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01 18 1988 Council Minutes e 4. . (a) (b) (c) (d) 5. (a) (b) (c) (d) (e) THE CORPORATION OF THE TOWNSHIP OF ORO MONDAY, JANUARY 18, 1988 - COUNCIL CHAMBERS EIGHTY-NINTH MEETING 1985-88 COUNCIL Council met this evening pursuant to adjournment at 7:00 p.m. with the following members present: Reeve Robert E. Drury Deputy Reeve Thelma Halfacre Councillor David Burton Councillor David Caldwell Councillor Robert Swerdon Also present were: Mr. Stephen Woodrow, Mr. & Mrs. Jack Pearcy, Mr. & Dave Sarjeant, Mr. Martin Schumann, Ms. Darlene Mr. M. Truax and one member of the press. Reeve Robert E. Drury chaired the meeting. Reeve Robert E. Drury opened the meeting with a prayer. 1. Disclosure and Declaration of Conflict of Interest - none declared 2. (a) Ontario Municipal Board Decision re: Committee of Adjustment decision re: Application No.'s A12/87 and A13/87 - James Zerny (b) Ed Gray, Principal, Guthrie Public School re: thank you letter with regard to Olympic Torch (c) David S. White, Township Solicitor re: Oro sale to Evans (d) David S. White, Township Solicitor re: Oro sale to Drew (e) Ontario Energy Board re: Model Gas Franchise Agreement (f) Rodney C. Raikes to D.S. White re: Deviation of Colborne Street (g) Doug and Barbara Renshaw re: sale of present municipal building (h) D.S. White, Township Solicitor re: Lot 36, Conc. 1, E.P.R. 3. Deputations (a) 7:30 p.m. Mrs. Grace Pearcy spoke to Council with regards to residents in the area of Concession 12 & 13, request for no parking on the lakeside of Lakeshore Road. Council instructed the Clerk to prepare a by-law for the next Council Meeting so that the Road Superintendent could install the appropriate no parking signs. (b) 8:00 p.m. Mr. Maurice Truax spoke to Council with regards to problems involved in the collection of in new subdivisions within the Township of Oro. (Note: this portion of the meeting was held in Committee of the Whole) Reports of Municipal Officers Fred Haughton, Road Superintendent Report re: Shanty Bay School Holly Spacek, Township Planner Report re: permission to reside in existing dwelling while new dwelling is being constructed. Robert W. Small, Administrator/Clerk Report re: Resolution No. 18 January 4, 1988 Council Meeting re: (a) Bud Arbour Shanty Bay ion and (b) Gord Roehner Gravel Extraction Rezoning Study Robert W. Small, Administrator/Clerk Report re: Recommendation No. 7 Committee of the Whole Meeting January 11, 1988 - Cost of Report Communications Stewart Construction Inc. re: request for a meeting with Council East Simcoe Plowmen's Association re: request for a grant Ministry of Municipal Affairs re: Municipal Elections Statute Law Amendment Act Ministry of Transportation re: 1988 Road and Bridge Grant allocation Alec Scott, Ministry of the Environment re: Township of Oro, 31 Part Drums Asphalt Emulsion, Ministry of Transportation & Communications - 2 - (f) (g) (h) (i) John O'Kurily re: confidential letter concerning land purchase Oro Township Horticultural Society re: use of Township Hall Barbara Renshaw re: smoke-free environment Gail O'Brien, Trustee, S.C.B.E., copy of letter to the Minister of Education re: representation on County School Board Alec Scott, Ministry of the Environment re: disposal of subsidy from Separated Asphalt Emulsions located at the Ministry of Transportation Kent Dempsey re: garbage complaint (j) (k) Motion No. 1 Moved by Swerdon, seconded by Burton . Be it resolved that the minutes of the Regular Meeting held Monday, January 4, 1988 be adopted as printed and circulated. Motion No. 2 Moved by Halfacre, seconded by Caldwell Be it resolved that accounts as presented for the period ending Monday, January 18, 1988 in the amount of $82,153.05 plus payroll for the period ending January 14, 1988 in the amount of $20,233.39 in accordance with the computer print-out presented to Council be approved for payment. Motion No. 3 Moved by Burton, seconded by Swerdon Be it resolved that the road expenditures for the period ending December 31, 1987 be accepted as presented and further that the Treasurer be authorized to issue cheques in the amount of $11,542.68. Motion No. 4 Moved by Caldwell, seconded by Halfacre !I II I I I I II Yar~ ,I I' II I 1 I carrJ d. II I I I i Carril d. I I i I Carri d. Be it resolved that the Road Expenditures for the period ending January 18, 198 be accepted as presented and further that the Treasurer be authorized to issue cheques in the amount of $4,343.08. Carri d. Motion No. 5 Moved by Halfacre, seconded by Caldwell Be it resolved that the recommendations listed on the Consent Agenda Item No. 5 be approved. Motion No. 6 Moved by Caldwell, seconded by Halfacre e Be it