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05 02 1988 Council Minutes THE CORPORATION OF THE TOWNSHIP OF ORO MONDAY, MAY 2, 1988 @ 7:00 P.M. - COUNCIL CHAMBERS NE HUNDRED AND SECOND MEETING 1985-88 COUNCIL ouncil met this evening pursuant to adjournment at 7:00 p.m. ith the following members present: Reeve Robert E. Drury Deputy Reeve Thelma Halfacre Councillor David Burton Councillor David Caldwell Councillor Robert Swerdon present were: Mr. Bill Pidlysyn, Mr. G.M. Sernas, Mr. Stephen Woodrow, and one member of the press. Robert E. Drury chaired the meeting. Robert E. Drury opened the meeting with a prayer. Disclosure and Declaration of Conflict of Interest Reeve Robert E. Drury declared a Conflict of Interest in relation to Item No.4 (General Accounts, Vendor No. 41050). The nature of his conflict is that the owner of that particular company is his fiancee. Consent Agenda O.M.B. re: date for hearing re: O.M.B. File C870466 - Levison on July 11, 1988 Minutes of the Shanty Bay Community School Meeting held April 5, 1988 Ministry of Natural Resources re: proposed enlargement of the Lake Simcoe Region Conservation Authority Martha Billes re: Barrie Boxing School Rezoning Liquor Licence Board of Ontario re: Simoro Golf Links Ministry of Municipal Affairs re: Draft Approval Horseshoe Valley Phase 1 David S. White, Township Solicitor, confidential correspondence re: Township of Oro sale to VanCampen David S. White, Township Solicitor, confidential correspondence re: Township of Oro sale to Allman Holly Spacek, Township Planner, confidential memo re: Martha Billes and Barrie Boxing School Rezoning Development Application S.C.R.C.S.S.B. re: 1988 Requisition Ministry of Transportation and Communications re: Advance paymen of Road Subsidy - 1988 Ed Fulton, Minister of Transportation and Communications re: Highway 93, Simcoe Road 11 intersection Official Opening and Dedication, Township of Tiny, Municipal Building Deputations: None Reports of Municipal Officers Holly Spacek, Township Planner re: confidential memo re: Sugarbush Parkland Dedication, Phase 3 R. James, Animal Control/By-law Enforcement Officer re: confidential memo for a Part-Time Worker David S. White, Township Solicitor re: confidential correspondence re: Committee of Adjustment Decision David S. White, Township Solicitor re: Sugarbush - 2 - Communications a) Knights of Columbus re: Special Occasion Permit for BAFMA Event ) Ministry of Transportation re: Roadsweeping Waste Material c) Maurice Truax re: Price of Special Garbage Pick-Up d) A.M.C.T. re: Zone 2 Spring Meeting e) Ron Watkin, Planner, Ainley & Associates, confidential correspondence re: Sugarbush Phase 3 Parkland and Zoning By-law Amendment f) Morris Shelswell Excavating re: Estimate for Lions Sports Field g) Ministry of Tourism and Recreation re: grant for the Oro Community Centre h) Margaret Mortson re: Oro Arena Concession Contract i) Confidential proposed Agreement between Morton Youth Services and the Corporation of the Township of Oro Other Business a) Councillor David Burton reported on a recent meeting he had attended in Orillia concerning a Study being done on the Rural Curve Change for Lake Simcoe, Couchiching in the Trent- Severn Waterway. otion No. 1 oved by Burton, seconded by Swerdon e it resolved that the minutes of the Regular Council Meeting n Monday, April 18, 1988 be adopted as printed and circulated. Carried. otion No. 2 oved by Halfacre, seconded by Caldwell e it resolved that the accounts as presented for the period nding Monday, May 2, 1988 in the amount of $17,535.95 plus ayroll for the period ending April 21, 1988 in the amount of 20,426.63 in accordance with the computer print-out presented o Council be approved for payment. Carried. otion No. 3 oved by Caldwell, seconded by Halfacre e it resolved that the Road Expenditures for the period ending onday, May 2, 1988 be accepted as presented and further the reasurer be authorized to issue cheques in the amount of 13,797.40. Carried. otion No. 4 oved by Swerdon, seconded by Burton e it resolved that Recommendations listed on the Consent