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05 16 1988 Council Minutes .' THE CORPORATION OF THE TOWNSHIP OF ORO MONDAY, MAY 16, 1988 @ 7:00 P.M. - COUNCIL CHAMBERS ONE-HUNDRED AND THIRD MEETING 1985-88 COUNCIL Council met this evening pursuant to adjournment at 7:00 p.m. with the following members present: Reeve Robert E. Drury Deputy Reeve Thelma Halfacre Councillor David Burton Councillor David Caldwell Councillor Robert Swerdon Also present were: Mr. Henry Sander, Mr. Bill Pidlysyn, Mr. Brian Litster, Mrs. Marilyn Swerdon, Mr. Stephen Woodrow, Mrs. Kinsey, Mr. G. Scott, Mr. R. Tudhope, Mr. K. Mc Mr. B. Johnston, Mr. A. Johnson, Mr. G. Anderson, Mr. L. Reevie, Mr. C. Walton, Mr. M. Packard, Mr. J. Henson, Mr. A. Mr. J. Rice, Mr. Y. Jermey, Mr. B. Hart and one member of the press. Reeve Robert E. Drury chaired the meeting. Reeve Robert E. Drury opened the meeting with a prayer. Note: One minute of silence was held in memory of Mr. Howard Dobson, a Road Employee of the Township who passed away on May 7, 1988. 1. DISCLOSURE AND DECLARATION OF CONFLICT OF INTEREST None declared. 2. CONSENT AGENDA (a) A.M.C.T., Simcoe North re: Meeting on May 18, 1988 (b) Simcoe County District Health Unit re: Working for Health Seminar (c) Ministry of Tourism and Recreation re: grant application for new Recreation Facilities Program (Soccer Field) (d) Simcoe County Archives re: donation - Story of Oro (e) Andrew S. Brandt, M.P.P. re: various pieces of proposed Provincial Statutes affecting Municipalities (f) Lake Simcoe Region Conservation Authority re: draft letter with regards to Township request to expand Authority, to be discussed at meeting to be held on May 26, 1988 (g) David H. McKee, confidential correspondence re: Harbourwood Subdivision 3. DEPUTATIONS ( a ) 8:05 p.m. Reeve Robert E. Drury and Fire Chief Paul Eenhoorn presented the Fire Serv Exemplary Service Medals to the fol members of the Oro.Fire Department: George Scott, Robert Tudhope, Ken McLeod, Brian Johnston, Allan Johnson, George Anderson, Lee Reevie, Carl Walton, Morley Packard, Johh Henson, Alex Bowman Jim Rice, Yeb Jermey, Brian Hart, Norman Langman, Tom Booth 4. REPORTS OF MUNICIPAL OFFICERS (a) Fred Haughton, Road Supt. Report re: OrojOrillia Boundary (b) Fred Haughton, Road Supt. Report re: Audubon Drainage . . ( c ) (d) ( e) ( f) ., ( g) (h) ( i) ( j ) ( k ) ( I) (m) ( n) (0 ) 5. (a) (b) ( c) (d) ( e) ( f) (g) (h) - 2 - Fred Haughton, Road Supt. Report re: Plan 626 - John Gi Fred Haughton, Road Supt. confidential report re: Windfie Estates Fred Haughton, Road Supt. Report re: clearing of snow from dumpsters Fred Haughton, Road Supt. Report re: Eldon Ayers ditch, Part Lot 2, Concession 1 Fred Haughton, Road Supt. Memo re: request for various road signs Fred Haughton, Road Supt. Memo re: request to use Committee Room or Council Chambers on May 19, 1988 Robert James, Animal Control/By-law Enforcement Officer re: Monthly Report for April, 1987 Robert W. Small, Administrator/Clerk confidential report re: replacement for the Township Planner Robert W. Small, Administrator/Clerk confidential report re: hiring of certain Day Camp Staff Robert W. Small, Administrator/Clerk Report re: Voice Activiate Pager for Arena Manager/Parks Supt. Paul Eenhoorn, Fire Chief Monthly Report for April, 1988 Paul Eenhoorn, Fire Chief Memo re: retrofit at the Old Town Hall Jim Shellswell, Chief Building Official, confidential memo re: Building Department Staff COMMUNICATIONS Oro Agricultural Society re: 1988 Grant and use of the Municipal Garage for the Fall Fair Mrs. Barbara Fear-Renshaw re: resignation from the Oro Community Centres, Parks and Recreation Committee David S. White, Township Solicitor re: confidential correspondence concerning Zamperion Barrie and District Real Estate Board re: Committee and Council Agendas Mr. Bill Pidlysny re: conversion of a single family dwell to a multi-family dwelling R.G. Robinson & Associates confidential correspondence concerning Oro Industrial Land Standing Committee on General Government, Province of Ont re: Bill 106, an Act to Amend the Municipal Elections Act Sanderson Monument Co. Ltd. re: original granite stone and date stone from Old Municipal Building Motion No. 1 Moved by Halfacre, seconded by Caldwell Be it resolved that the minutes of the Regular Meeting held on Monday, May 2, 1988 be adopted as printed and circulated. Carried Motion No. 2 Moved by Swerdon, seconded by Burton Be it resolved that the accounts as presented for the period ending Monday, May 2~ 1988 in the amount of $59,385.54 plus payroll for the period ending May 5, 1988 in the amount of $25,263.21 in accordance with the computer print-out presented to Council be approved for payment. Carried. Motion No. 3 Moved by Caldwell, seconded by Halfacre Be it resolved that the Monday, May 16, 1988 be Treasurer be authorized $40,708.01. road expenditures for the period ending accepted as presented and further the to issue cheql'es in the amount of Carried. - 3 - Motion No. 4 Moved by Burton, seconded by Swerdon Be it resolved that the recommendations listed on the Consent Agenda, Item No.5, be approved. Carried Motion No. 5 Moved by Halfacre, seconded by Caldwell Be it resolved that the Report from the Road Superintendent Fred Haughton concerning the Oro/Orillia Boundary be received and and further the Administrator/Clerk insert the statement reflecting the Road Superintendent's concerns with regards to the bridge on the 14th Line. Carried Motion No. 6 Moved by Burton, seconded by Swerdon resolved that the Report from Road Superintendent Fred concerning the Audubon Drainage be received and further the Road Superintendent be directed to inspect the ditches pooling of water; the inspection to be carried out on 17, 1988. Carried ion No. 7 by Caldwell, seconded by Halfacre resolved that the Report from Road Superintendent Fred concerning Mr. John Gilbert's letter expressing concerns regards to Plan 626 be received and further the Administrator/ , Road Superintendent and Township Solicitor prepare a ft By-law to allow for the installation of No Motorized Vehicle signs with the appropriate penalties to be reviewed by Council. Carried No. 8 by Caldwell, seconded by Halfacre Be it resolved that Road Superintendent Fred Haughton's confidential report concerning Windfield Estates Phase 2 be received and adopted. Carried tion No. 9 by Swerdon, seconded by Burton Be it resolved that the Report from Fred Haughton, Road Superintendent concerning the cleaning of snow from dumpsters be received and further the use of the Local Contractor as requested. Carried Motion No. 10 Moved by Caldwell, seconded by Halfacre Be it resolved that the Report from Road Superintendent Fred Haughton concerning Eldon Ayers ditch located on Part of Lot 2, Concession 11, be received. Carried Motion No. 11 Moved by Burton, seconded by Swerdon Be it resolved that the Memo from Road Superintendent Fred Haughton with regards to request for various .:oad signs be received. Carried - 4 - Motion No. 12 Moved by Caldwell, seconded by Halfacre Be it resolved that the Memo from Road Superintendent Fred Haughton concerning the use of the Committee Room or Council Chambers be received and further that he be advised that he may use either of the above mentioned rooms, depending upon number of participants involved in the demonstration. the Carried Motion No. 13 Moved by Swerdon, seconded by Burton Be it resolved that the Report from the Animal Control/By-law Enforcement Officer Robert James with regards to a Monthly Activity Report for April, 1988 be received and adopted. Carried Motion No. 14 Moved by Halfacre, seconded by Caldwell Be it resolved that the Report from the Administrator/Clerk Robert W. Small concerning a voice activiated pager be received and adopted. Carried Motion No. 15 Moved by Swerdon, seconded by Burton Be it resolved that the correspondence from the Oro Agricultural Society requesting a grant be received and further that the Council of the Corporation of the Township of Oro will allow the use of the three bays of the Township Garage for the Oro Fair to be held September 15, 16 & 17, 1988 in the same manner as its use in 1987. Carried Motion No. 16 Moved by Caldwell, seconded by Halfacre Be it resolved that the correspondence from Mrs. Barbara Fear- Renshaw be received and further that her resignation from the Oro Community Centres, Parks and Recreation Committee be received with regret and the Administrator/Clerk is to correspond with Mrs. Fear-Renshaw indicating the Municipality's appreciation for her service. Carried Motion No. 17 Moved by Burton, seconded by Swerdon Be it resolved that the confidential correspondence from the Town Solicitor David S. White concerning zamperion be received and further the Administrator/Clerk advise Mr. zamperion of the Solicitor's request and ascertain whether Mr. Zamperion is prepared to pay the surveying costs of the Municipality. Carried Motion No. 18 Moved by Caldwell, seconded by Halfacre Be it resolved that the correspondence from the Barrie and District Real Estate Board Incorporated be received and further that the Administrator/Clerk write this organization to ascertain what use will be made of this material and further, he