09 12 1988 COW Minutes
THE CORPORATION OF THE TOWNSHIP OF ORO
COMMITTEE OF THE WHOLE MEETING
R PORT NO. 88-15 MONDAY, SEPTEMBER 12, 1988 @ 7:00 P.M. COMMITTEE ROO
:- ~...~ut:
Reeve Robert E. Drury
Deputy Reeve Thelma Halfacre
Councillor David Burton
Councillor David Caldwell
Councillor Robert Swerdon
A.so present were:
Mr. Henry Sander, Mr. William Pidlynsyn,
Mr. Venner Lambert, Mr. Gord Heath, Mr. Ernie
Jones, Mr. Bill McKibbin, Mr. Bill Percell,
Mr. Hans Baehr, Mrs. Nancy Krisp and
Mr. Dwight Taylor
Robert E. Drury chaired the meeting.
1
DISCLOSURE AND DECLARATION OF CONFLICT OF INTEREST
None declared.
2
DEPUTATIONS
( )
7:00 p.m.
Treasurer Henry Sander spoke to the Committee
with regards to his report on Township banking
services.
( )
8:30 p.m.
Mr. Venner Lambert representing various members
of the Big Cedar Board of Directors addressed
the Committee on the following issues:
( 1 )
the 13th Concession located adjacent
to Bass Lake with regards to having it
graded and the garbage removed on a
regular basis:
Big Cedar requested permission to build
a boardwalk from the cleared area at the
end of the 13th to a beach located on
their property (plans are to be submitted
by Big Cedar prior to any approval being
given) :
( 2 )
( 3 )
an area between the 12th and 13th Concessic In
on the Bass Lake Sideroad and the possibillt
of having this section of road reconstructE~:
( 4 )
a petition was then presented requesting
a paved road from the junction of Highway
No. 11 and the 11th Line to the Edgar/
Rugby Road.
( )
9:35 p.m.
Mr. Dwight Taylor, Arena Manager/Parks Supt.
addressed the Committee concerning quotations
he had received with regards to spraying
various parks in the Township this fall as well
as requesting flooring material for the players
benches within the Township arena.
3
FINANCE, ADMINISTRATION AND FIRE
T Ie following correspondence and items for discussion were presented:
( ) Orillia & District Real Estate Board re: Private Property
Week Sept. 26 - Oct. 2, 1988
( ) Frank Cowan Company Ltd. re: confidential correspondence re:
Oro vs 55613 Ontario Ltd.
( ) Mlltiple Sclerosis Society of Canada re: request for a grant
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(d) Township of Charlottenburgh re: French Language Question
on the Municipal Ballot
(e) A.M.C.T. Zone 2 Meeting and How To Session October 5 and 6, 1988
(f) Henry Sander, Treasurer, report re: Township Banking Services
(g) Ontario Hydro re: street lighting charges
(h) Robert W. Small, Administrator/Clerk report re: payment of
fees to Community Halls for Polling Places and Remuneration
for Municipal Election Personnel
(i) Township Municipal Building TimeCapsule
(j) David S. White, Stewart, Esten confidential correspondence
re: Hodgkinson
(k) David S. White, Stewart, Esten copy of correspondence sent to
Hardwood Hills Ski Club re: use of Township land
(I) Joan Fletcher, Tax Collector, memo re: attendance at Tax
Collectors Conference in Oshawa
8
4.
PUBLIC WORKS
The following correspondence and items for discussion were presented
(a) R.G. Robinson and Associates re: Inspectors Report 1 and 2,
Sugarbush Phase 3
(b) R.G. Robinson and Associates re: Inspectors Report 15 to 17,
Sugarbush Phase 3
5.
PLANNING AND DEVELOPMENT
The following correspondence and items for discussion were presented
.
