01 25 1988 COW Minutes
THE CORPORATION OF THE TOWNSHIP OF ORO
COMMITTEE OF THE WHOLE MEETING
REPORT NO. 88-2 MONDAY, JANUARY 25, 1988 @ 9:00 A.M. - COUNCIL CHAMBERS
The following members of Council were present:
Reeve Robert E. Drury
Deputy Reeve Thelma Halfacre
Councillor David Burton
Councillor David Caldwell
Counci11or Robert Swerdon
Also present were:
Mr. Ron Robinson, Mr. Allan Lees, Mr. Henry Sander,
Mr. Howard Campbell, Mr. Henry Neufeld,
Mr. Allan McLean, M.P.P. and Mr. Fred Haughton
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Reeve Robert E. Drury chaired the meeting.
1.
2.
Disclosure and Declaration of Conflict of Interest - none declared
Deputations
(a)
9:10 a.m.
Mr. Ron Robinson and Mr. Allan Lees representing
R.G. Robinson and Associates spoke to the Committee
with regards to providing engineering services
with the Township of Oro
(b) 10:15 a.m.
Mr. Howard Campbell and Mr. Henry Neufeld of
the Oro History Committee spoke to the Committee
with regards to the sale price for the recently
completed Story of Oro.
(c) 11:10 a.m.
,
Mr. Fred Haughton, Road Superintendent,
the Committee with regards to preparing
for the Ministry of Transportation with
to supplementary funds.
spoke to
a request
regards
3.
Finance, Administration & Fire
The following correspondence and items for discussion were presented:
(a)
(b)
(c)
(d)
(e)
(£)
(g)
(h)
(i)
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(k)
(1)
(m)
(n)
Ministry of Municipal Affairs re: Audit by the Ministry of
Transportation with regards to 1986 road accounts
Township of Matchedash correspondence to Minister of Education
re: Ecole Secondaire Le Caron
The Association of Municipal Tax Collectors of Ontario re: Concerns
of Proposed Amendments to Section 496 of the Municipal Act
Ministry of Municipal Affairs re: Local Government Week
Barrie and District Association for People with Special Needs re:
1988 Grant
Canadian Bar Association re: One Day Seminar on Municipal Law
Canadian Bar Association re: One Day Seminar on Employment Law
Kiwanis Club of Barrie re: CKVR Easter Seal Telethon
Oro Township Horticultural Society re: request for grant
Information Orillia re: request for grant
Lake Simcoe Region Conservation Authority re: 37th Annual Inaugural
Meeting
Ontario Energy Board re:'Model Gas Franchise Agreement
Office of Lieutenant Governor to Al1an K. McLean, M.P.P. re:
African Church Service in Oro Township
Shirley Woodrow re: public meeting held on January 19, 1988 re:
use of present municipal building
4.
Public Works
The following correspondence and items for discussion were presented:
(a)
Vivien Abbott, Rowanwood Co-operative Incorporated re: Rowanwood
Sub livision Agreement
Mrs. M. Jamieson, Guthrie-Hawkestone Pastoral Charge, Manse Committee
re: Drainage from the Parking Lot of the New Municipal Building
(b)
(c)
(d)
s.
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R.G. Robinson and Associates Ltd. re: outline of services
R.R. Krupowicz Surveying Ltd. re: PIan S1R-16674 (Pt. Lot 36, Conc. 1)
The following correspondence and items for discussion were presented:
Planning and Development
(a)
(b)
(c)
6.
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Ontario Municipal Board, New Rules, New Powers, Seminar - Toronto,
February 24, 1988
Lake Simcoe Rule Curve Change, Newsletter No.3
Holly Spacek, Township Planner, Report re: Permission to Reside in
Existing Dwelling while New Dwe11ing is being Constructed
The fo11owing correspondence and items for discusion were presented:
Community Services
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(a)
(b)
Robert W. Small, Administrator/Clerk re: 1988 Barrie and Ori1lia
Contract for Library Services
Ms. J.M. Dibben re: incident concerning the booking of the Shanty
Bay Community Centre on December 9, 1987
7.
New Business
(a)
The Administrator/Clerk reported to the Committee that the meeting with
the two owners of gravel pits on the 13th Line tentatively scheduled
for Thursday, January 28, 1988 has been tentatively rescheduled for
Thursday, February 4, 1988 at 7:30 p.m.
(b)
The Administrator/Clerk reported to Committee on the recent Small
Claims Court decision concerning the Township of Oro vs. Barnett.
