05 09 1988 COW Minutes
THE CORPORATION OF THE TOWNSHIP OF ORO
COMMITTEE OF THE WHOLE MEETING
REPORT NO. 88-9
MONDAY, MAY 9, 1988 @ 7:00 P.M. - COMMITTEE ROOM
he following members of Council were present:
Reeve Robert E. Drury
Deputy Reeve Thelma Halfacre
Councillor David Burton
Councillor David Caldwell
Councillor Robert Swerdon
0 present were:
Mr. Ron Robinson, Mr. Henry Sander,
Mr. Stephen Cook, Mr. John O'Kurily,
Mr. Ken Crawford, Mr. Eric Scott,
Mr. George Scott, Mr. Jim Shellswell,
Mr. David S. White and Mr. Stephen
Woodrow
Robert E. Drury chaired the meeting.
DISCLOSURE AND DECLARATION OF CONFLICT OF INTEREST
None declared.
DEPUTATIONS:
(a)
7:00 p.m.
Mr. Ron Robinson of R.G. Robinson and
Associates Ltd. spoke to the Committee
concerning the following items:
(a)
(b)
(c)
Sugarbush Subdivision Water System:
Horseshoe Highlands Water System:
Harbourwood Subdivision Water Sytem.
(This portion of the meeting was held
In-Camera)
(b)
8:25 p.m.
Mr. John O'Kurily, Chairperson, Mr. Stephen
Cook and Mr. Ken Crawford, the Hawkestone
Police Village Trustees spoke to the
Committee with regards to their 1988 Budget.
(c)
8.:35 p.m.
Mr. Eric Scott and Mr. George Scott spoke
to the Committee with regards to a
proposed subdivision to be located on
Part Lot 11, Concession 10.
(This portion of the meeting was held
In-Camera)
(d)
9:06 p.m.
Mr. David S. White, Township Solicitor and
Mr. Jim Shellswell, Chief Building Official
spoke to the Committee with regards to the
following items:
FINANCE,
(a) Hastings Subdivision:
(b) Committee of Adjustment Application A28/87
(c) Harbourwood Subdivision Phase lIB:
(d) B.A.F.M.A. Court Decision
fI'hisportionof the meeting was held In-
ADMINISTRATION AND FIRE
following correspondence and items for discussion were
sented:
Ministry of the Solicitor General re: JEPP Funding 1987-88
(communications system)
Ministry of the Solicitor General re: JEPP Funding 1988-89
(cellular phonE')
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(c) Canada Post Corporation re: correspondence related to the
opening of the new postal facility
(d) Ellen Fox, confidential correspondence re: Offer to Purchase
(e) A.M.O. re: 1988 Annual Conference
(f) C.O.R.A. re: request for information
(g) Robert W. Small, Administrator/Clerk re: hiring part-time
weekend Animal Control Officer
(h) Darlene Shoebridge, Deputy-Clerk report re: purchase of an
electronic typewriter
(i) J. Catania, Simcoeside Ratepayers re: dogs in Township Parks
(j) Ron Trivett, Golden Cleaning Services re: quotation for
carpet maintenance
(k) Donald A. Obonsawin, Deputy-Minister, Ministry of Municipal
Affairs re: Amendments to Bill 97 (Bill 59)
4.
PUBLIC WORKS
The following correspondence and items for discussion were
presented:
(a) Robert W. Small, Administrator/Clerk memo re: membership fee
for Canadian Water and Wastewater Association
(b) Ministry of Transportation re: purchase of 1987 Cab and Chassis
(c) Ledcor Industries Ltd. re: Wayside Pit Licence
(d) Ministry of Environment re: Waste Disposal Site Inspection
5.