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6 COMMUNITY SERVICES II
T~e following correspondence and items for discussion were presented;
(a) Margaret Mortson re: Arena Concession ~'I
(b) Minutes of the Oro Community Centres, Parks & Recreation Committ e
Meeting held Thursday, September 1, 1988
(c) Recommendations from the Oro Community Centres, Parks & Recreati n
Committee Meeting held on September 1, 1988 II
(d) Harbourwood Subdivision re: parkland II
(e) Bob Livsey, Bolin Green re: quotation on spray ing various parks II
(f) Mac Lawn Spray Co. re: quotation on spraying Oro Memorial Park II
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(a) Jim Shellswell, C.B.O. Monthly Activity Report for the month
of August, 1988
(b) Jim Shellswell, C.B.O. request to attend a Conference in Oakvill
October 2 - 5, 1988
(c) Jim Shellswell, C.B.O. request to purchase a 4 drawer lateral
filing cabinet
(d) Bev Nicolson, Township Planner report re: Oro Sand and Stone
and Mr. & Mrs. George Anderson
(e) W.D. Kirby & Associates confidential correspondence re:
389377 Ontario Ltd. Pt. Lot 11, Conc. 1
(f) Jim Shellswell, C.B.O. report re: Building Department Assistant
(g) Ministry of Housing re: Draft Policy Statement on Housing
(h) Monica Interior Design Ltd. re: Sugarbush Subdivision Agreement
(i) Special Fall Garbage Pick-Up Date
7 .
OTHER BUSINESS
(a) The Committee decided they would meet on Monday, September 19,
1988 at 6:00 p.m. to do a site inspection for proposed work
on a portion of Shelswell Park.
Motion No.1
Moved by Burton, seconded by Swerdon
It is recommended that the report from Treasurer Henry Sander
concerning banking services be received and adopted. Carried.
II
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~otion No.2
II
~oved by Caldwell, seconded by Halfacre
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~It is recommended that the week of September 26 to October 2, 1988
~e declared as private property week and further the appropriate
41dvertisement be pIa ced in the Orillia Packet & Times. Carried.
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~otion No.3
~oved by Swerdon, seconded by Burton
~t is recommended that the correspondence from the Multiple
~clerosis Society of Canada be received and further their request
~or financial support be deferred until the 1989 budget. Carried.
II
~otion No.4
~oved by Burton, seconded by Swerdon
~t is recommended that the correspondence from the Township of
~harlottenburgh be received and further the Administrator/Clerk
~dvise this Municipality of the question being placed on the
~allot by the Corporation of the Township of Oro. Carried.
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otion No.5
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oved by Caldwell, seconded by Swerdon
t is recommended that the Administrator/Clerk advise Ontario
ydro that the Corporation of the Township of Oro's policy
oncerning the payment of all maintenance and energy costs for
treet lights will be as follows: all existing subdivision
evelopments be requested to forward a letter of credit to
he Township the amount of which shall be determined by Ontario
¡
i,YdrO and the Township of Oro and further any future Subdivision
greements shall have a clause inserted to include a Letter of
redit payable to the Township to pay all future energy and
i'aintenance costs for street lights until assumed by the Township
nd further this amount is to be determined by Ontario Hydro
nd the Township. Carried.
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otlon No.6
lloved by Burton, seconded by Swerdon
ìf
t is recommended that the report from Robert W. Small, Adminis
lerk with regards to payment fees to Community Halls for polling
laces and remuneration for Election Personnel for the 1988
unicipal Election be received and adopted.
ouncillor Caldwell requested a recorded vote:
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I Deputy Reeve Halfacre
II Councillor Swerdon
ill Councillor Caldwell
1'1 Councillor Burton
I Reeve Drury
II
~otion No.7
II
#oved by Caldwell, seconded by Burton
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,t is recommended that the memo from Joan Fletcher, Tax Collector
e received and further the Administrator/Clerk advise the Tax
ollector that any seminars, conferences or other educational
I raining sessions relevant to the position and attendance will
e determined by the Treasurer in consultation with the
~.dministrator/Clerk and Council for future years and further
,ust be included in the budget estimates which is consistent
ith other staff members within the Township.