resolved that the Report from Road Superintendent Fred Haughton concerning the Shanty Bay School Sidewalk be received and adopted and further, the Administrator/Clerk advise the Principal at Shanty Bay that if she wishes this portion of the sidewalk cleared the School and/or School Board would have to arrange with the appropriate authority to install a longer culvert as recommended by the Road Superintendent. Motion No. 7 Moved by Swerdon, seconded by Burton Be it resolved that the Report from Administrator/Clerk Robert W. Small concerning Resolution No. 18 of the January 4, 1988 Council Meeting re: (a) Bud Arbour Shanty Bay Subdivision Study and (b) Gord Roehner Gravel Extraction Rezoning Study be received. Motion No. 8 Moved by Halfacre, seconded by Caldwell Carri d. I[ ,I 11 carrt i d II i Carrie~. Ii I' Be it resolved that the Report from Robert W. Small, Administrator/Clerk concerning Recommendation No. 7 of the Committee of the Whole Meeting held on January 11, 1988 with regards to Staff Report Costs be received. Carrie~. - 3 - Motion No. 9 Moved by Swerdon, seconded by Burton Be it resolved that the Administrator/Clerk correspond with Mr. Glen Stewart of Stewart Construction Inc. and advise him that Council and the Road Superintendent would be pleased to meet with him on the following date: January 28, 1988 and further the Administrator/Clerk invite Mr. Blake Uren of Oro Sand and Gravel to be in attendance. Carr ed. Motion No. 10 Moved by Caldwell, seconded by Halfacre I I I i carr~ed. e Be it resolved that the correspondence from the East Simcoe Plowmen's Association be referred to the 1988 Budget. Motion No. 11 Moved by Halfacre, seconded by Caldwell Be it resolved that the Corporation of the Township of Oro strongly objects to Section 21 (4) of proposed Provincial Bill 77 an Act to Amend the Municipal Elections Act and Assessment Actj which states as follows: "The enumeration under this Section shall be taken by, (a) delivery or mailing a municipal enumeration form as prescribed by the Minister to the last known address of each inhabitantj (b) canvassing the premises of those inhabitants who have not completed and returned the notice delivered or mailed under clause (a) on or before the 15th day of Mayor such other day as the Minister may prescribej and (c) such other means or in such other manner as the Minister may prescribej" and further this Municipality objects to the elimination of an enumeration which has been done door to door and has proved to be much more accurate than a mail out questionnaire,. and further if .this legislation is enacted, it is the feeling of the Corporation of the Township of Oro that the accuracy of the Voters List as a result of this" may lead to inaccuracy in I determining qualified eligible voters at Municipal Electionsj and further 'I' the Administrator/Clerk is to submit this resolution to'the Association of Municipalities of Ontario for endorsement. Carri d. Motion No. 12 Moved by Burton, seconded by Swerdon Be it resolved that the correspondence from the Ministry of Transportation concerning the 1988 road and bridge allocation be referred to the 1988 Budget. Carri d. Motion No. 13 . Moved by Halfacre, seconded by Caldwell Be it resolved that the correspondence from the Ministry of the Environment concerning the Township of Oro 31 Part Drums Ashpalt Emulsion located at the Ministry of Transportation and Communications yard adjacent to Highway No. 11 in the Township of Oro be received and further that upon receipt of direction and acceptance of responsibility from the Ministry of Environment we will consider receiving the above material in our own landfill site. Motion No. 14 I 1 carrt I' I Moved by Swerdon, seconded by Burton Be it resolved that the Administrator/Clerk advise the Oro Township Horticultural Society that they may use the Town Hall for their meetings during 1988 and February 13, 1989 as outlined in their letter dated January 13, 1988. Carri~d. :i Ii II - 4 - Motion No. 15 Moved by Burton, seconded by Halfacre Be it resolved that the letter from Mrs. Barbara Renshaw be received and further that the Administrator/Clerk prepare a By-law outlining Smoke Free Areas in the New Municipal Building including proper signage. Recorded vote requested by Reeve Robert E. Drury: . Councillor Caldwell Councillor Swerdon Councillor Burton Reeve Drury Deputy Reeve Halfacre yea ~ay yea yea yea Motion No. 16 Moved by Swerdon, seconded by Burton Be it resolved that Council now go into Committee of the Whole @ 8:02 p.m. Motion No. 17 Moved by Burton, seconded by Swerdon ied Car ied Be it resolved that Council rise and report from Committee of the Whole @ 8:45 p.m. Car ied, Motion No. 18 Moved by Swerdon, seconded