PLANNING AND DEVELOPMENT
The following correspondence and items for discussion were
presented:
(a) Robert James, Animal Control/By-law Enforcement Officer re:
By-law No. 87-11
(b) Ontario Humane Society re: 1988 Society Agreement
(c) Jim Shellswell, C.B.O. re: Building Report for April, 1988
(d) Robert W. Small, Administrator/Clerk re: permission to reside
in a mobile trailer while a new dwelling is being constructed
(e) R.G. Robinson & Associates re: Harbourwood Subdivision
(f) Fran Hanney, B.A.F.M.A. Inc. re: On-Site Security for Spring
Flea Market
(g) Deborah M. Wylie, Committee of Adjustment, Township of Orillia
re: Notice of Hearing BlO/88
6.
COMMUNITY SERVICES
The following correspondence and items for discussion were
presented:
(a) Guthrie Public School re: use of the Oro Township Arena on
June 22, 1988
(b) E.C.S. re: Township of Oro Feasibility Study for library
(c) Allan K. McLean, M.P.P. re: grant to renovate the Oro Arena
(d) Robert W. Small, Administrator/Clerk re: Mrs. Marg Mortson's
letter
(e) Mrs. Buffi Woronka re: quilt for the New Municipal Building
Motion No.1
Moved by Burton, seconded by Swerdon
It is recommended that we go In-Camera @ 7:07 p.m. with Ron
Robinson present.
Motion No.2
Moved by Swerdon, seconded by Burton
It is recommended that we rise and report from In-Camera @
8:20 p.m.
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~otion No.3
~oved by Halfacre, seconded by Caldwell
t is recommended that we go In-Camera @ 8:32 p.m. with Eric Scott,
3eorge Scott and Lynda Aiken present.
~otion No.4
~oved by Swerdon, seconded by Burton
t is recommended that we rise and report from In-Camera
~ 9:05 p.m.
~otion No.5
~oved by Caldwell, seconded by Halfacre
t is recommended that we go In-Camera @ 9:06 p.m. with
im Shellswell and David White.
Carried
otion No.6
oved by Swerdon, seconded by Burton
t is recommended that we rise and report from In-Camera
10:30 p.m.
Carried
otion No.7
oved by Caldwell, seconded by Halfacre
t is recommended that Stewart, Esten be instructed to commence
egal action re: Hastings, to remove the Certificate of Pending
itigation from the title of the Township lands.
ecorded vote requested by Councillor Burton:
Councillor Swerdon
Reeve Drury
Deputy Reeve Halfacre
Councillor Caldwell
Councillor Burton
yea
yea
yea
yea
yea
Carried
otion No.8
oved by Halfacre, seconded by Caldwell
t is recommended that the correspondence from Mrs. Ellen Fox
ith regards to the purchase of Lot 25, Plan 979 be received,
nd further the Administrator/Clerk is to correspond with the
ownship Solicitor and request an update on this particular lot
nd further that Mrs. Fox be informed that the offer is not
ccepted and enclose a copy of Resolution No. 11 from the May 19,
987 Meeting.
ecorded vote requested by Councillor Caldwell:
Councillor Caldwell
Reeve Drury
Councillor Swerdon
Councillor Burton
Deputy Reeve Halfacre
yea
yea
nay
yea
yea
Carried
r otion No.9
roved by Halfacre, seconded by Swerdon
t is recommended that Council inform Mrs. E. Fox that the westerly
alf of Lot 25, Plan 979 will b~ retained by the Township for use as
ake access to local residents.
ecorded vote requested by Councillor Caldwell:
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Reeve Drury
Councillor Swerdon
Deputy Reeve Halfacre
Councillor Burton
Councillor Caldwell
nay
yea
yea
nay
nay
Motion Defeated.
otion No. 10
oved by Burton, seconded by Swerdon
t is recommended that the following people will attend the
988 A.M.O. Annual Conference to be held from Sunday,
ugust 21 through Wednesday, August 24, 1988: Administrator/Clerk
obert w. Small, Councillor Burton and Councillor Caldwell and
urther the following three individuals will be appointed as
oting delegates for the Township of Oro: Robert W. Small,
ouncillor Burton and Councillor Caldwell.