genda, Item No.5, be approved. Carried. otion No. 5 oved by Halfacre, seconded by Caldwell e it resolved that the confidential memo from Holly Spacek, ownship Planner, with regards to Parkland Dedication for ugarbush Phase 3 be received. Carried. otion No. 6 oved by Swerdon, seconded by Burton e it reso~'ed that the confidential memo from Bob James, Animal ontrol/By-~aw Enforcement Officer concerning a Part-Time Worker e received and further the Administrator/Clerk report on any nsurance or Worker's Compensation liabilities to the Municipality. Carried. - 3 - otion No. 7 by Burton, seconded by Swerdon e it resolved that the Corporation of the Township of Oro has I 0 objection to a Special Occasion Permit being issued for a eer garden to be held during the Spring Barrie Automotive Flea arket Association Event to be held on June 2, 3, 4 & 5, 1988. Carried. otion No. 8 oved by Halfacre, seconded by Caldwell ~e it resolved that the correspondence from David S. White, ownship Solicitor, concerning the meeting with the Indian Park . ssociation with regards to the Sugarbush Water System be received, nd further the Administrator/Clerk advise the Solicitor that e will be responsible for the preparation of the Agreement to 'ncorporate items 1 through 5, as indicated in his letter dated pril 28, 1988 for review by Council prior to the proposal being ent to the Ratepayers Association. Carried. otion No. 9 oved by Caldwell, seconded by Halfacre e it resolved that the correspondence from C. Mitchell, Env 1 lanner, Ministry of Transportation with regards to roadsweeping aste material be received and further the Administrator/Clerk dvise the Ministry of Transportation that the Municipality will ccept the above noted material under the following conditions: a) that an asphalt pad be constructed at the Township's Gravel Pit located on Part Lot 10, Concession 8, at the Ministry's expense; b) that the roadsweeping material be given to the Municipality free of charge; and c) that the Ministry of Environment agree that the Municipality can re-use this material in its road maintenance program. Carried. otion No. 10 by Swerdon, seconded by Burton e it resolved that the correspondence from Maurice Truax, the ownship's Garbage Contractor concerning the cost of the Spring pecial Garbage Pick-Up be received and further that the orporation of the Township of Oro will agree to pay $700.00 per ay for this Special Pick-Up. Carried. otion No. 11 by Caldwell, seconded by Halfacre e it resolved that the correspondence concerning the A.M.C.T. one 2 Meeting to be held in Exeter on Thursday, May 19, 1988 be eceived and further that the Administrator/Clerk and/or his esignate be allowed to attend this meeting. Carried. otion No. 12 oved by Halfacre, seconded by Caldwell e it resolved that the confidential correspondence from Ron atkin of Ainley & Associates concerning Sugarbush Phase 3 arkland and zoning by-law amendment be received. Carried. Item 8(e) of this Agenda, Ron Watkin of Ainley & Associates re: Sugarbush Phase 3 Parkland, page 4, item 4, the zoning should indi~ate the proper zoning for parkland. - 4 - otion No. 13 oved by Burton, seconded by Swerdon e it resolved that the Corporation of the Township of Oro agrees ith the recommendation of the Township's Planning Consultant on Watkin concerning his suggestion with regards to 5% parkland edication for the proposed Subdivision of Sugarbush Phase 3, utlined in his letter dated April 25, 1988. Carried. otion No. 14 by Caldwell, seconded by Halfacre e it resolved that the Corporation of the Township of Oro accept orris Shelswell Excavating's quotation of $28,500.00 to level nd grade the Oro Lions Sports Field with regards to the onstruction of a Soccer Field; and further, Mr. Shelswell be sked to commence this work at the earliest possible date. vote requested by Reeve Drury: Councillor Burton Deputy Reeve Halfacre Councillor Caldwell Councillor Swerdon Reeve Drury yea yea yea yea yea Carried. otion No. 15 by Halfacre, seconded by Caldwell e it resolved that the correspondence from the Ministry of our ism and