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06 27 1988 COW Minutes THE CORPORATION OF THE TOWNSHIP OF ORO COMMITTEE OF THE WHOLE MEETING REPORT NO. 88-12 MONDAY, JUNE-27, 1988 @ 7:00 P.M. - COMMITTEE ROOM The following members of Council were present: Reeve Robert E. Drury Deputy Reeve Thelma Halfacre Councillor David Burton Councillor David Caldwell Councillor Robert Swerdon Also present were: Mr. Fred Haughton, Mr. George Mugford, Mr. David Arnill, Mr. Ron Robinson, Mr. Henry Sander, and Mr. David White . Reeve Robert E. Drury chaired the'meeting. 1. DISCLOSURE AND DECLARATION OF CONFLICT OF INTEREST None Declared. 2. DEPUTATIONS: (a) 7:15 p.m. Mr. George Mugford and Mr. David Arnill of Seeley and Arnill Aggregates Ltd. spoke to the Committee with regards to increasing the tonnage to be extracted from the York Sand and Gravel pit located adjacent to the 7th Line. Also present was Fred Haughton, Road Superintendent. (b) 7:35 p.m. Mr. Fred Haughton, Road Superintendent spoke to the Committee on the following items: I I Disposition of an old Township sweeper: I Service Treating of Township roads: J Slurry Seal application on the Lakeshore Road: The Road Supt. requested that the Committe consider passing a resolution to clear-cu the Road Allowance located on Lot 36, I Concession 1. . Mr. Ron Robinson of R.G. Robinson & Associates I Ltd. spoke to the Committee with regards to il the Sugarbush Water System and its operation I and maintenance. Mr. Robinson also advis.ed II the Committee he had not prepared a report I. on the operation and maintenance of the I other Township water systems due to a recent I shortage of office staff within his firm. II Mr. Henry Sander, Treasurer and Mr. Fred II Haughton, Road Supt. addressed the Committee I with regards to establishing a policy on I Inter-Departmental Charges. II I ( 1) ( 2 ) ( 3 ) ( 4 ) (c) 8:00 p.m. (d) 8:30 p.m. . (e) 9:15 p.m. Mr. David White, Township Solicitor spoke to the Committee with regards to various Township legal matters. (This portion of the meeting was held In-Camera). 3. FINANCE, ADMINISTRATION AND FIRE The following correspondence and items for discussion were presented: (a) (b) (c) R.G. Robinson and Associates Ltd. re: Oro Hills Subdivision and request to reduce their Letter of Credit Canada Post re: Oro Central Post Office Robert W. Small, Administrator/Clerk Memo re: Word Processing Training (d) (e) (f) (f) 4. - 2 - Robert W. Small, Administrator/Clerk, Memo re: Recognition of Various Groups and Individuals concerning"the opening of the New Municipal Building Henry Sander, Treasurer, Report re: Inter-Departmental Charges Confidential list of outstanding items requiring action by Township Solicitor David S. White Discussion of updating 1985 Administration Management Review (Item was referred to a future meeting) PUBLIC WORKS The following correspondence and items for discussion were presented (a) . (b) (c) (d) 5. Broadview Beach Association re: a request to reduce speed and install a three-way stop on Ward Avenue Jim Clayden, Landfill Site Supt. re: loose papers and picture Bill Logie, Barrie Terrace Ratepayers Association re: turn around on Colborne Street Draft of a letter from R.G. Robinson and Association to Indian Park Association re: Sugarbush Water System operation and maintenance COMMUNITY SERVICES The following correspondence and items for discussion were presented (a) (b) (c) (d) 6. (a) Town of Wasaga Beach re: Softball Tournament Robert W. Small, Administrator/Clerk, Memo re: Celebrations Dwight Taylor, Arena Manager/Parks Supt., Memo of a leaf blower Mr. & Mrs. J. Buckley re: Canada Day Flyer Canada Day re: purchase OTHER BUSINESS The Committee directed the Administrator/Clerk to invite the executive of the Oro Agricultural Society to a future Committee of the Whole Meeting to discuss the following: ( 1 ) Improvemenæs and ownership to the site of the Oro Fair Motion No.1 Moved by Swerdon, seconded by Burton It is recommended that the Letter of Credit for the Oro Hills I Subdivision (Jokapa-Nixon) be reduced to $40,600.00 based on the II correspondence from R.G. Robinson and Associates dated June 16, 1988.