Carried
otion No. 11
oved by Halfacre, seconded by Caldwell
t is recommended that the correspondence from the Central Oro
atepayers Association be received and further that the
dministrator/Clerk advise the Secretary of the Ratepayers
ssociation that Item No.1 is being referred to the Road
uperintendent for a report back to Council and Items 2 and 3 have
een referred to the Township Solicitor for a report back to
ouncil: once the above individuals have reported to Council,
ouncil will correspond with the Ratepayers Group on the results
f this correspondence. Carried
otion No. 12
loved by Swerdon, seconded by Burton
t is recommended that the Report from Robert W. Small,
dministrator/Clerk concerning a Part-Time Animal Control Officer
e received and adopted. Carried
otion No. 13
~oved by Halfacre, seconded by Caldwell
t is recommended that the report from Deputy-Clerk Darlene
hoebridge concerning the purchase of an electronic typewriter
e received and adopted. Carried
otion No. 14
loved by Caldwell, seconded by Halfacre
t is recommended that the correspondence from Judy Catania,
hairperson of the Simcoeside Ratepayers Association concerning
n amendment to By-law No. 86-41 concerning dogs in Municipal
arks be received and further that the Administrator/Clerk is to
¡mend the said By-law to reflect the change requested by the
C imcoeside Ratepayers.
ecorded vote requested by Councillor Caldwell:
Councillor Swerdon
Reeve Drury
Councillor Caldwell
Deputy Reeve Halfacre
Councillor Burton
yea
yea
yea
yea
yea
Carried
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Motion No. 15
Moved by Burton, seconded by Swerdon
It is recommended that the Corporation of the Township of Oro
will not take out a membership in the Canadian Water and Wastewa
Association at this time.
Motion No. 16
Moved by Swerdon, seconded by Burton
It is recommended that we suspend Rule 7 of By-law 87-46 to allow
the meeting to proceed past the 11:00 p.m. adjournment hour.
Motion No. 17
Moved by Swerdon, seconded by Burton
It is recommended that the correspondence from the Ministry of
the Environment concerning the Site Inspection of the Township
of Oro Waste Disposal Site be received.
Motion No. 18
Moved by Burton, seconded by Swerdon
It is recommended that the Administrator/Clerk apply for a
grant under the Waste Management Improvement Program prior to
September 1, 1988 as indicated in the correspondence received
from the Ministry of Environment dated April 27, 1988.
19
Moved by Swerdon, seconded by Burton
It is recommended that the Township not have the carpet scotch
guarded as outlined in a letter from Golden Cleaning Services Inc.
dated May 3, 1988.
Motion No. 20
Moved by Caldwell, seconded by Halfacre
It is recommended that the correspondence from Bob James,
Animal Control/By-law Enforcement Officer concerning By-law
No. 87-11 be received and further that the Administrator/Clerk
the said By-law by deleting Section 10 and any clauses related
to the said Section. Carrie.
I
I
It is recommended that the Corporation of the Township of Oro I
agree to extend the contract between the Ontario Humane Society II.
in the amount of $8,400.00 which reflects a 5% increase in the,
Contract. carrie4.
II
Motion No. 21
Moved by Halfacre, seconded by Caldwell
Motion No. 22
Moved by Burton, seconded by Swerdon
It is recommended that the Report from the Chief Building Official
Jim Shellswell concerning the Building Report for the month of
April, 1988 be received. Carrie.
Motion No. 23
Moved by Halfacre, seconded by Caldwell
It is recommended that the report from Robert W. Small, Administrat r
Clerk concerning permission to reside in a mobile dwelling while
a new dwelling is being constructed be received and adopted subject
to Township Solicitor approving the Agreement and Letter of
Credit.
Carrie.
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otion No. 24
by Burton, seconded by Swerdon
t is recommended that the correspondence from the Barrie
utomotive Flea Market Association concerning On-Site Security
or the Spring Flea Market to be held June 2, 3, 4, and 5, 1988
e received and further the Administrator/Clerk advise the
arrie Automotive Flea Market Association that they are
atisfied with the Security outlined in their correspondence
ated April 28, 1988.