Recreation concerning a grant for the Oro Community entre be received, and further it be accepted. ecorded vote requested by Councillor Burton: Reeve Drury Councillor Caldwell Deputy Reeve Halfacre Councillor Burton Councillor Swerdon yea yea yea yea yea Carried. otion No. 16 by Swerdon, seconded by Burton e it resolved that the correspondence from Mrs. Margaret Mortson oncerning payment of her rent for the operation of the ownship of Oro Arena Concession be received and further, the dministrator/Clerk advise Mrs. Mortson that they still expect ull payment of the remaining $750.00 owed to the Municipality nder this Agreement. ecorded vote requested by Councillor Burton: Councillor Swerdon Councillor Burton Reeve Drury Deputy Reeve Halfacre Councillor Caldwell yea yea yea yea yea Carried. otion No. 17 by Swerdon, seconded by Burton e it resolved that the Administrator/Clerk report on the tatements of Margaret Mortson's letter dated April 24, 1988 lving the method of subsidy which was actually involved with ice-users groups at the Oro Arena. Carried. - 5 - Motion No. 18 Moved by Burton, seconded by Swerdon Be it resolved that the minutes of the Canada Day Committee Meeting held on Tuesday, April 19, 1988 be received and adopted. Carried. Motion No. 19 Moved by Halfacre, seconded by Caldwell Be it resolved that the minutes of the Oro Planning Advisory eE held on Thursday, April 21, 1988 be received and adopted. Carried. Motion No. 20 Moved by Caldwell, seconded by Be it resolved that Report No. Meeting held Monday, April 25, circulated. Halfacre 88-8 of the Committee of the Whole 1988 be adopted as printed and Carried. Motion No. 21 Moved by Swerdon, seconded by Burton Be it resolved that the Solicitor David White provide the Planning Advisory Committee with a legal opinion on Application P4/88 (Mr. Russell Chew) Part Lot 26, Concession 5, and its relevance to Section 44 of the Planning Act, and further that Ron Watkin, Planning Consultant with Ainley & Associates also provides written comments as to its relevance to this Section of the Act. Carried. Motion No. 22 Moved by Burton, seconded by Swerdon Be it resolved that Application P3/88 (Mr. Bill Pidlysyn), Lot 52, Plan 807, Concession 7, be deferred until further information is received from the Applicant. Carried. Motion No. 23 Moved by Halfacre, seconded by Caldwell Be it resolved that the Administrator/Clerk correspond with Mr. Ron Watkin, Planning Consultant with Ainley & Associates and request a report on a proposed policy for the Corporation of the Township of Oro concerning multi-family units, and further this report be submitted to the Planning Advisory Committee at the earliest possible date. Carried. Motion No. 24 Moved by Caldwell, seconded by Halfacre Be it resolved that no change be made in the Township of Oro Severance Policy pending the release of the Ministry of Environment and Ministry of Agriculture and Food policies on this topic to the public. Recorded vote requested by Councillor Caldwell: Councillor Swerdon nay Deputy Reeve Halfacre yea Councillor Caldwell yea Councillor Burton yea Reeve Drury yea Carried. I Opening of Grass Cutting Tenders: Tucker Hill Gardens & Grass, P.O. Box 814, Orillia George Davis, R.R. #4, Barrie Bradford's Landcaping, 25 Hart Drive, Barrie Outdoor Management, Box 2594, Orillia Doug's Lawn Care R.R. #1, Shanty Bay Brian's Lawn Care R.R. #2, Hawkestone Lawson Bros. Property Service, Box 1310, Barrie $ 925.00 780.00 2,092.00 1,161.00 1,005.00 645.00 653.00 - 6 - otion No. 24 oved by Burton, seconded by Swerdon t is recommended that the correspondence from the Barrie utomotive Flea Market Association concerning On-Site Security or the Spring Flea Market to be held June 2, 3, 4, and 5, 1988 e received and further the Administrator/Clerk advise the arrie Automotive Flea Market Association that they are atisfied with the Security outlined in their correspondence ated April 28, 1988. Carried otion No. 25 by Caldwell, seconded by Halfacre t is recommended that the correspondence from Mr. E. Gray, rincipal of the Guthrie Public School requesting