by Burton Be it resolved that the Report from Holly Spacek, Township Planner with regards to permission to reside in existing dwelling while a new dwelling is being constructed, be received, and further permission be granted under the following conditions: (a) Clause 3(a) of the Agreement/Affidavit be changed to read 12 months instead of 17 months; (b) Clause 4(a) be added to the Agreement/Affidavit to read as follows: "Failure to comply with the aforementioned agreement will result in the Corporation of the Township of Oro, redeeming the Bond or Letter of Credit at its sole Discretion." ; (c) And further this Council recommends to the next Council consideration to be given to the orginal request if required. Motion No. 19 Moved by Halfacre, seconded by Caldwell e Be it resolved that the correspondence from Gail O'Brien addressed to the Minister of Education concerning the proposed amendments to the Education Act be received and further the Administrator/Clerk prepare a resolution to be sent to the Association of Municipalities of Ontario for endorsement concerning the possibility of Municipalities requiring two Voters Lists, one for seasonal residents and one for permanent residents. Motion No. 20 Moved by Burton, seconded by Swerdon Be it resolved that the minutes of the Oro Community Centres, Parks & Recreation Committee Meeting held on Thursday, January 7, 1988 be received and adopted. carjied' II II I, II II Car ~ed. I " Carr~ed. II Ii ii 'I - 5 - Motion No. 21 Moved by Caldwell, seconded by Halfacre Be it resolved that Report No. 88-1 Committee of the Whole Meeting held on Monday, January 11,1988 be adopted as printed and circulated. Motion No. 22 Moved by Swerdon, seconded by Burton Be it resolved that the minutes of the Oro Planning Advisory Committee Meeting held on Thursday, January 14, 1988 be adopted as printed and circulated. e Motion No. 23 Moved by Halfacre, seconded by Caldwell Be it resolved that the minutes of the Oro History Committee Meeting held on January 12, 1988 be received. Motion No. 24 Moved by Swerdon, seconded by Burton Be it resolved that the next Planning Advisory Committee Meeting include time for discussion on the severance policy of the Township. Motion No. 25 Moved by Halfacre, seconded by Caldwell Be it resolved that there be no liquor or other alcoholic beverages consumed or kept in the Township Municipal Building and further, that a By-law be passed to this effect. Recorded vote requested by Deputy Reeve Halfacre: Councillor Caldwell Councillor Burton Deputy Reeve Halfacre Councillor Swerdon Reeve Drury yea yea yea yea yea Motion No. 26 Moved by Burton, seconded by Swerdon Be it resolved that Mrs. Lynda Aiken be appointed to the Sub-Committee on land acquisition in the Rugby area and further she act as Chairman. Motion No. 27 e Moved by Halfacre, seconded by Caldwell Be it resolved that the Road Superintendent Fred Haughton investigate the possibility of hiring a private contractor to snow plow Oro Memorial Park and Shelswell Park to precipitate parking for ice fishermen, and further report back to Council on plowing the east side of the 11th Line near the Girl Guide Camp to allow further parking for the ice fishermen in this area. Motion No. 28 Moved by Caldwell, seconded by Halfacre Be it resolved that the Administrator/Clerk invite a'l members of the Oro Minor Hockey Executive to the next Oro Community Centres Parks and Recreation Committee Meeting by way of individual invitation. Car ied. i I I I I Car~ ed. , I ; carrl ed. Carr ed. Carr ed. II II carr~rd. I' I I[ carr~d. II " Ii Ii [i II ii " Carri~d. Ii - 6 - Motion No. 29 Moved by Swerdon, seconded by Burton Be it resolved that the following persons be appointed to the Oro History Committee for 1988: Mr. Howard Campbell, Mrs. Loreen Lucas, Mrs. Ruth Fraser, Mrs. Marlene Mawsdsley, Mrs. Jean Campbell, Mr. Henry Neufeld, Mr. Wallace Key, Mr. Walter Hutchinson, Mrs. Joanna McEwen, and Mrs. Jean Cameron. Carr ed. Motion No. 30 Moved by Burton, seconded by Swerdon . Be it resolved that the following persons be appointed to the Township of Oro Library Advisory Committee for the term expiring December 31, 1988: Mrs. Joan Banbury, Deputy Reeve Thelma Halfacre, Councillor David Caldwell, and Administrator/Clerk Robert W. Small; the purpose of this Committee is to carry out a Feasibility Study on Library Services for the Township of Oro. Motion No. 31 Moved by Halfacre, seconded by Caldwell Be it resolved that the following persons be appointed to the Township of Oro Library Advisory Committee for the term expiring. December 31, .1988: Mrs. Joan Banbury, Mrs. Marion McLeod, Mrs. Nancy Drury, and Mrs. Bessie Crawford. Motion No. 32 Moved by Swerdon, seconded by