03 28 1988 COW Minutes
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THE CORPORATION OF THE TOWNSHIP OF ORO
COMMITTEE OF THE WHOLE MEETING
REPORT NO. 88-5 MONDAY, MARCH 28, 1988 @ 9:15 A.M. - COMMITTEE ROO
The following members of Council were present:
Reeve Robert E. Drury
Deputy Reeve Thelma Halfacre
Councillor David Burton
Councillor David Caldwell
Councillor Robert Swerdon
Mr. Jim Shellswell, Mr. Henry Sander,
Mr. Paul Eenhoorn, Mr. Dwight Taylor,
Ms. Holly Spacek, and Mr. Fred Haughton
Reeve Robert E. Drury chaired the meeting.
Also present were:
1.
2.
(a)
(b)
3.
Disclosure and Declaration of Conflict of Interest
None declared.
Deputations:
9:45 a.m.
Mr. Jim Shellswell, Chief Building Official,
Waterworks Superintendent, spoke to the
Committee with regards to updating the
Cedarbrook Water System as well as attending
a course put on by the Ministry of the
Environment concerning a Water Supply
Systems Course.
10:45 a.m.
Mr. Henry Sander, Treasurer, was present
to review the 1988 Budget with the
Committee. (This portion of the meeting
was held In-Camera)
Finance, Administration and Fire
The following correspondence and items for discussion were
presented:
(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(i)
( j )
( k)
(I)
4.
Skelton, Brumwell & Assoc. Inc. re: reduction in Letter
of Credit for Audubon Estates
R.G. Robinson & Assoc. Ltd. re: Audubon Estates reduction
in Letter of Credit
R.G. Robinson & Assoc. Ltd. re: Oro Hills Subdivision
reduction in Letter of Credit
David S. White, Township Solicitor re: confidential
correspondence re: sale of Lots 2, 3, 4 & 5, Plan 1145
C.O.R.A. Ratepayers Meeting of March 15, 1988 - discussion
Robert W. Small, Administrator/Clerk re: quotations
for sign for front of the Municipal Building, mail slot
and blinds
Robert W. Small, Administrator/Clerk re: Township Personnel
matter (to be held In-Camera)
Michael W. Shain, Stewart, Esten re: confidential corresponden e
re: Agreement between Township of Oro and Cooks ley
David S. White, Township Solictor re: Oro Hills Subdivision
(JOKAPA Ltd.) Lett~r of Credit
David S. White, Township Solicitor, letter to the Ontario
Municipal Board re: File No. C807366 - Glendening Farm
Michael W. Shain, Stewart, Esten re: confidential
correspondence re: Road Allowance between Lots 20 & 21, Conc.
Resolution to dispose of old & unused office equipment
Public Works
The following correspondence and items for discussion were
presented:
(a)
(b)
Jim Shellswell, Waterworks Supt. re: Cedarbrook Pump House
Jim Shellswell, Waterworks Supt. re: Water Supply
Systems Course
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5.
Planning and Development
The following correspondence and items for discussion were
presented:
(a) Ms. Martha Billes re: Barrie Boxing School Rezoning
(b) J.E. Bigelow re: redesignation of the Hamlet of Shanty Bay
to allow for expansion
6.
Community Services
The following correspondence and items for discussion were
presented:
(a) County of Simcoe re: Library Co-Operative General Meeting
(b) Oro District Lions Club re: Use of Arena and Park for
Summer Fest
7 .
Other Business
(a) The Administrator/Clerk was directed by the Committee to
have the Roads Department review the drainage problems
concerning the Audubon Subdivision and report back to
Council. This report is to include pictures of any
drainage problems observed.
(b) The Administrator/Clerk was directed by the Committee to
contact the Horticultural Society to see if they are
interested in the Gestetner owned by the Municipality.
Motion No.1
Moved by Burton, seconded by Swerdon
It is recommended that Pam Reg Holdings Ltd. (Audubon Estates
Subdivision) request for a reduction in their Letter of Credit
as recommended in the correspondence dated March 23, 1988
from R.G. Robinson & Associates Ltd. be granted provided
that Pam Reg Holdings Ltd. supplies the Municipality a
statutory declaration of accounts påd: and further their
Letter of Credit is to be reduced to $65,315.00.
