04 25 1988 COW Minutes
THE CORpORATION Of THE TOWNSHIP Of ORO
COMMITTEE O'F THE WHOLE MEETING
'mL 25 1988 @ 7:00 p.M. - ~~~U ROOM
REPORT No. 88-8 MONDAY n
The fol1~Wg m~ers of Co~ci1 w~e present:
Reeve Robe~t E. D~U~Y
Deputy Reeve Thelma Halfac~e
Councillo~ David Bu~ton
Councillo~ David Caldwell
Councillo~ Robe~t Swe~don
Mr. Br~t ~ffy. fu. *nry s~der. Mr. Bill
Also p~esent we~e: M~s. Shi~ley Wood~ow, M~. Stephen Woodrow
~Reeve Robe~t E. D~u~y chai~ed the meeting.
\ 1. glsc1osure and Declaration of Conflict of Interest
Pidlysny,
None decla~ed.
(a)
7:00 p.m.
~. Br~t Duffy, of ~woody & Co~~y pres~ted
and reviewed with the Committee the 1987
Financial Statements of the Corporation the
Township of O~o. (This po~tion of the meeting
was held In-Came~a).
M~. R.G. Robinson, of R.G. Robinson & Associates
and M~. Jim Shellswell, Chief Building Official
met with the Committee to ~eview va~ious items
conce~ning a p~oposed subdivision ag~eement fo~
Sugar bush phase 3. (This portion of the meeting
was held In-Came~a).
Mr. J.D. DeMa~tini and M~. G.M. Sernas of G.M. Sernas
and Associates addressed the Committee concerning"*~~"
thei~ correspondence noted on the Agenda as ,~-~-
items 5(a) and 5(b); concerning the 3rd Phase of
the proposed Sugarbush Subdivision. (This portion
of the meeting was held In-Camera).
Mr. Jim Shellswell, Chief Building Official spoke
to the Committee with regards to a recent
Committee of Adjustment decision. (This portion
of the meeting was held In-Came~a).
2.
Deputations:
(b)
8:05 p.m.
(c)
8:35 p.m.
(d)
9:45 p.m.
3.
Finance, Administ~ation and Fire
~ foll~ing correspondence and ite~ for discussion were pres~ted:
Henry Sander, Treasurer, Report re: Policy for Township microfisch
documents
Hawkestone police
Walter and Thelma
Consumers Gas re:
EBRO 452
Paul Eenhoorn, Fire Chief, Memo re: use of Council Chambe~s on
Saturday, April 30, 1988
Michael Shain, Solicitor, confidential cor~espondence ~e: Oro
vs. Cooksley
Liquor Licence Board of Ontario re: Special Occasion Permit Event
Locations
Discussion on Program for Official Opening to be held June 17, 1988
Various Offe~s to Purchase re: Part Lot 36, Concession 1
Village Trustees re: 1988 proposed Village Budget
Price re: thank you letter to Fire Department
The Consumers Gas Company Ltd. Rate Application
(a)
8 (b)
(c)
(d)
(e)
(f)
(g)
(h)
( i)
8
(1)
(m)
6.
- 2-
4.
Public Works
The following correspondence and items for discussion were presented:
(a)
(b)
(c)
A.F. Pelletier, Clerk, County of Simcoe re: 3-Way Stop at the
2nd Concession and County Road 20
Peter J. Kurtz re: request for street sign
Deirdre Sailes, Continental Homes re: request for road signs,
Harbourwood Subdivision
R.G. Robinson & Associates re: operation and maintenance of
Township Water Systems
Douglas S. Christie, Solicitor re: Pits and Quarries - reduced load by-law
(d)
e)
5.