Burton Be it resolved that Councillor David Burton be appointed to the Jarratt Hall Board for the term expiring December 31, 1988. Motion No. 33 Moved by Swerdon, seconded by Burton Be it resolved that Reeve Robert E. Drury be appointed to the Royal Victoria Hospital Board for the term expiring December 31, 1988. Motion No. 34 Moved by Halfacre, seconded by Caldwell Be it resolved that Councillor David Caldwell and Councillor Robert Swerdon be appointed to the Shanty Bay Hall Board for the term expiring December 31, 1988. Motion No. 35 Moved by Halfacre, seconded by Caldwell e Be it resolved that Reeve Robert E. Drury be appointed as the Township's representative on the Nottawasaga Valley Conservation Authority for the term to expire December 31, 1988. Motion No. 36 Moved by Burton, seconded by Swerdon Be it resolved that a date for a public meeting be set for an Official Plan Amendment to allow for the expansion of the Hamlet of Shanty Bay. Carried. I i I I I I I I I carr] d. I carr.1 d. Card d. I I I, Carri~d . I I Card d. Card d. - 7 - Motion No. 37 Moved by Caldwell, seconded by Halfacre Be it resolved that the Administrator/Clerk correspond with Mr. Gord Roehner and advise him that if he wishes to proceed with his application P12/S7 to rezone Part of the North East Half of Lot 9, Concession 7, for a gravel pit, he should contact the Ministry of Natural Resources to ascertain the requirements for obtaining a licence and further, the Administrator/Clerk advise Mr. Roehner some of the requirements the Township of Oro will have as further outlined in the correspondence of Mr. Ron Watkin of Ainley & Associates in a letter dated January 14,1988 addressed to Ms. Holly Spacek Planner for the Township of Oro. - Motion No. 38 Moved bySwerdon, seconded by Burton Be it resolved that correspondence dated January 13,1988 from the Ministry of the Environment concerning the Disposal of Solids from Separated Asphalt Emulsions received by the Township on January 18, 1988 be received and filed. Motion No. 39 Moved by Halfacre, seconded by Caldwell Be it resolved that the correspondence from Mr. Kent Dempsey with regards to a garbage complaint be referred to Mr. M. Traux to contact Mr. Dempsey to try to resolve Mr. Dempsey's concerns. Motion No. 40 Moved by Burton, seconded by Swerdon I carr~ed. ~ I I I I I I Carr ed. Carr ed. Be it resolved that Council now go into Committee of the Whole @ 9:47 p.m. Carr ed. Motion No. 41 Moved by Caldwell, seconded by Halfacre Be it resolved that Council rise and report from Committee of the Whole @ 10:10 p.m. Motion No. 42 Moved by Swerdon, seconded by Burton Be it resolved that the confidential correspondence from Mr. John O'Kurily concerning the purchase of property be referred to the Township Solicitor and further, ther Administrator/Clerk advise Mr. O'Kurily that the Municipality would object to any severance from this particular peice of property. e Motion No. 43 Moved by Burton, seconded by Swerdon Be it resolved that the Council give the Oro History Committee each an autographed copy of the Story of Oro for their efforts and hard work on a job well done. Motion No. 44 Moved by Swerdon, seconded by Burton Be it resolved that a By-law to Rezone Lots 1 to 20 inclusive and Lots 23 to 26 inclusive, Registered Plan 1464 be introduced and read a first and second time and numbered By-law No. 88-8. Recorded vote requested by Councillor Caldwell: I I I I, I I I carr~ed. Carr d. - 8 - Councillor Caldwell Reeve Drury Councillor Burton Deputy Reeve Halfacre Councillor Swerdon yea yea yea yea yea Carr~ d. Motion No. 45 Moved by Halfacre, seconded by Caldwell Be it resolved that a By-law to Appoint a Canada Day Committee be introduced and read a first and second time and numbered By-law No. 88-9. e That By-law No. 88-9 be read a third time and finally passed, be engrossed the Clerk, signed and sealed by the Reeve. Motion No. 46 Moved by Caldwell, seconded by Halfacre Be it resolved that By-law 88-8 not be given a third reading until a report is received from our Technical Advisory Committee in consultation with the Township Solicitor and Planning Consultant after reviewing the existing subdividers agreement and recommending possible remedies for outstanding items in Phase I and II. Carri d. Motion No. 47 Moved by Burton, seconded by Swerdon Be it resolved that a By-law to Confirm the Proceedings of Council be introduced and read a first and second time and numbered By-law No. 88-10. Card d. That By-law No. 88-10 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. I Carri1d. Motion No. 48 Moved by Halfacre, seconded by Caldwell Be it resolved that Council now adjourn @ 10:30 p.m. Carri d. ill l/k!f/~ Reeve ~obert E. Drury c~ff e