment Meeting held Tues. November
17th, 1987
Committee of Adjustment Agenda for Tuesday, December 15, 1987
Holly Spacek, Township Planner, and Robert James, By-law Enforcement
Officer confidential report re: B.A.F.M.A.
(c)
(d)
(e)
([)
(g)
6.
Community Services
The following correspondence and items for discussion were presented:
(a)
Ministry of Culture and Communications re: Community Facilities
Improvement Program Grant (Library Study)
Jane Blackstock, Secretary, Oro Township Horticultural Society re:
Use of New Municipal Building
Dwight Taylor, Arena Manager/Parks Supt. confidential letter re:
position of a Parks and Recreation Director
History Committee Minutes held November 26, 1987
(b)
(c)
(d)
7.
New Business
(a)
Council gave direction to the Road Superintendent to remove the
posts from Plan 626 (Promenade) after he has varified the residency
of the particular constituent as directed by Council.
(b)
The Administrator/Clerk was directed to prepare a Report on the costs
involved in using particular areas of the New Municipal Building such
as snow clearing, light, heat and cleaning required.
Motion No.1
Moved by Halfacre, seconded by Caldwell
It is recommended that the Treasurer and Administrator/Clerk be allowed
to attend the half-day seminar conducted by the Ministry of Municipal
Affairs with regards to the Municipal Audit and Capital Planning to be
held on Wednesday, December 16, 1987 in Barrie, Ontario and further,
Councillor Caldwell and Councillor Swerdon be authorized to attend on
December 15, 1987 in Bracebridge. Carried.
Motion No.2
Moved by Swerdon, seconded by Halfacre
It is recommended that the Administrator/Clerk correspond with the Wye
Marsh Wildlife Centre and advise them that their request for a grant has
been referred to the 1988 Budget. Carried.
Motion No.3
Moved by Caldwell, seconded by Halfacre
It is recommended that the Report from Treasurer Henry Sander with regards
to the Employee Group Insurance Package be received and adopted. Carried.
Motion No.4
Moved by Caldwell, seconded by Swerdon
It is recommended that the Report from Robert W. Small, Administrator/Clerk
with regards to a Phone System for the New Municipal Building be received
and adopted. Carried.
- 3 -
Motion No.5
Moved by Halfacre, seconded by Swerdon
It is recommended that the Report from Robert W. Small, Administrator/Clerk
with regards to the Central Vacuum Cleaning System for the New Municipal
Building be received and adopted. Carried.
Motion No.6
Moved by Caldwell, seconded by Swerdon
It is recommended that the Corporation of the Township of Oro approve
Change Orders 1, 4 and 5. Carried.
Motion No.7
Moved by Caldwell, seconded by Halfacre
It is recommended that the Report from Robert W. Small, Administrator/Clerk
with regards to moving into the New Municipal Building be received and
adopted. Carried.
Motion No.8
Moved by Caldwell, seconded by Swerdon
It is recommended that the Report from Robert W. Small, Administrator/Clerk
with regards to Snow Removal and Cleaning of Municipal Buildings be
received and adopted. Carried.
Motion No.9
Moved by Swerdon, seconded by Halfacre
It is recommended that the Administrator/Clerk be allowed to hire Miss Pat
Vincent under the Ontario Municipal Training Program to start Tuesday,
December 1, 1987 at a salary of $269.74 per week. Carried.
Motion No. 10
Moved by Swerdon, seconded by Halfacre
It is recommended that the Administrator/Clerk advise D.W. Prosser,
Lieutenant Colonel of the Canadian Forces Base, Downsview, Ontario
that the Municipality has no objection to the Canadian Forces using
Township roads during the last week of January, 1988. Carried.
Motion No. 11
Moved by Swerdon, seconded by Halfacre
It is recommended that the Corporation of the Township of Oro advise the
Township Solicitor to correspond with Oro Sand and Stone Ltd. and Russell
H. Stewart Construction Co. to advise them that the Township now wishes
them to carry-out the work specified in the Agreement as related to the
Township road adjacent to the above noted Companies; and further the
Solicitor is to advise the above Companies that failure on the part of
the Developer to carry out any of the work specified by the Agreement
may require the Township to apply to the Ontario Municipal Board for a
rezoning of the subject property.
Recorded vote requested by Reeve Drury:
Reeve Drury
Deputy Reeve Halfacre
Councillor Swerdon
Councillor Caldwell
yea
yea
yea
yea
Carried.
- 4 -
Motion No. 12
Moved by Halfacre, seconded by Swerdon
It is recommended that the minutes of the Oro Township Committee 0
Adjustment Meeting held Tuesday, November 17, 1987 be received. Carried.
Motion No. 13
Moved by Swerdon, seconded by Caldwell
It is recommended that the Agenda for the Committee of Adjustment Meeting
to be held Tuesday, December 15, 1987 be received. Carried.
Motion No. 14
Moved by Caldwell, seconded by Halfacre
It is recommended that the Confidential Report from Holly Spacek, Township
Planner and Robert James, Animal Control/By-law Enforcement Officer
concerning the Barrie Automotive Flea Market Status Report be received.
Carried.
Motion No. 15
Moved by Halfacre, seconded by Swerdon
It is recommended that the Administrator/Clerk with the assistance of
the Road Superintendent and Solicitor if required, is to prepare the
appropriate By-laws to regulate the intersection referred to as
Plan P-1726-120 which was recently turned over to the Township by the
Provincial Government, and further this By-law should include the name
of Cashway Road. Carried.
