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05 30 1988 COW Minutes , THE CORPORATION OF THE TOWNSHIP OF ORO COMMITTEE OF THE WHOLE MEETING R PORT NO. 88-10 MONDAY, MAY 30, 1988 @ 9:15 A.M. - COMMITTEE ROOM T e following members of Council were present: Deputy Reeve Thelma Halfacre Councillor David Burton Councillor David Caldwell Councillor Robert Swerdon A so present were: Mr. Fred Haughton, Mr. Jim Shellswell, and Mr. Paul Eenhoorn 1 C uncillor David Burton chaired the meeting. 2 ( ) 3 ( ( ( ( ( ( . ) ( j ) DISCLOSURE AND DECLARATION OF CONFLICT OF INTEREST None declared. DEPUTATIONS: 9:15 a.m. Mr. Fred Haughton, Road Superintendent spoke to the Committee concerning various Road Department Reports as well as being present to open various Road Department Tender Contracts. 11:00 a.m. Mr. Paul Eenhoorn, Fire Chief was present to review with the Committee his Report concerning the purchase of a new Fire Emergency Van. 11:15 a.m. Mr. Jim Shellswell, Chief Building Official spoke to the Committee with regards to the present work load and staff in the Building Department. FINANCE, ADMINISTRATION AND FIRE correspondence and items for discussion were presented: Michael W. Shain, Solicitor, Stewart, Esten re: confidential correspondence Oro vs. Cooks ley Michael W. Shain, Solicitor, Stewart, Esten re: confidential correspondence Oro vs. B.A.F.M.A. David S. White, Township Solicitor re: confidential corre Oro sale to Bertram Ministry of Municipal Affairs re: Bill 133 Retail Business Holidays Act Standing Committee of General Government re: Bill 106 Robert W. Small, Administrator/Clerk re: confidential report on Building Department Robert W. Small, Administrator/Clerk re: confidential report Animal Control/By-law Enforcement Officer A.M.O. News re: Bill 113 an Act to Amend the Education Act E. Fox confidential correspondence re: Lot 25, Plan 979 Review of Proof of 1988 Spring Newsletter Paul Eenhoorn, Fire Chief re: Purchase of New F~re Emergency PUBLIC WORKS following correspondence and items for discussion were presen Fred Haughton, Road Superintendent re: Mr. John Hare letter Fred Haughton, Road Superintendent Report re: Bayview Road Ratepayers Association Area Municipalities Waste Management Steering Committee re: Waste Management Master Plan Mr. & Mrs. George Anderson re: Oro Sand and Stone ryossible rezon H. Robert Barlow re: Two letters concerning garbag~ collection Dr. A. Valadka re: Hawkestone Wharf, garbage complaint Opening of various Road Department Tenders Ontario Good Roads Association re: Provincial Budget J.A. Robbins Construction Co. Ltd. quotation to supply slurry sea Miller Paving Ltd. quotation to supply slurry seal - 2 - Planning and Development he following correspondence and items for discussion were presented a) Wm. J. Dolan Planning Consultants Ltd. re: confidential correspondence re: Hastings Subdivision Gordon Wagar re: Consent Submission Bll/88 A.M.O. re: Seminar on Affordable Housing David S. White, Township Solicitor re: B.A.F.M.A., OMB Hearing Review of County of Simcoe Economic Development Questionnaire David White, Township Solicitor re: Opinion respecting the Right to Farm b) c) d) ) f) COMMUNITY SERVICES he following correspondence and items for discussion were presented a) Maurice Truax re: Dumpster Bin being moved from the Arena to the Park Ann McIntyre re: use of New Municipal Building for Playschool Meeting A & L Catering re: Catering for the Official Opening of the new Municipal Building Robert W. Small, Administrator/Clerk re: confidential report on Arena Labourer Quotation for Flags and Flag Poles, new Municipal Building b) c) d) e) OTHER BUSINESS a) The Committee discussed various requests each member of Council had received concerning the replacement of road signs and requested the Administrator to have the Road Superintendent Council an update on the amount of money budgeted for road sign and whether or not there were any funds remaining in this to purchase additional signs. of Various Roads De artment Tenders: Control Tender Price Deposit Miller Paving Ltd. Pollard Bros. $63,330.00 $62,462.50 $6,350.00 $6,246.25 8-03 Crushed Gravel Collingwood Sand & Gravel $129,990.00 $114,690.00 $13,000.00 $11,469.00 Robert Young Const. 8-04 Surface Treatin Seeley & Arnill $27,220.50 $3,000.00 8-05 Asphalt Paving K.J. Beamish $90,662.90 $94,510.00 $11,000.00 Allan G. Cook $9,500.00 tion No.1 ved by Caldwell, seconded by Swerdon is recommended that the following Road Tender Contracts be ceived and referred to Fred Haughton, Road Superintendent for a port Jack to Council: Tender 88-01 Dust Control: Tender 88-03 ushed Gravel: Tender 88-04 Surface Treating and Tender 88-05 Asphal ving. Carried - "'. ." " .. .,. ^~ . . '",.. , - 3 - otion No.2 by Swerdon, seconded by Caldwell t is recommended that the Report from Road Superintendent Fred aught on concerning Mr. John Hare be received. Carr otion No.3 by Caldwell, seconded by Swerdon t is recommended that the Report from Fred Haughton, Road uperintendent concerning the Bayview Road Ratepayers Association e received and adopted. otion No.4 by Caldwell, seconded by Swerdon t is recommended that the Road Superintendent Fred Haughton be uthorized to