(c)
The Administrator/Clerk reported to the Committee that he had been
successful in obtaining shelving from a firm in Toronto at a cost
of approximately $980.00 pIus tax and had recently secured a
further quote from an office furnishing company in Barrie and noted
that their price was $4,244.00.
(d)
Councillor David Burton requested that the Administrator/Clerk
contact Mr. Merv Walt and update him on the Municipality's plans
to renovate the Oro Arena.
(e)
Deputy Reeve Thelma Halfacre expressed concerns with regards to
potential pollution problems from residences being built on the
Lakeshore and requested that the Municipality send a letter to
the Simcoe County District Health Unit outlining these concerns.
(0
Reeve Robert E. Drury read a letter from Mrs. Judy Dibben with
regards to a scheduling problem she had with the Shanty Bay Community
Centre.
(g)
Reeve Robert E. Drury requested the Administrator/Clerk supply
Council with up to date information on other municipalities' efforts
to initiate a recycling program within their Municipality.
Note:
The Committee adjourned for lunch at 12:20 p.m.
The Committee reconvened following lunch at 1:10 p.m.
Motion No.1
Moved by Burton, seconded by Swerdon
It is recommended that the Road Superintendent Fred Haughton and the
Administrator/Clerk prepare a Report for Council on the recommendations
for Engineering Services for the Corporation of the Township of Oro and
further, this Report is to be presented as soon as possible.
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Motion No.2
Moved by Halfacre, seconded by Caldwell
It is recommended that the Corporation of the Township of Oro endorse
the resolution of the Association of Municipal Tax Collectors of
Ontario which is as follows:
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"therfore be it resolved that when Bill 97 is introduced in
its present form that the Province be petitioned to delete
the Sections pertaining to amendments to Section 496 and
further that the Ministry of Municipal Affairs be requested
to enter into consultation with representatives of Municipal
Clerks and Treasures of Ontario and the Association of
Municipal Tax Col1ectors of Ontario before proceeding with
the amendments to Section 496 of the Municipal Act";
and further the Administrator/Clerk send a copy of this resolution to
the Minister of Municipal Affairs and the Association of Municipal Tax
Collectors of Ontario.
Motion No.3
Moved by Swerdon, seconded by Burton
It is recommended that the correspondence from the Barrie and District
Association for People with Special Needs be referred to the 1988
Budget. Carri d.
Motion No.4
Moved by Burton, seconded by Swerdon
It is recommended that the Corporation of the Township of Oro declare
the week of April 11 to 16 1988 as Local Government Week and a notice
be placed in the Ori11ia and Barrie newspapers.
Motion No.5
Moved by Caldwell, seconded by Halfacre
It is recommended that the Administrator/Clerk be allowed to attend
the Canadian Bar Association Seminar of Municipal Law to be held
Friday, February 5, 1988.
Motion No.6
Moved by Swerdon, seconded by Burton
It is recommended that the Administrator/Clerk and Treasurer be allowed
to attend the Canadian Bar Association Seminar on Current Issues in
Employment Law to be held on Friday, March 11, 1988 in Toronto.
Motion No.7
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Moved by Swerdon, seconded by Burton
It is recommended that the request for a grant from the Oro Township
Horticultural Society be referred to the 1988 Budget.
Motion No.8
Moved by Halfacre, seconded by Caldwell
It is recommended that the correspondence from Information Ori11ia
with regards to a grant be referred to the 1988 Budget.
Motion No.9
Moved by Burton, seconded by Swerdon
It is recommended that the following persons attend the Lake Simcoe
Region Conservation Authority 37th Annual Inaugural Meeting:
Reeve Robert Drury
Councillor David Burton
Carri d.
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Motion No. 10
Moved by Swerdon, seconded by Burton
It is recommended that the Administrator/Clerk advise Mrs. Vivian A~bott,
President, Rowanwood Co-operative Incorporated that, the Municipality
could not alter or change the subdivision agreement with reference to
Section 5.4 concerning the Municipality assuming Rowanwood Road for the
following reasons:
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(a) it would jeopardize the Municipality's ability to receive
Ministry of Transportation grants, in light of the fact that
this particular road has not been brought up to either Municipal
and/or Ministry of Transportation standards and
(b) it would also jeopardize the Municipality's position when
negotiating all other subdivision agreements and
(c) it would reduce the Municipality's ability to maintain roads
in the township as the percentage of funds from the Provincial
Government would be reduced by accepting this road as sub-standard.