Motion No. 16
Moved by Halfacre, seconded by Caldwell
It is recommended that the Administrator/Clerk correspond with Mrs. Pearcy
with regards to her Petition requesting "No Parking" on the lakeside
of Lakeshore Road between Concessions 12 and 13 indicating comments of
the Road Superintendent Fred Haughton; and further, asking for her comments
to the Road Superintendent's suggestions. Carried.
Motion No. 17
Moved by Swerdon, seconded by Halfacre
It is recommended that the Road Superintendent's Report concerning Consumers
Gas proposed Georgian Bay reinforcement pipeline from Rugby to Midland be
received and adopted, and further the Administrator/Clerk correspond with
Consumers Gas outlining the Municipality's position based on the Road
Superintendent's Report. Carried.
Motion No. 18
Moved by Swerdon, seconded by Caldwell
It is recommended that the Confidential Report from Road Superintendent
Fred Haughton with regards to Sandra Cunningham's six month review be
received and further, that the Road Superintendent's recommendation with
regards to her 1987 salary be approved retroactive to aerobe 22, 1987
and further Mrs. Cunningham's salary for 1988 will be subject to a further
review by the Administrator/Clerk and the Road Superintendent at a
future date. Carried.
- 5 -
Mot ion No. 19
Moved by Caldwell, seconded by Swerdon
It is recommended that the Report from Road Superintendent Fred Haughton
concerning using the Animal Control/By-law Enforcement Officer for
road patrol be received and adopted. Carried.
Motion No. 20
Moved by Halfacre, seconded by Caldwell
It is recommended that the Report from Road Superintendent concerning the
purchase of a cellular phone be received and adopted. Carried.
Motion No. 21
Moved by Halfacre, seconded by Swerdon
It is recommended that the Report from Road Superintendent Fred Haughton
concerning equipment repairs and maintenance charges to other Municipal
Departments be received and adopted. Carried.
Motion No. 22
Moved by Halfacre,seoonded by Caldwell
It is recommended that the Administrator/Clerk correspond with the Oro
Horticultural Society with regards to letter dated November 18, 1987 and
indicate the following:
(a)
the Township has no objection to the Horticultural Society planting
shrubs and a small flower bed at the Clowes Church Cairn;
(b)
(c)
that the Township of
on Monday nights and
small Committee Room
Monday of the month;
Council would be very appreciative of any landscaping in way of shrubs
or flower beds around the New Municipal Building that the Horticultural
Society feels they could supply;
Oro is using the Council Chambers for meetings
therefore they will not be available, however the
would be available most of the time on the last
(d)
your request to hold the District 16 Fall Seminar on either October
15th or 22nd, 1987 in the Council Chambers is acceptable to the
Municipality provided they are not required as part of the Municipal
Election process, and further the room will accomodate at least
80 people for the type of function you indicate;
the rental fee will be applied once Council has determined the said
cost. Carried.
(e)
Motion No. 23
Moved by Halfacre, seconded by Swerdon
It is recommended that the minutes of the Oro History Committee Meeting
held on Thursday, November 26, 1987 be received. Carried.
Motion No. 24
Moved by Swerdon, seconded by Caldwell
It is recommended that the Township of Oro agree to a Special Service being
held on Sunday, June 11, 1988 (alternate date June 18, 1988) with the
arrangements for the service the responsibility of the Township of Oro
History Committee and further that correspondence be forwarded to the
Ontario Black History Committee requesting their participation and extend
an invitation to Lieutenant Governor Lincoln Alexander to attend. Carried.
- 6 -
Motion No. 25
Moved by Halfacre, seconded by Swerdon
It is recommended that the Administrator/Clerk advise the Oro History
Committee that filing space for the History Committee as well as wall
will be provided, a decision as to its location and size will be made
once the Township has relocated its office and the Administrator/Clerk
has reported to Council on locations available. Carried.
space
Motion No. 26
Moved by Swerdon, seconded by Halfacre
It is recommended that the following correspondence be received and filed:
3(b)
(k)
4(c)
5(a)
(b)
(c)
John R. Cockburn, Horseshoe Valley Resort re: Official Opening of Inn
A.M.O. re: Report on bulk purchase of Natural Gas
Ministry of Transportation re: meeting with the Minister
J.A. Knox, Knox, Martin, Kretch Ltd. re: Horseshoe Highlands, Phase 2
576487 Ontario Ltd. (B.A.F.M.A.) re: appeal of Committee of Adjustment
Hearing
T.W. Looker, Chief Inspector Ontario Humane Society re: control and
care of cats
Ministry of Culture and Communications re: Community Facilities
Improvement Program Grant (Library Study) Carried.
6(a)
Motion No. 27
Moved by Halfacre, seconded by Swerdon
It is recommended that the Official Opening of the New Municipal Building
shall be Friday, June 17, 1988 @ 2:00 p.m. Carried.
Motion No. 28
Moved by Swerdon, seconded by Halfacre
It is recommended that Council go In-Camera @ 11:54 a.m. with Dwight Taylor,
Arena Manager/Parks Superintendent. Carried.
Motion No. 29
Moved by Caldwell, seconded by Swerdon
It is recommended that Council rise and report from In-Camera @ 12:45 p.m.
Carried.
Motion No. 30
Moved by Swerdon, seconded by Halfacre
It is recommended that further to the Confidential Report from the Arena
Manager/Park Superintendent Dwight Taylor concerning the position of
Parks and Recreation Director, Council is prepared to offer to send
Mr. Taylor to the required courses and/or seminars at the discretion
of the Administrator/Clerk over the next one year at which time his progress
in reaching the required qualifications for this position would be
reassessed. Carried.
Motion No. 31
Moved by Caldwell, seconded by Swerdon
It is recommended that Council now adjourn @ 12:45 p.m.
Carried.
R
Admlnistrator/Clerk Robert W. Small