~ecorded vote requested by Councillor Burton:
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III
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yea
yea
yea
yea
yea
Carried.
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Councillor Swerdon
Councillor Burton
i Deputy Reeve Halfacre
Ii ~~~~~i~~~~y Burton
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~otion No.8
Joved by Burton, seconded by Swerdon
II
tit is recommended the members of Council and the employees wi thin
~he Municipal Building as well as Department Heads prepare
~".I.ndividual,fact sheets containing any relevant information and
pinions with respect to the Township of Oro and further that
hese fact sheets are to be completed prior to September 30, 1988
~nd placed in the Time Capsule erected within the new Administration
~entre. Carried.
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otion No.9
yea
yea
yea
yea
yea
Carried.
oved by Burton, seconded by Swerdon
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~t is recommended that the
~f the Solicitor's coments
~djustment decision.
~otion No. 10
40ved by Halfacre, seconded by Caldwell
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t is recommended that the report from Chief Building
im Shellswell concerning his monthly activity report
onth of August, 1988 be received.
Administrator/Clerk advise Mrs. Hodgkinson
concerning her recent Committee of
Carried.
Official
for the
Carried.
otion No. 11
~oved by Burton, seconded by Swerdon
~I
t is recommended that the request from the Chief Building
. fficial Jim Shellswell to attend the Annual Ontario Building
fficials Conference to be held in Oakville from October 2-5,
. nclusive, be received and further permission be granted to
ttend this conference.
1988
Carried.
otion No. 12
oved by Swerdon, seconded by Caldwell
t is recommended that the request from Jim Shellswell, Chief
uilding Official to purchase a four tier lateral filing cabinet
t a cost not to exceed $650.00 plus tax be granted. Carried.
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~otion No. 13
~oved by Swerdon, seconded by Burton
II l. .
~t is recommended that the report from Ms. Bever y Nlcolson wlth
¡:egardS to Oro Sand and Stone and Mr. & Mrs. George Anderson
e received and further the report be circulated to the By-law
I nforcement Officer and Road Superintendnet for comment. Carried.
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. otion No. 14
loved by Halfacre, seconded by Caldwell
Ilit is recoanended that the correspondence from W.D. Kirby and
~ssociates.Ltd. with respect to 389377 Ontario Limited, Part South
~alf Lot 11, Concession 1, E.P.R. be referred to the Township
~olicitor md Planning Consultant for a report back to Council
~nd furthM all costs associated with this request be charged
Ito the Developer.
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~ouncillor Caldwell requested a recorded vote:
II Councillor Caldwell yea
II Councillor Swerdon nay
II Deputy Reeve Halfacre yea
II Reeve Drury yea
II Councillor Burton yea
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~otion No. 15
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~oved by Caldwell, seconded by Halfacre
II
II
~t is recommended that the correspondence from President Jim
UeMartini of Monica Interior Design Ltd. with regards to
Ühe Sugarbush Phase Three Subdivision Agreement be referred
ÜO the Township Solicitor and Engineer for an opinion.
II
~otion No. 16
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~oved by Swerdon, seconded by Burton
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Mt is recommended that the correspondence from Mrs. Margaret
~ortson concerning the operation of the Concession Booth at the
Qro Township Arena be received and further the Administrator/Clerk
¡.:dvise her that the Municipality is tendering for the upcoming
¡eason and further he is to supply her with a copy of the said
'ender. Carried.
II
~otion No. 17
#oved by Burton, seconded by Swerdon
I,
Ët is recommended that the Oro and District Lions Club be
1'ranted permission to use the present soccer posts located at
he soccer field adjacent to Highway 11 if needed, and further
hey be given permission to install new goal posts if the old
#nes are not suitable, at their expense and further that this
#nstallat~n be done under the supervision of Township Staff.
II Carried.