Recorded vote requested by Councillor Caldwell
Councillor Caldwel1
Reeve Drury
Councillor Swerdon
Deputy Reeve Halfacre
Councillor Burton
yea
yea
yea
yea
yea
Motion No. 11
Moved by Halfacre, seconded by Ca1dwe11
It is recommended that the correspondence from the Manse Committee
with regards to the parking lot at the New Municipal Building be
referred to the Road Superintendent for a Report back to Council
and further the Road Superintendent is to communicate verbally with
Mrs. Jamieson as to the results of his investigation.
Motion No. 12
Moved by Swerdon, seconded by Burton
It is recommended that Council request an Allocation of'supplem~ntary
funds in the amount of $100,000.00 for the reconstruction of the 7th
Line and the realignment of 36/37 Sideroad. Both amounts to be taken
from the M.T.C. Ontario Municipal Improvement Funds and the
supplementary funds available. Also to give the Road Superintendent
and Clerk authority to sign and submit on behalf of Council.
Motion No. 13
Moved by Burton, seconded by Swerdon
It is recommended that the sa Ie price for the Story of Oro be as
follows:
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$10.00 per book and
$ 8.00 per book for the purchase of 10 or more copies.
Motion No. 14
Moved by Swerdon, seconded by Burton
It is recommended that the Administrator/Clerk and the Planner be
al1owed to attend the Ontario Municipal Board: New Rules, New
Powers Seminar to be held in Toronto on Wednesday, February 24, 1988.
Reeve Robert Drury
Counci110rs Dave Caldwell
Dave Burton
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Motion No. 15
Moved by Burton, seconded by Swerdon
It is reco~nended that the Committee of the Whole Meetings scheduled
for February 8, 1988 and February 22, 1988 be cancelled. Car ied.
Motion No. 16
Moved by Halfacre, seconded by Caldwell
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It is recommended that the Report from Township Planner Holly Spacek
with regards to permission being granted to reside in existing
dwellings while a new dwelling is being constructed be received and
adopted as amended by the following:
Clause 3(a) to read:
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That such permission is valid only for a period of one
year, commencing on the date a building permit is issued,
or until completion of the proposed new dwelling,
whichever is the lesser period of time.
Motion No. 17
Moved by Burton, seconded by Swerdon
It is recommended that the Report from Administrator/Clerk
Robert W. Small with regards to the 1988 Barrie and Oril1ia
Contract for Library Services be received and adopted.
Motion No. 18
Moved by Swerdon, seconded by Burton
3(a) Ministry of Municipal Affairs re: Audit by the Ministry
of Transportation with regards to 1986 roads account.
(b) Township of Matchedash correspondence to Minister of
Education re: Ecole Secondaire Le Caron.
(h) Kiwanis Club of Barrie re: CKVR Easter Seal Telethon.
(I) Ontario Energy Board re: Model Gas Franchise Agreement.
(m) Office of Lieutenant Governor to Allan K. McLean, M.P.P.
re: African Church Service in Oro Township.
(n) Shirley Woodrow re: public meeting held on January 19, 1988
re: use of present municipal building.
4(c) R.G. Robinson and Associates Ltd. re: outline of services.
(d) R.R. Krupowicz Surveying Ltd. re: Plan 51R-16674
(Pt. Lot 36, Cone. 1)
5(b) Lake Simcoe Rule Curve Change, Newsletter No.. 3.
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It is recommended that the fol10wing correspondence be received and
filed:
Motion No. 19
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Moved by Swerdon, seconded by Burton
It is recommended that we now go In-Camera @ 1:45 p.m.
Motion No. 20
Moved by Swerdon, seconded by Burton
It is recommended that we rise and report from In-Camera
@ 2:52 p.m.
Motion No. 21
Moved by Burton, seconded by Halfacre
It is recommended that the Confidential Report from the
Clerk concerning pay equity be received and adopted.
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Motion No. 22
Moved by Swerdon, seconded by Burton
It is recommended that the Confidential Report of Administrator/Clerk
concerning 1988 renumeration and expenses for members of Staff and
Council be received and adopted as amended and further the Administrator/
Clerk prepare the appropriate By-law.
Recorded vote requested by Councillor Caldwell
Councillor Ca1dwe11 yea
Reeve Drury yea
Deputy Reeve Halfacre yea
Councillor Swerdon yea
Councillor Burton yea
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Motion No. 23
Moved by Burton, seconded by Swerdon
It is recommended that we do now adjourn @ 3:15 p.m.
/2~ f~
R~ve Ro ert E. Drury
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