is to advise the Board of the appropriate associated costs. Carried. - 5 - Motion No. 19 ~oved by Swerdon, seconded by Burton Be it resolved that the correspondence from Bill Pidlysyn with regards to conversion of single family dwelling to multi-family dwellings be referred to the Township of Oro Planning Consultant for a report back to the Planning Advisory Committee. Carried. .Motion No. 20 Moved by Caldwell, seconded by Halfacre Be it resolved that direct access for two roadways Line from the proposed Oro Industrial Park will be ,as from lots fronting on the 4th Line provided the approved by the Township and the entrances conform standards and site plan approvals are obtained. onto the 4th granted as well engineering is to Township Carried. Motion No. 21 Moved by Burton, seconded by Swerdon Be it resolved that the correspondence from the Standing Committee on General Government with regards to Bill 106 be received and filed until the next Committee of the Whole Meeting. Carried. Motion No. 22 Moved by Halfacre, seconded by Caldwell Be it resolved that the Report from the Fire Chief Paul Eenhoorn concerning the Monthly Activity Report for April, 1988 be received. Carried. IIMOtiOn No. 23 !Moved by Burton, seconded by Swerdon Be it resolved that the Memo from Fire Chief Paul Eenhoorn concern the retrofit for the Old Town Hall be received and adopted. Carried. Motion No. 24 Moved by Caldwell, seconded by Halfacre Be it resolved that the minutes of the Oro History Committee meet held on Tuesday, May 10, 1988 be received. Carried. Motion No. 25 Moved by Swerdon, seconded by Burton Be it resolved that the minutes of the Oro Community Centres, Parks and Recreation Committee Meeting held on May 5, 1988 be received and adopted. Carried. Motion No. 26 Moved by Halfacre, seconded by Caldwell Be it resolved that Report NO. Meeting held on Monday, May 9, circulated. I IMotion No. 27 Moved by Halfacre, seconded by Caldwell 88-9 of the Committee of the Whole 1988 be adopted as printed and Carried Be it resolved that in consultation with R.G. Robinson anj Associa we agree in principle to the works recommended in the Water System Report dated March 21, 1988 prepared by G. Burnham, P.Eng. for Monica Interior Design as it relates to the Sugarbush Development ~ith the matter of ownership, maintenance and operation to be pddressed by Agreement(s) satisfactory to the Township. Carried. ~ - 6 - Motion No. 28 ~oved by Swerdon, seconded by Burton I Be it resolved that in consultation with R.G. Robinson and Associates we agree in principle to the recommended work in the IReport prepared by Knox, Martin, Kretch Limited, Report on Water Supply, Storage and Distribution, prepared for Salvil Investments ,Ltd. for Horseshoe Highlands with the alternative and perhaps odified staging to be decided upon after consultation with the ownship Solicitor in the matters of the ownership, operation and aintenance and provided a satisfactory Agreement(s) can be ntered into with the owners. Carried otion No. 29 by Burton, seconded by Swerdon e it resolved that the Corporation of the Township of Oro approves f the History Committee with regards to the Church Services to e held at the African Church on Sunday, June 12, 1988 to perform he following: arrange with the Ontario provincial Police to allow parking along both County Roads in the vicinity of the said Church; (b) retain and place a portable toilet at the site; (c) write the Clowe's Women's Institute regarding the cleaning of the Church prior to this occasion and serving of refreshments after the Service; (d) type and photocopy the programs for the service. ecorded vote requested by Councillor Burton: Councillor Caldwell Deputy Reeve Halfacre Councillor Swerdon Councillor Burton Reeve Drury yea yea yea yea nay Carried. No. 30 by Caldwell, seconded by Halfacre e it resolved that Mr. Brian Litster be awarded the Township fOro's Grass Cutting Tender at the tendered price of $645.00 er cut, and further for any extra cuts the tendered amount would e $20.00 per hour providing Mr. Litster can provide the unicipality with proof of Workers Compensation Coverage and iability Insurance Coverage as indicated in the tender form. ecorded vote requested by Deputy Reeve Halfacre: Councillor Caldwell Reeve Drury Councillor Burton Deputy Reeve Halfacre Councillor Swerdon yea yea yea nay nay Carried. otion No. 31 oved by Swerdon, seconded by Burton e it resolved that Mr. N. Sneddon of the Adult Occupational Centre e advised that the Staff and Family Service Events Committee may se the Oro Arena on August 6th or 13th, 1988 at the normal rate f $400.00 