permission o book the Oro Township Arena for a graduation dinner to be eld on Wednesday, June 22, 1988 be received and further, the dministrator/Clerk advise the Principal that the cost to use the ommunity Centre located within the Arena will be $150.00. Carried otion No. 26 by Swerdon, seconded by Burton t is recommended that the Report from Robert W. Small, dministrator/Clerk concerning Marg Mortson's letter dated pril 24, 1988 with regards to the method of subsidy to Ice User roups at the Oro Arena be received and adopted. Carried No. 27 by Halfacre, seconded by Caldwell t is recommended that the following correspondence be received nd filed: (a) Ministry of the Solicitor General re: JEPP Funding 1987-88 (b) Ministry of the Solicitor General re: JEPP Funding 1988-89 (c) Canada Post Corp. re: correspondence related to the opening of the new postal facility (k) Donald A. Obonsawin, Deputy-Minister, Ministry of Municipal Affairs re: Amendments to Bill 97 (Bill 59) (b) Ministry of Transportation re: purchase fo 1987 Cab and Chassis (c) Ledcor Industries Ltd. re: Wayside Pit Licence (g) Deborah M. Wylie, Committee of Adjustment, Township of Orillia re: Notice of Hearing B10/88 (b) E.C.S. re: Township of Oro Feasibility Study for library (c) Allan K. McLean, M.P. re: grant to renovate the Oro Arena otion No. 28 by Burton, seconded by Swerdon It is recommended that the Reeve and the Administrator/Clerk ign the Harbourwood Phase 2 Subdivision Agreement as presented o Council by Township Solicitor David S. White, subject to btaining an agreement for a satisfactory financial contribution from the Developer for the upgrading of the Water System. ecorded vote requested by Reeve Drury: Reeve Drury Deputy Reeve Halfacre Councillor Swerdon Councillor Burton Councillor Caldwell yea yea yea yea yea Carried - 7 - Motion No. 30 Moved by Caldwell, seconded by Halfacre Be it resolved that a By-law to Establish a Reserve Account be introduced and read a first and second time and numbered By-law No. 88-42. Carried. That By-law No. 88-42 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried Motion No. 31 Moved by Halfacre, seconded by Caldwell Be it resolved that a By-law to Adopt and Approve the 1988 Estimates and to Levy the Township's rate of Taxation for the Current Year 1988 be introduced and read a first and second time and numbered By-law No. 88-43. Carried. That By-law No. 88-43 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Recorded vote requested by Councillor Caldwell: Deputy Reeve Halfacre Reeve Drury Councillor Burton Councillor Swerdon Councillor Caldwell yea yea yea yea yea Carried. Motion No. 32 Moved by Burton, seconded by Swerdon Be it resolved that a By-law to Amend By-law No. 87-26 be introduced and read a first and second time and numbered By-law No. 88-44. Carried. That By-law No. 88-44 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Recorded vote requested by Councillor Caldwell: Councillor Swerdon Deputy Reeve Halfacre Reeve Drury Councillor Burton Councillor Caldwell yea yea yea yea yea Carried. Motion No. 33 Moved by Halfacre, seconded by Caldwell Be it resolved that a By-law to Appoint an Acting Planning and Zoning Administrator be introduced and read a first and second time and numbered By-law No. 88-45. Carried. That By-law NO. 88-45 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried. Motion No. 34 Moved by Caldwell, seconded by Burton Be it resolved that a By-law to Amend By-law No. 88-32 be read a first and second time and numbered By-law No. 88-46. Carried. That By-law No. 88-46 be read a third ime and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried. - 8 - Motion No. 35 Moved by Burton, seconded by Swerdon Be it resolved that Area in Part of the introduced and read By-law No. 88-47. a By-law to Establish a Site Plan Control Eastern Half of Lot 20, Concession 7, be a first and second time and numbered Carried. That By-law No. 88-47 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Recorded vote requested by Councillor Caldwell: Councillor Caldwell Deputy Reeve Halfacre Councillor Burton Councillor