Planning and Development
The following correspondence and items for discussion were presented:
(a)
(b)
(c)
(d)
(e)
J.D. DeMartini, Monica Interior Design re: Sugarbush Phase
J.D. DeMartini, Monica Iriterior Design re: Sugarbush Phase
Holly Spacek, Township Planner re: permission to reside in
dwelling while new one is being constructed
Ministry of Municipal Affairs re: approval of Official Plan Amendment
No. 30 (Mascioli)
Bob James, Animal Control/By-law Enforcement Officer, confidential memo
re: dog complaint Sophia Street and Lakeshore Road
R.G. Robinson and Associates re: Sugar bush Subdivision Phase 3
County of Simcoe re: Association for Committee of Adjustment
Secretary-Treasurers
Minutes of the Committee of Adjustment Meeting held April 12, 1988
Ministry of Housing re: series of Reports on Housing Intensification
Committee of Adjustment Agenda for Tuesday, May 10, 1988
County of Simcoe, Resource Development Dept. re: survey to review
mandate of the services provided by the County's Resource Development
Department
Jim Shellswell, C.B.O. confidential report concerning a decision of
the Committee of Adjustment
R.G. Robinson & Associates Ltd. re: Oro Hills Subdivision street lights
3
3 Street Names
existing
(f)
(g)
(h)
(i)
(j)
(k)
Community Services
The following correspondence and items for discussion were presented:
(a)
(b)
(c)
7.
(a)
John E. McCaw, Huronia Symphony Inc. re: request for grant
Ministry of Tourism and Recreation re: Meeting on future direction
for Ministry of Tourism and Recreation financial assistance programs
Floor Kromhout, Tourism Advisory Group re: the Tourism Advisory Group
Other Business
Council directed the Administrator/Clerk to have a Staff Report
presented to a future Committee of the Whole Meeting on the
Mascioli property complaint.
by Burton, seconded by Swerdon
It is recommended that we go In-Camera @ 7:07 p.m.
Carried
by Halfacre, seconded by Caldwell
recommended that we rise and report from In-Camera @ 7:31 p.m.
Carried
by Caldwell, seconded by Halfacre
recommended that the financial statement for the Corpcration of the
of Oro for the year 1987 be accepted as presented by Mr. Brent Duffy
Dunwoody & Company, Auditor for the Township of Oro. Carried
8
- 3 -
Motion No.4
Moved by Halfacre, seconded by Burton
It is recommended that the Report from Treasurer Henry Sander concerni~g
a policy for the Township microfisch documents be received and adopted. Carried
Motion No.5
Moved by Halfacre, seconded by Caldwell
It is recomme
concerning th
invited to th
noted budget.
nded that the correspondence from the Hawkestone Police Village
eir 1988 Budget be received, and further that they be
e next Committee of the Whole Meeting to review the above
Carried
Motion No.6
Moved by Burton, seconded by Swerdon
It is recommended that the Memo from Fire Chief Paul Eenhoorn concerning
use of the Council Chambers on Saturday, April 30, 1988 to hold a
CPR recertification course be received and adopted. Carried.
Motion No.7
Moved by Swerdon, seconded by Caldwell
It is recommended that we discuss the disposition of excess over expenses
of the Hawkestone Budget with the Hawkestone Trustees at the next meeting
with the Trustees. Carried.
Motion No.8
Moved by Ca1dwell, seconded by Halfacre
It is recommended that the Administrator/Clerk be authorized to issue
letters concerning Special Occasion Permits for Community Festivals and/or
outdoor events. Carried.
Motion No.9
Moved by Swerdon, seconded by Burton
It is recommended that correspondence from Peter K. Kurtz with regards to
a street sign be referred to the Road Superintendent for a reply. Carried.
Motion No. 10
Moved by Halfacre, seconded by Caldwell
It is recommended that the correspondence from Continental Homes requesting
two road signs for the Harbourwood Subdivision be referred to the Road
Superintendent for a report back to Council. Carried.
Motion No. 11
Moved by Burton, seconded by Swerdon
It is recommended that the Administrator/Clerk include the by-law prepared
by Douglas S. Christie concerning reduced load by-laws for the next
regular meeting of Council. Carried.
Motion No. 12
Moved by Swerdon, seconded by Burton
It is recommended that we go In-Camera @ 8:04 p.m. with Ron Robinson,
Engineer, Jim Shellswell, Chief Building Official, J.D. DeMartini, Developer
and G.M. Sernas. Carried.
II
.