Carried
otion No. 25
by Caldwell, seconded by Halfacre
t is recommended that the correspondence from Mr. E. Gray,
rincipalof the Guthrie Public School requesting permission
0 book the Oro Township Arena for a graduation dinner to be
eld on Wednesday, June 22, 1988 be received and further, the
dministrator/Clerk advise the Principal that the cost to use the
ommunity Centre located within the Arena will be $150.00. Carried
otion No. 26
oved by Swerdon, seconded by Burton
It is recommended that the Report from Robert W. Small,
dministrator/Clerk concerning Marg Mortson's letter dated
pril 24, 1988 with regards to the method of subsidy to Ice
roups at the Oro Arena be received and adopted.
User
Carried
otion No. 27
by Halfacre, seconded by Caldwell
t is recommended that the following correspondence be received
nd filed:
(a) Ministry of the Solicitor General re: JEPP Funding 1987-88
(b) Ministry of the Solicitor General re: JEPP Funding 1988-89
(c) Canada Post Corp. re: correspondence related to the opening
of the new postal facility
(k) Donald A. Obonsawin, Deputy-Minister, Ministry of Municipal
Affairs re: Amendments to Bill 97 (Bill 59)
(b) Ministry of Transportation re: purchase fo 1987 Cab and Chassis
(c) Ledcor Industries Ltd. re: Wayside Pit Licence
(g) Deborah M. Wylie, Committee of Adjustment, Township of
Orillia re: Notice of Hearing B10/88
(b) E.C.S. re: Township of Oro Feasibility Study for library
(c) Allan K. McLean, M.P. re: grant to renovate the Oro Arena
otion No. 28
oved by Burton, seconded by Swerdon
It is recommended that the Reeve and the Administrator/Clerk
ign the Harbourwood Phase 2 Subdivision Agreement as presented
0 Council by Township Solicitor David S. White, subject to
btaining an agreement for a satisfactory financial contribution
from the Developer for the upgrading of the Water System.
ecorded vote requested by Reeve Drury:
Reeve Drury
Deputy Reeve Halfacre
Councillor Swerdon
Councillor Burton
Councillor Caldwell
yea
yea
yea
yea
yea
Carried
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Motion No. 29
Moved by Caldwell, seconded by Halfacre
It is recommended that the confidential correspondence from
R.G. Robinson and Associates Ltd. concerning Harbourwood Subdivis
Water System be received and further that provision be
in the Subdivision Agreement for Phase Three so that the following
upgrading be constructed and funded in whole or in part by the
Developer at a time to be decided by Council:
( 1 )
( 2 )
an in-ground 22,000 gallon reinforced concrete reservoir
designed for future expansion:
a building above the reservoir to house two vertical turbine
high lift pumps, control valves and electrical controls:
the reservoir and pumping system would be subject to M.O.E.
and Township approval and be used to automatically supplement
the existing direct pumping system.
( 3 )
Recorded vote requested by Councillor Caldwell:
Councillor Caldwell
Councillor Burton
Councillor Swerdon
Reeve Drury
Deputy Reeve Halfacre
yea
yea
yea
yea
yea
otion No. 30
by Swerdon, seconded by Burton
It is recommended that Jim Shellswell, C.B.O. be supported by
il in the enforcement of the Ontario Building Code concerning
ny and all infractions to this particular Statute.
otion No. 31
by Halfacre, seconded by Caldwell
t is recommended that the Hawkestone Police Village Budget for
988 be accepted as presented. Carried
otion No. 32
by Caldwell, seconed by Halfacre
t is recommended that the Reeve be permitted to attend a
ecycling Seminar on May 30 and 31, 1988.
Carried
otion No. 33
oved by Swerdon, seconded by Burton
t is recommended that the Committee of the Whole Meeting
or Tuesday, May 24, 1988 be rescheduled to Monday, May 30, 198
t 9:00 a.m.
otion NO. 34
oved by Burton, seconded by Caldwell
t is recommended that we do now adjourn @ 11:49 p.m.
Carried
eev