Carried
Motion No.2
Moved by Halfacre, seconded by Caldwell
It is recommended that the request of JOKAPA Ltd. (Oro Hills
Subdivision) to reduce their Letter of Credit be approved
in accordance with the correspondence from R.G. Robinson
& Associates Ltd. dated March 23, 1988 and Township Solicitor
David S. White in a letter dated March 22, 1988 provided
JOKAPA Ltd. has provided the Municipality with a properly
notorized statutory declaration of accounts and further,
the Letter of Credit for JOKAPA Ltd. be reduced to
$143,290.00.
Carried
Motion No.3
Moved by Swerdon, seconded by Burton
It is recommended that the proposed Agreement between
Mr. Robert Anthony Cooks ley and Edith May Cooks ley with
the Corporation of the Township of Oro concerning a by-law
infraction in conjunction with Lot 13, Plan 875, be approved.
Carried
Motion No.4
Moved by Caldwell, seconded by Halfacre
It is recommended that the confidential correspondence from
MicLael W. Shain concerning the road allowance between
Lots 20 and 21, Concession 14, Township of Oro, be received
and further that the Solicitor is to proceed to prepare the
two by-laws as outlined in his letter dated March 24, 1988
and further advise the Municipality whether the Municipality
has any recourse to recover costs concerning the transfer
of this road allowance.
Carried
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Motion No.5
Moved by Burton, seconded by Swerdon
It is recommended that the Administrator/Clerk be allowed
to dispose of the old and unused office equipment and
further, a list be maintained of what was disposed of. Carried
Motion No.6
Moved by Burton, seconded by Swerdon
It is recommended that the memo from Jim Shellswell,
Waterworks Superintendent, with regards to the Cedarbrook
Subdivision pump house be received and further that the
$2,100.00 work recommended for this pump house be carried
out as soon as possible.
Carried.
Motion No.7
Moved by Halfacre, seconded by Caldwell
It is recommended that the memo from Jim Shellswell,
Waterworks Superintendent with regards to attending a
Water Supply Systems Course conducted by the Ministry
of the Environment to be held from April 18 - 22 inclusive,
be approved. Carried.
Motion No.8
Moved by Halfacre, seconded by Swerdon
It is recommended that Councillor David Caldwell be allowed
to use all the votes of the Corporation of the Township of
Oro during the Annual General Meeting of the County of
Simcoe Library Co-Operative to be held April 28, 1988. Carried.
Motion No.9
Moved by Burton, seconded by Swerdon
It is recommended that the Corporation of the Township of
Oro grant the use of the Oro Community Arena and Lions
Sports Park to the Oro District Lions Club to be used for
their Summer Fest on June 24, 1988 and further the cost
for the above noted facilities will be at the normal rate.
Carried.
Motion No. 10
Moved by Halfacre, seconded by Caldwell
It is recommended that the following correspondence be received
and filed:
3(a)
(d)
( j )
Skelton,. Brumwell & Assoc. Inc. re: Reduction in Letter
of Credit for Audubon Estates
David S. White, Township Solicitor re: confidential
correspondence re: sale of Lots 2, 3, 4 & 5, Plan 1145
David S. White, Township Solicitor, letter to the
Ontario Municipal Board re: File No. C807366 - Glendeni~g
Farm
Ms. Martha Billes re: Barrie Boxing School Rezoning (
J.E. Bigelow re: redesignation of the Hamlet of Shanty
Bay to allow for expansion Carried.
5(a)
(b)
Motion No. 11
Moved by Halfacre, seconded by Caldwell
It is recommended that we go In-Camera @ 10:47 a.m. with
Treasurer, Henry Sander. .
Carried.
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Motion No. 12
Moved by Swerdon, seconded by Burton
It is recommended that we rise and report from In-Camera
@ 4:00 p.m.
Carried.
Motion No. 13
Moved by Burton, seconded by Caldwell
It is recommended that Council agree to sell up to two-thirds
of Part of Lot 36, Concession 1 (90 acres) and further,
this property be listed with both the Barrie and Orillia
Real Estate Boards and advertised in both the Barrie and
Orillia newspapers.
Carried.
Motion No. 14
Moved by Halfacre, seconded by Caldwell
It is recommended that the Corporation of the Township of
Oro adopt the 1988 Township Roads Department Budget as
presented in the amount of $1,061,400.00.
Recorded vote requested by Reeve Drury:
Councillor Swerdon
Deputy Reeve Halfacre
Reeve Drury
Councillor Burton
Councillor Caldwell
yea
yea
yea
yea
yea
Carried.
Motion No. 15
Moved by Caldwell, seconded by Halfacre
t is recommended that we do now adjourn @
4.09 p.m.
Carried.
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