use both companies under Tender Contract 88-01 Dust ontrol if the low tenderer cannot provide the service within the ime requirements of the Road Superintendent. Carr otion No.5 by Swerdon, seconded by Caldwell recommended that the following two quotations to supply and slurry seal to Lakeshore Road from 7th Line to the 9th Line from (1) Miller Paving Limited $0.90/m2: (2) J.A. Robbins Construct $O.98/m2 and further the lower tender of Miller Paving accepted. otion No.6 Moved by Halfacre, seconded by Caldwell It is recommended that the Administrator/Clerk be authorized to advertise, interview and make a recommendation to Council to hire Road Department Employee to fill a recent vacancy and further done with the assistance of the Road Superintendent Fred No.7 by Swerdon, seconded by Caldwell It is recommended that the Report from Fire Chief Paul Eenhoorn concerning the purchase of new Fire Emergency Van be received and adopted. Motion No.8 Moved by Halfacre, seconded by Caldwell It is recommended that any revenue derived from the sale of 1976 Fire Vehicle be turned over to the Oro Firefighters As~ociation to be used to purchase Jaws of Life. Carr Motion No.9 Moved by Caldwell, seconded by Halfacre It is recommended that the confidential report from Robert W. Sma Administrator/Clerk concerning the Building Department Staff be received and adopted. ~ - 4 - Motion No. 10 Moved by Caldwell, seconded by Swerdon It is recommended that the confidential correspondence from Michae W. Shain with regards to Oro vs Cooksley be received, and further Jim Shellswell, Chief Building Official contact Mr. Shain and him to drop the charges. t 11 by Swerdon, seconded by Halfacre It is recommended that the confidential correspondence from Michae . Shain, Solicitor with regards to Oro vs B.A.F.M.A. be received and further, the Solicitor be instructed as follows: not to an appeal to the Court Decision until explanation from Mr. Shain be received and that a decision by Council be made at that time. Motion No. 12 Moved by Swerdon, seconded by Caldwell It is recommended that the confidential report from Robert W. Sma Administrator/Clerk concerning the Animal Control/By-law En Officer be received and adopted. Motion No. 13 Moved by Swerdon, seconded by Caldwell It is recommended that the Corporation of the Township of Oro the Association of Municipalities resolution as follows: WHEREAS Bill 100, an Act to Amend the Education Act, received reading in the Ontario Legislature on February 11, 1988: AND WHEREAS Bill 100 eliminates a municipality's right to appeal apportionment: AND WHEREAS Bill 100 removes any obligation to apportion education taxes on the basis of equalized assessment: AND WHEREAS Bill 100 does not allow municipalities which have undergone an assessment update under subsection 368b(2) of the Municipal Act to apply for a review of the apportionment in ins of errors and omissions: BE IT RESOLVED THAT the Minister of Education revise Bill 100 to explicitly reaffirm fairness and equity as the goal of the apportionment process, and to include an appeal process so that municipalities which can demonstrate that they are treated unfa by the apportionment regulations have a legitimate avenue of an independent and objective agency: AND THAT pursuant to the Freedom of Information Act, Part II, Sect 10 and 11, the Minister of Education, The Honourable Chris Ward, requested to provide the calculations and explanations of the economic logic with respect to the formulas that generate the new Assessment Equalization Factors: AND THAT the resolution be sent to the Premier of Ontario, the of Education, the Minister of Municipal Affairs: (the local) of provincial Parliament, the Leader of the Opposition Party, the Leader of the Progressive Conservative Party of Ontario and to Association of Municipalities of Ontario. Motion No. 14 Moved by Swerdon, seconded by Halfacre It is recommended that Council inform Mrs. E. Fox that the half of Lot 25, Plan 979 will be retained by the Township. - 5 - otion No. 15 oved by Caldwell, seconded by Halfacre t is recommended that the Corporation of the Township of Oro he following resolution put forward by the Area Municipalities Was anagement Steering Committee which states as follows: E IT RESOLVED THAT WHEREAS the Province of Ontario, and in particu he Ministry of the Environment have stated that the responsibility or solid waste management is that of the municipality: ND WHEREAS the Ministry of the Environment offers programs to ass nd encourage municipalities to participate in the preparation of oint Waste Management Master Plans, in the way of funding and adv ersonnel: ND WHEREAS the Master Plan for Solid Waste Management and the 'mplementation of the recommendations in that Master Plan support eeds of the municipalities who have a Joint Master Plan to receive id waste from areas other than from the areas covered by the aster Plan: OW THEREFORE BE IT RESOLVED that the Ministry of the Environment titioned by all municipalities in Ontario to initiate legislation for adoption by the Provincial Legislature which would support the establishing of a Board of Management by those municipalities that have completed a Solid