I
8
11
II
I
I Motion No. 13
I
I Moved by Burton. seconded by Halfacre
- 4 -
It is recommended that we rise and report from In-Camera @ 10:10 p.m.
Carried
Motion No. 14
Moved by Swerdon. seconded by Caldwel1
It is recommended that the Committee direct the Planning Department to
forward Committee of Adjustment Agendas to appropriate Township Department
Heads for comment on applications which are warranted. prior to the
scheduled meeting.
Carried
Motion No. 15
Moved by Caldwe11. seconded by Halfacre
It is recommended that the confidential report from Jim Shel1swe11.
Chief Building Official with regards to a recent Committee of Adjustment
decision be received and further. that the Committee of Adjustment
Agendas be circulated to the Chief Building Official and Road
Superintendent.
Carried
Motion No. 16
Moved by Burton. seconded by Swerdon
It is recommended that R.G. Robinson and Associates Ltd. be authorized
to prepare a report on the operation and maintenance of water systems
within the Township of Oro; which would include the fol1owing:
(a) the basic components of existing and proposed systems; (b) method
of operation of each of the respective systems; (c) responsibility of
operation and maintenance; (d) related costs. together with alternates
for operation and maintenance; (e) rate calculations; (f) preparation
of by-law or by-laws covering the operation and maintenance. And
further. the cost of this study is not to exceed $1.000.00.
Carried
Motion No. 17
Moved by Halfacre. seconded by Caldwell
It is recommended that Monica Interior Design Limited be allowed to
construct a Sales Office in the vicinity of Horseshoe Valley Road
and the 6th Line provided approval from the Health Unit for facilities
is received and a Letter of Credit in the amount of $5.000.00 is
deposited with the Township. including an annual renewal clause to
cover dismantling.
Carried
Motion No. 18
Moved by Swerdon. seconded by Burton
It is recommended that the correspondence from J.D. DeMartini with
regards to Sugar bush Development Phase 3 and his proposed names of
streets within this subdivision. are satisfactory to the Corporation
of the, Township of Oro as follows: (1) Maple Court; (2) Hickory Lane;
(3) Ironwood Trail; (4) Birch Drive;' (5) Beech Crescent;
(6) Monica Court; subject to review by the Road Superintendent.
Carried.
Motion No. 19
Moved by Burton, seconded by Swerdon
It is recommended that the Developer be allowed to proceed with construction
of services in Phase 3 of Sugar bush at his own risk provided that the
Subdivision Agreement is executed, engineering drawings are approved.
securities and proof of insurance are in place. Ministry of the
Environment approval is received. and the appropriate Letters of Credit
are in place. as well as execution of an Agreement between the Township
and the Indian Park Association with respect to the ownership and
maintenance of the water system.
Carried.
8
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Motion No. 20
Moved by Halfacre, seconded by Caldwell
It is recommended that the Agreement of purchase and sale between the
Corporation of the Township of Oro and Floyd Sinton to purchase
Part 3, Plan 51R-16674, of Lot 36, Concession 1, not be accepted.
Motion No. 21
Moved by Ca1dwe11, seconded by Halfacre
It is recommended that the Agreement of purchase and sale between the
Corporation of the Township of Oro and Richard and Marion Krupowicz to
Part 3, Plan 51R-16674, of Lot 36. Concession 1, not be accepted.
Motion No. 22
Moved by Swerdon, seconded by Burton
It is recommended that the Agreement of purchase and sale between the
Corporation of the Township of Oro and WalterF. Bigelow to purchase
Part 3, Plan 51R-16674, of Lot 36, Concession 1, not be accepted.
Motion No. 23
Moved by Caldwell, seconded by Burton
It is recommended that the Report from Holly-Spacek, Township Planner
concerning Mr. & Mrs. Dobesberger's request to reside in existing dwelling
while a new dwelling is being constructed, be received and adopted,
subject to the Township being protected by a Letter of Credit during
the entire period of the Agreement.
Motion No. 24
Moved by Burton, seconded by Swerdon
It is recommended that the confidential memo from Robert James, Animal
Control/By-law Enforcement Officer with regards to the dog complaint
in the area of Sophia Street and Lakeshore Road be received.