¡ Carried. Motion No.2 II It is recommended that the Memo from Robert W. Small, Administrator/ II Clerk concerning training on Word Processing be received and II adopted. Carried. , I Moved by Halfacre, seconded by Caldwell 8 Motion No.3 Moved by Burton, seconded by Swerdon It is recommended that the correspondence from Carol Nelson, President of the Broadview Beach Association concerning a request to reduce the speed limit and install a three-way stop on Ward Avenue be referred to the Road Superintendent for a report back to Council. Caried. Motion No.4 Moved by Halfacre, seconded by Caldwell It is recommended that the correspondence from Bill Logie, Chairman of the Barrie Terrace Ratepayers As ociation be received and further that this correspondence be referred to the Township Solicitor and Road Superintendent for a report back to Council. Carried. - 3 - Motion No.5 Moved by Swerdon, seconded by Burton It is recommended that Recommendation No.6 be tabled. Carried Motion No.6 It is recommended that the Administrator/Clerk send a letter to the Indian Park Association with regards to its operation and maintenance of the Sugarbush Water System as outlined in the draft letter presented by Ron Robinson and of R.G. Robinson and Associates. Motion Table. . Motion No.7 Moved by Swerdon, seconded by Burton It is recommended that we go In-Camera @ 9:25 p.m. with Township I Solici tor David White. Carriedl i I Motion No.8 I Moved by Burton, seconded by Swerdon It is recommended that we rise and report from In-Camera @ lO:29 p.m. Carried Motion No.9 Moved by Burton, seconded by Swerdon It is recommended that the Administrator/Clerk compile a Special I Council Meeting to be held on July 18, 1988 to recognize the I individuals and groups outlined in the Administrator/Clerk's I memo dated June 24, 1988. Carried Motion No. 10 Moved by Burton, seconded by Swerdon It is recommended that the Memo from Dwight Taylor, Arena Manager/ Parks Supt. concerning the purchase of a Leaf Blower be received and adopted. Carried Motion No. 11 Moved by Swerdon, seconded by Burton It is recommended that the Memo from Jim Clayden, Landfill Site Superintendent concerning loose papers and one picture be received. Carried Motion No. 12 8 Moved by Burton, seconded by Caldwell It is recommended that the Solicitor David White be permitted to act on behalf of Mr. M. Douglas as well as the Township in the sale of Half of Lot 25, Plan 979. Carried Motion No. 13 Moved by Burton, seconded by Swerdon It is recommended that the Corporation of the Township of Oro register one team in the Simcoe County Mixed Three Pitch Softball Tournament to be held Saturday, August 20, 1988. Carried - 4 - Motion No. 14 Moved by Swerdon, seconded by Burton It is recommended that the Road Superintendent Fred Haughton be authorized to advertise to clear cut the new Township road located on Lot 36, Concession 1. Recorded vote requested by Reeve Drury: Councillor Burton Reeve Drury Councillor Caldwell Deputy Reeve Halfacre Councillor Swerdon yea yea yea yea yea Carri d. . 8 L Motion No. 15 Ii i~ Moved by Burton, seconded by Swerdon ì I It is recommended that Council approve an increase in the tonnage! for the York Sand and Gravel Pit subj ect to the Township and York I anè and Gravel entering into a formal Agreement and the Township: Solicitor prepare a satisfactory Agreement. Carri d. Motion No. 16 Moved by Halfacre, seconded by Caldwell It is recommended that the Report from W. Henry Sander, Treasurer with regards to Inter-Departmental Charges be received and the Administrator/Clerk, Road Superintendent and Treasurer meet and prepare a recommendation for Council. Carri d. Motion No. 17 Moved by Halfacre, seconded by Caldwell It is recommended that the following correspondence be received and filed: 3(b) Canada Post re: Oro Central Post Office 6(b) Robert W. Small, Administrator/Clerk re: Canada Day Celebrati'ns (d) Mr. & Mrs. J. Buckley re: Canada Day Flyer Carri d. Motion No. 18 8 .. ReLlLl: ~~ I, '\ carri~r. II II I. I Ii I I Moved by Caldwell, seconded by Halfacre It is recommended that we do now adjourn @ 10:58 p.m.