Waste Management Master Plan: AND FURTHER that legislation delegate to the Board of Management and jurisdiction which would enable them to act on the Mas Plan once it receives the required provincial approvals: AND FURTHER that where a municipality outside the Master Plan is need of interim emergency assistance that the Ministry of will be required to negotiate with the Board of Management a Reciprocal Agreement which would address the future disposal of waste as a means of replacing the capacity used during the situation. Motion No. 16 Moved by Caldwell, seconded by Swerdon It is recommended that the letter from Mr. and Mrs. George concerning a possible rezoning by Oro Sand and Stone be referred the Oro Planning Advisory Committee and further that a copy be sen Mr. Uren of Oro Sand and Stone. Motion No. 17 Moved by Swerdon, seconded by Caldwell It is recommended that the Administrator/Clerk investigate the funding available to do a Master Plan for the Township's Landfill Site. Carr Motion No. 18 . Moved by Halfacre, seconded by Swerdon It is recommended that the correspondence from Mr. H. Robert concerning a recent garbage complaint be received and further that Mr. Truax and Mr. Barlow be invited to a future Committee of the Whole Meeting to review the items mentioned in Mr. Barlow's letter dated May 9, 1988. - 6 - otion No. 19 by Caldwell, seconded by Halfacre e it resolved that the letter from Dr. A. Valadka concerning the arbage at the Hawkestone Wharf be received and further that a. opy of this correspondence be sent to the Contractor Mr. Maurlce ruax for a report back to Council, and further the Arena Man~ger/ arks Supt. be requested to check the lakefront garbage contalner ites on a regular basis and furthe~ contact the garbage contractor hen the situation warrants and the Contractor to remove, empty and eturn clean bins located at three Government Docks at his expense. otion No. 20 by Caldwell, seconded by Halfacre , t is recommended that the survey received from the County of imcoe Resource Development Department be received, adopted and ent to the County of Simcoe. otion No. 21 oved by Swerdon, seconded by Halfacre t is recommended that the correspondence from Garbage Contractor r. Maurice Truax concerning the fee for moving the dumpster from he Oro Arena to the Oro Memorial Park be received and adopted and urther the Contractor remove, empty and return clean to the new ite, at cost indicated. otion No. 22 by Halfacre, seconded by Swerdon t is recommended tht the confidential correspondence from Wm. J. lanning Consultants Ltd. with regards to the proposed Hastings ubdivision be referred to the Township Solicitor David S. White for legal opinion to be received prior to June 10, 1988. otion No. 23 ved by Halfacre, seconded by Caldwell t is recommended that the correspondence from Mrs. Ann McIntyre ncerning the use of the Oro Municipal Building Committee Room to ld a Oro Station Playschool Leaders Meeting be received and further at the Administrator/Clerk advise Mrs. McIntyre that she can use e Committee Room on Thursday, June 9, 1988 at a cost of $15.00 for ean-up. Carried tion No. 24 ved by Halfacre, seconded by Swerdon is recommended that the quotation received from A & L Catering cater the Official Opening of the New Municipal Building to be ld Friday, June 17, 1988 be received and adopted. Carried M tion No. 25 M ved by Swerdon, seconded by Halfacre I is recommended that the quotation received from Heritage Flags a d Banners for the complete supply and installation of the following f ag poles to be located at the New Municipal Building be received a d adopted: two twenty-five foot internal cable flag poles at a c st of $675.00 and one thirty-foot internal cable flag pole at $ 50.00 plus installation costs of $765.00. Carried - 7 - . Quotations Received for Flags & Flag Poles: Heritage Flags & Banners: 30 Foot Interior Rope $750.00 30 Foot Exterior Rope $499.00 25 Foot Interior Rope $675.00 25 Foot Exterior Rope $450.00 Flags Unlimited: 30 Foot Interior Rope $845.00 30 Foot Exterior Rope $556.25 25 Foot Interior Rope $818.00 25 Foot Exterior Rope $530.00 Seasons: 30 Foot Interior Rope $650.00 30 Foot Exterior Rope $423.95 25 Foot Interior Rope $525.00 25 Foot Exterior Rope $399.95 by Caldwell, seconded by Swerdon t is recommended that the confidential report from Robert W. Small, Administrator/Clerk concerning the hiring of the additional Arena Labourer be received and adopted. otion No. 27 by Swerdon, seconded by Caldwell t is recommended that the following correspondence be received nd filed: (c) David S. White, Township Solicitor confidential correspondence re: Oro sale to Bertram (d) Ministry of Municipal Affairs re: Bill 113 Retail Business Holidays Act (e) Standing Committee of General Government re: Bill 106 (h) Ontario Good Roads Association re: Provincial Budget (b) Gordon Wagar re: Consent Submission Bl1/88 (c) A.M.O. re: Seminar on Affordable Housing (d) David S. White, Township Solicitor re: B.A.F.M.A. OMB Hearing (f) David White, Township Solicitor re: Opinion respecting the Right to Farm otion No. 28 oved by Caldwell, seconded by Swerdon t is recommended that we do now adjourn @ 1:30 p.m. Carrie.