~otion No. 18
~oved by Halfacre, seconded by Burton
Mt is recommended that the Township of Oro supply gravel to the
dro and District Lions Club in order to gravel the new parking
~ot adjacent to the soccer field behind the Oro Community Centre,
~rena if the Lions Club would agree to pay for the labour and
~rucking costs involved in this operation. Tabled.
II
otion No. 19
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Carried.
Carried.
oved by Swerdon, seconded by Burton
t is recommended that Recommendation No. 18 be tabled.
Carried.
otion No. 20
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moved by Halfacre, seconded by Caldwell
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~t is recommended that the minutes of the Oro Community Centres,
~I,arks and R,ecreation Committee Meeting held on Thursday,
ieptember 1, 1988 be received and adopted. Carried.
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otion No. 21
oved by Burton, seconded by Caldwell
't is recommended that the Arena Manager/Parks Supt. obtain
hree quotations for weed spr3ying Township of Oro parks and
'urther these quotations along with his recommendations be
Iresented as soon as possible to a future Council Meeting. Carried.
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~tion No. 22
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Mbved by Halfacre, seconded by Caldwell
II
I~ is recommended that the letter from Continental Homes with
r~gards to seeking permission to selectively clear necessary
t~ees and underbrush as well as seed an area between Lakeshore
R~ad and Shelswell Boulevard on the Shelswell Boulevard side
a~ well as an area running form Shelswell Boulevard to the end
o~ Coventry Court cul-de-sac be received and further the
A~ministrator/Clerk is to advise Continental Homes that they
m~y proceed with this clearing following a site visit by the
A~ministrator/Clerk and the Arena Manager/Parks Superintendent
a~d Council. Carried.
II
J.~tion No. 23
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Mwved by Halfacre, seconded by Caldwell
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I~ is recommended that the Special Fall Garbage Pick-Up shall
b~ November 3, 4 and 5, 1988 and further the Administrator/Clerk
a~vertise these dates. Carried.
II
M'tion No. 24
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M ved by Swerdon, seconded by Burton
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I is recommended that the report from Chief Building Official
J m Shellswell concerning his Building Department Assistant
b: referred to the Committee of the Whole Meeting to be held
September 26, 1988 at which time the Chief Building Official
to be present and provide the following information in the
of a report:
( ) the number of building permits issued since July 1988
( ) the number of inspections done by the following persons:
(1) Chief Building Official
(2) Chief Building Official's Assistant
( 3) Fire Chief
( ) the number of permits and inspections done by the following
Municipalities:
(1) Vespra Township
(2) Orillia Township
(3) Essa Township
( ) the number of persons responsible for the Buiding Department
in the following Municipalities:
(1) Vespra Township
(2) Orillia Township
(3) Essa Township
Carried.
tion No. 25
by Caldwell, seconded by Halfacre
is recommended that the following correspondence be received
filed:
3 b)
k)
b)
g)
Frank Cowan Company Ltd. re: confidential correspondence
re: Oro vs. 55613 Ontario Ltd.
David S. White, Stewart, Esten copy of correspondence
sent to Hardwood Hills Ski Club re: use of Township land
R.G. Robinson and Associates re: Inspectors Report 1 and 2
Sugarbush Phase 3
R.G. Robinson and Associates re: Inspectors Report 15 - 17
Sugarbush Phase 3
Ministry of Housing re: Draft Policy Statement on Housing
Carried.
4 a)
1]1.
II
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tlÞtion No. 26
II
~þved by Swerdon, seconded by Burton
~~ is recommended that the Deputy-Clerk be allowed to attend
~he How To Seminar to be held on Wednesday, October 5, 1988
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~~ Orangeville and further the Administrator/Clerk and
Deputy-Clerk be permitted to attend the Zone 2 Clerk/Treasurers
Mbeting on Thursday, October 6, 1988. Carried.
II
Mbtion No. 27
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~þved by Halfacre, seconded by Caldwell
lib is recommended that we do now adjourn @ 10:25 p.m.
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Carried.
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Clerk Robert w~