Motion No. 25
Moved by Swerdon, seconded by Burton
It is recommended that the minutes of the Fourth Meeting of the Oro Township
Committee of Adjustment held Tuesday, April 12, 1988 be received.
Motion No. 26
Moved by Halfacre, seconded by Caldwell
It is recommended that the correspondence from Mr. A.F. Pelletier, County
of Simcoe, with regards to a meeting to be held Tuesday, May 10, 1988
with regards to an Association for Secretary-Treasurers of the Committee
of Adjustments be received, and further the Administrator/Clerk attend
this meeting.
Motion No. 27
Moved by Caldwell, seconded by Halfacre
It is recommended that the Agenda for the Committee of Adjustment Meeting
to be held Tuesday, May 10, 1988 be received. Carr
Motion No. 28
Moved by Burton, seconded by Halfacre
It ..s recommended that the correspondence from the County of Simcoe Resource
Development Department concerning the completion of a comprehensive survey
to review the mandate and services provided by the County's Resource
Development Department be completed by the Administrator/Clerk for review
by Council. Carr
8
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Motion No. 29
Moved by Caldwel1. seconded by Burton
It is recommended that the Administrator/Clerk contact the Township's
Solicitor for an opinion on Committee of Adjustment Application A28/87
and further a reply be received by the May 2. 1988 meeting,
Recorded vote requested by Councillor Burton:
Reeve Drury
Councillor Caldwell
Deputy Reeve Halfacre
Councillor Burton
Councillor Swerdon
yea
yea
nay
yea
nay
Motion No. 30
Moved by Halfacre. seconded by Caldwell
It is recommended that the correspondence from the Huronia Symphony
Incorporated be received and further. the Administrator/Clerk advise
the organization that there will be no financial contribution as
their correspondence was not received in time to be considered for
the 1988 budget.
Motion No. 31
Moved by Burton. seconded by Swerdon
It is recommended that the correspondence from the Ministry of Tourism
and Recreation with regards to a meeting to be held in Barrie on
May 12. 1988 be received., and further the Administrator/Clerk attend
this meeting.
Motion No. 32
Moved by Caldwe1l. seconded by Halfacre
It is recommended that the water rates for the Township of Oro be
established at an amount of $150.00 per year.
Motion No. 33
Moved by Swerdon, seconded by Burton
It is recommended that the following correspondence be received and filed:
Carr
Carried
3(c) WaIter and Thelma Price re: thank you letter to Fire Department
(d) Consumers Gas re: the Consumers Gas Company Ltd. Rate Application EBRO 452
(f) Michael Shain. Solicitor, confidential correspondence re: Oro vs Cooks ley
4(a) A.F. Pelletier. Clerk, County of Simcoe re: 3-Way Stop at the 2nd
Concession and County Road 20
5(d) Ministry of Municipal Affairs re: approval of Official PIan Amendment
No. 30 (Mascioli)
(f) R.G. Robinson and Associates re:
6(c) Floor Kromhout, Tourism Advisory
Sugar bush Subdivision Phase 3
Group re: the Tourism Advisory Group
Carried
Motion No. 34
Moyed by_Burton. seconded by Swerdon
It is recommended that the Administrator/Clerk advise Mr. J.W. Nixon.
Developer of the Oro Hills Subdivision, that the Township will
authorize Ontario Hydro to energize the street lights in the Subdivision
under Section 29 of the Subdivision Agreement which requires the
Developer to be responsible for all hydro charges until the end of
the two year maintenance period.
Carried.
8
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Motion No. 35
Moved by Caldwel1, seconded by Halfacre
It is recommended that the Administrator/Clerk request the Township
Solicitor to invesitage the status of the 6th Line Road Allowance
adjacent to County Road 22.
Motion No. 36
Moved by Caldwell, seconded by Halfacre
It is recommended that we now adjourn @ 10:59 p.m.
a [P ~..
ReevK Robert E. Dru y
~
,{/
Cíerk Rob t W. Small 4
Carr