Swerdon Reeve Drury yea yea yea yea yea Carried. Motion No. 36 Moved by Caldwell, seconded by Halfacre Be it resolved that a By-law to Provide for the Sale of Part Lots 21 & 22, Concession 5, be introduced and read a first and second time and numbered By-law No. 88-48. Carried. That By-law No. 88-48 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Recorded vote requested by Councillor Caldwell: Councillor Burton Reeve Drury Councillor Swerdon Deputy Reeve Halfacre Councillor Caldwell yea yea yea yea yea Carried. NOTE: Reeve Robert E. Drury left the Chair at 9:15 p.m.; Deputy Reeve Halfacre assumed the Chair at 9:15 p.m. Motion No. 37 Moved by Swerdon, seconded by Burton Be it resolved that a By-law be established to create a reserve account for the Oro Arena improvements and further, that the funds received from the sale of Industrial Property on the 4th Line of Oro to Sandra Bertram, be reserved for the Arena Project in that amount. Motion Tabled. Motion No. 38 Moved by Drury, seconded by Caldwell Be it resolved that Resolution No. 37 be tabled. Carried. Motion No. 39 Moved by Drury, seconded by Caldwell Be it resolved that the Corporation of the Township of Oro establish a reserve in the amount of $20,000.00 to be set aside to defend the Township's borders from any external attempt to annex any portion of the Township, and further this resolution be ratified by By-law, and further that the funds be derived from the sale of the industrial property on the 4th Line to Sandra Bertram. Recorded vote requested by Reeve Drury: - 9 - Reeve Drury Councillor Burton Councillor Caldwell Deputy Reeve Halfacre Councillor Swerdon yea yea yea yea yea Carried. Motion No. 40 Moved by Caldwell, seconded by Drury Be it resolved that the Corporation of the Townshp of Oro establish a reserve in the amount of $18,000.00 to be used to facilitate the renovations of the Oro Community Centre Arena. Recorded vote requested by Councillor Caldwell: Councillor Burton Councillor Swerdon Reeve Drury Councillor Caldwell Deputy Reeve Halfacre yea yea yea yea yea Carried. Reeve Robert E. Drury assumed the Chair at 9:35 p.m. No. 41 by Burton, seconded by Swerdon Be it resolved that we go into Committee of the Whole at 9:50 p.m. Carried. Motion No. 42 Moved by Halfacre, seconded by Burton Be it resolved that we rise and report from Committee of the hole @ 10:25 p.m. Carried. otion No. 43 oved by Caldwell, seconded by Halfacre e it resolved that the Agreement of purchase and sale between he Corporation of the Township of Oro and Lloyd and Marie quire to purchase Part 3, R.P. 51R-16674 of Lot 36, Concession 1, ot be accepted. Carried. otion No. 44 oved by Halfacre, seconded by Caldwell e it resolved that the Agreement of purchase and sale between he Corporation of the Township of Oro and Yvonne Thomson to urchase Part 3, R.P. 51R-16674 of Lot 36, Concession 1, not e accepted. Carried. otion No. 45 oved by Swerdon, seconded by Halfacre e it resolved that the Agreement of purchase and sale between he Corporation of the Township of Oro and Lloyd and Marie Squire o purchase Part 8, R.P. 51R-16674 of Lot 36, Concession 1, ot be accepted. Carried. No. 46 by Swerdon, seconded by : lurotn e it resolved that the Administrator/Clerk report to Council n concerns addressed In-Camera on Mr. Len Carr's Planning pplication P10/87. Carried. _ 10 - ~ ~oved bY s~erdon. seconded bY Burton Be it resolved that the corporatiOn herebY authOrizes the Reeve and the the site plan Agreement bet~~en the of oro and ~orton youth serv.ces. of the TO~nshiP of oro . Administrator/ClerK to s.~n corporation of the To~nsh.~ carrl.ed. ~ ded bY 5~erdon ~oved bY Burton. secon Be it resolved that a By-la~ be introduced and read a first By-la~ No. 88-49. 88-49 be read a third time and finallY passed. . By-la~ NO. t~e clerK. signed and sealed bY the Reeve. carr.ed be engrossed bY 11 to confipn the proceedings of council and second time and numbered . carrl.ed. ~ ~ \\ ~ ~ \~ ~ \ \ \\ ~ ~ ~ ~ \ ~ '- ~ ~oved bY Burton. seconded bY s~erdon Be it resolved that council no~ adjOurn @ 10,35 p.m. carried. t; Ree