per day. Carried. otion No. 32 oved by Burton, seconded by Swerdon e it resolved that the Arena Manager/Parks Superintendent be al to purchase a lawnmower; the cost of which is not to exceed the allocated amount in the 1988 Budget. Carried - 7 - otion No. 33 oved by Halfacre, seconded by Caldwell e it resolved that the firm of Ainley & Associates Ltd. be uthorized to carry out a structural examination of the Oro ommunity Centre Arena at the earliest possible date. Carried. otion No. 34 oved by Caldwell, seconded by Halfacre e it resolved that the landscaping plans for the New Municipal uilding as prepared by Mr. Alastair Crawford of the Oro Horticul I ociety to landscape the New Municipal Building be approved with he addition of 3 flag poles and the granite stone work from the ld Municipal Building, and further this work proceed as quickly s possible, exclusive of the three flag poles and granite stone ork. Carried. otion No. 35 oved by Swerdon, seconded by Burton I fe it resolved that a By-law to Adopt Amendment . ownship of Oro Official Plan be introduced and econd time and numbered By-law No. 88-50. No. 33 to the read a first and Carried. hat By-law No. 88-50 be read a third time and finally passed, be ngrossed by the Clerk, signed and sealed by the Reeve. Carried. otion No. 36 by Halfacre, seconded by Caldwell e it resolved that 'a By-law to Adopt and Approve the 1988 Estimates f the Amounts required for the Current Year 1988 and Levy the Rates or Taxation for the Current Year 1988 be introduced and read a irst and second time and numbered By-law No. 88-51. Carried. hat By-law No. 88-51 be read a third time and finally passed, be ngrossed by the Clerk, signed and sealed by the Reeve. ecorded vote requested by Councillor Caldwell: Deputy Reeve Halfacre Councillor Burton Reeve Drury Councillor Caldwell Councillor Swerdon yea yea yea yea yea Carried. No. 37 by Swerdon, seconded by Burton e it resolved that we go into Committee of the Whole @ 9:18 p.m. ith Fire Chief Paul Eenhoorn and Treasurer Henry Sander. Carried. otion No. 38 oved by Burton, seconded by Swerdon e it resolved that we rise and report from Committee of the Whole t 10:10 p.m. Carried. otion No. 39 by Burton, seconded by Swerdon e it resolved that Jim Shellswell, Chief Building Official, onfidential memo with regards to building departments be received nd further Mr. Shellswell be requested to appear before Committee f the Whole Meeting to be held May 30, 1988. Carried. - 8 - otion No. 40 oved by Caldwell, seconded by Halfacre IBe it resolved that Robert W. Small, Administrator/Clerk's Iconfidential report concerning the hiring of the 1988 Day Camp Staf be received and adopted. Carried. ~otion No. 41 ~oved by Halfacre, seconded by Caldwell · e it resolved that Robert W. Small, Administrator/Clerk's confidential report concerning the hiring of a new Township Planner e received and adopted. Carried. otion No. 42 by Burton, seconded by Swerdon e it resolved that the Agreement of Purchase and Sale between he Corporation of the Township of Oro and Wilhelmus deGroot (In Trust) to purchase Part 8, R.P. 51R-16674 of Lot 36, Concession ~e accepted. I i iRecorded vote ! I II II requested by Councillor Caldwell: Reeve Drury Deputy Reeve Halfacre Councillor Burton Councillor Swerdon Councillor Caldwell yea yea yea yea yea Carried. Irotion No. 43 oved by Caldwell, seconded by Halfacre resolved that the Agreement of Purchase and Sale between he Corporation of the Township of Oro and Wilhelmus deGroot In Trust) to purchase Part 3, R.P. 51R-16674 of Lot 36, Concession e accepted. Ifecorded vote requested by Councillor Caldwell: Deputy Reeve Halfacre yea Reeve Drury yea Councillor Caldwell yea Councillor Swerdon yea Councillor Burton yea Carried. otion No. 44 oved by Swerdon, seconded by Burton e it resolved that the confidential appraisal for Part Lot 36, oncession 1 (Parts 3 & 8) done by Mr. Gordon Andrew be eceived. Carried. otion No. 45 oved by Burton, seconded by Swerdon e it resolved that Sanderson Monument Co. Ltd. quotation with egards to the granite sign and date stone in the amount of 2,265.00 be accepted as per Mr. Sanderson's letter dated ay 13, 1988. Carried. , . . - 9 - Motion No 46 by Swerdon, seconded by Burton Be it resolved that a By-law to Confirm the Proceedings of Council be introduced and read a first and second time and numbered By-law No. 88-52. Carried t By-law No. 88-52 be read a third time and finally passed, engrossed by the Clerk, signed and sealed by the Reeve. Carried tion No. 47 by Halfacre, seconded by Caldwell it resolved that we do now adjourn @ 10:40 p.m. Carried.