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09 19 1988 Council Minutes THE CORPORATION OF THE TOWNSHIP OF ORO MONDAY, SEPTEMBER 19, 1988 & 7:00 P.M. - COUNCIL CHAMBERS ONE HUNDRED AND SEVENTEENTH MEETING 1985-88 COUNCIL Council met this evening pursuant to adjournment at 7:00 p.m. with the following members present: Reeve Robert E. Drury Deputy Reeve Thelma Halfacre Councillor David Burton Councillor David Caldwell Councillor Robert Swerdon Also present were: Mr. Dwight Taylor, Mr. Fred Haughton, Mr. Bob Charpentier, Mr. Domencio Dimanno, Mr. Jim Scanlan, A. Poldre, H. Poldre, L. Kevis, G. Kevis, V. pariselli, Jerry Roccosanto, Valentino Azzoli, L. Marianno, Carol Koeslag, Herman Koeslag, Dennis Aiken, Mr. DeMartini and one member of the press. Reeve Robert E. Drury chaired the meeting. Reeve Robert E. Drury opened the meeting with a prayer. 1. DISCLOSURE AND DECLARATION OF CONFLICT OF INTEREST None declared 2. CONSENT AGENDA (a) R.G. Robinson & Associates letter to G.M. Sernas & Associates re: easement for Sugarbush Phase II (b) Simcoe County Engineers Office re: Intersection of Barrie Suburban Road 27 and 20 - four-way traffic count (c) County of Simcoe re: Intersection of County Roads 20 & 27 (d) Ministry of Housing re: Seminars - Building Code Changes (e) R.G. Robinson and Associates Ltd. re: revised engineering standards detail 3. DEPUTATIONS (a) 7:30 p.m. Mr. Herman Koeslag representing various ratepayers from Poplar Crescent spoke to Council with regards to the status of Poplar Crescent as an unassumed road. (b) 9:50 p.m. Road Supt. Fred Haughton addressed Council on the following items: (1) Tender Contract 87-09 Winter Sand: Seeley & Arnill Stewart Construction Cliff Varcoe $41,220.00 $39,600.00 $34,875.00 Tender Contract 87-10 Snow Removal: G. Roehner $60.00 per/hr (2) 7th Line Reconstruction (3) new Bass Lake Sideroad contractor who was to remove the wood cannot start until October 10, 1988 (c) 10:05 p.m. Mr. Dwight Taylor, Arena Manager/Parks Supt. addressed Council with regards to the following items: (1) Staff probationary period (2) Weed spraying of various perks Note: This portion of the meeting was held in Committee of the Whole - 2 - 4. REPORTS OF MUNICIPAL OFFICERS (a) Report of Livestock Valuer E. Bidwell re: injured sheep (b) Report of Livestock Valuer E. Bidwell re: registered ram killed (c) Confidential Memo from Dwight Taylor, Arena Manager/Parks Supt. re: arena employee Vicki Pritchard (d) Ms. B. Nicolson, Township Planner, request to attend Ontario Planners Conference (e) Ms. B. Nicolson, Township Planner re: Alastair Crawford request for a Leave of Absence from the Committee of Adjustment 5. COMMUNICATIONS (a) Correspondence with regards to the Petition by Residents of Poplar Crescent (b) Ministry of Agriculture and Food re: World Food Day, October 16, 1988 (c) Douglas Beven re: permission to locate a trailer on Part Lot I, Plan 1230 (d) Ronald M. Kolbe re: extension of Lakeshore Road to the 12th Concession (e) Confidential correspondence from Solicitor John Mitchell re: Lot 78, Plan 589 (f) R.G. Robinson and Associates Ltd. re: Audubon Subdivision request for a reduction in their Letter of Credit (g) Mr. Conrad MacKinnon re: confidential correspondence re: Potential Traffic Hazard (h) Mr. M. Truax, Garbage Contractor re: cost of Special Garbage Pick-Up (i) Steve White re: Whitehouse Auto Sales request to install mobile trailer to be used as an office (j) Ministry of the Solicitor General re: Fire Prevention Week October 9 - 15, 1988 (k) J.D. DeMartini, Monica Interior Design re: request for permission to construct 10 foundations at Sugarbush prior to execution of Subdividers Agreement (1) V.C. Kerrio, Minister, Ministry of Natural Resources re: Proposed enlargement of the L.S.R.C.A. 6. OTHER BUSINESS (a) Councillor Swerdon brought up the following items: (1) the need for an ambulance at the Oro Fair held on September 16th and 17th as well as having the phone fixed at the Old Town Hall; (2) weed spraying of various parks; (3) the p.a. system for the Council Chambers; (4) the gravel truck hauling route through Edgar. (b) Council directed the Road Superintendent to contact the firm of Seeley & Arnill to see if they would use the 7th Line as a haul route and further maintain this road if the trucks do use it otherwise they are to be encouraged to have their trucks use the 7th Line when returning for a load of gravel. (c) Reeve Robert E. Drury brought up the following items: (1) the recycling program for the Township of Oro; (2) a letter from the Minister of Natural Resources re: the proposed enlargement of the Lake Simcoe Region Conservation Authority. - 3 - (d) Council met at 6:00 p.m. on this date at Shelswell Park to review the proposed clearing and under brushing-to be done at Shelswell Park. Motion No. 1 Moved by Halfacre, seconded by Caldwell Be it resolved that the minutes of the Regular Meeting held on Tuesday, September 6, 1988 be adopted as printed and circulated. Carried. Motion No. 2 Moved by Swerdon, seconded by Burton Be it resolved that the accounts as presented for the period ending Monday, September 19, 1988 in the amount of $1,066,669.31 plus payroll for the period ending September 8, 1988 in the amount of $21,455.79 in accordance with the computer print-out presented to Council be approved for payment. Carried. Motion No. 3 Moved by Halfacre, seconded by Caldwell Be it resolved that the road ending Monday, September 19, and further the Treasurer be the amount of $76,630.89. expenditures for the period 1988 be accepted as presented authorized to issue cheques in Carried. Motion No. 4 Moved by Caldwell, seconded by Halfacre Be it resolved that the recommendations listed on the Consent Agenda, Item No.5, be approved. Carried. Motion No. 5 Moved by Caldwell, seconded by Halfacre Be it resolved that the report of Livestock Valuer Ernest Bidwell for Livestock injured mmed by Mr. Glen Bidwell at an estimated value of $100.00 be received and further the Treasurer be authorized to issue a cheque to Mr. Bidwell in the amount of $100.00. Carried. Motion No. 6 Moved by Burton, seconded by Swerdon Be it resolved that the report from Livestock Valuer Ernest Bidwell for livestock killed owned by Glen Bidwell at an estimated value of $200.00 be received and further the Treasurer be authorized to issue a cheque to Mr. Bidwell in the amount of $200.00. Carried. Motion No. 7 Moved by Halfacre, seconded by Caldwell Be it resolved that Township Planner Beverly Nicolson be allowed to attend the Ontario Planners Conference to be held in Toronto from October 19 to 21, 1988. Carried. Motion No. 8 Moved by Burton, seconded by Swerdon Be it resolved that whereas the resources and technology are currently available to feed the entire global population of - 4 - 5 billion, yet one out of every seven people in the world suffer from hunger and malnutrition; and Whereas food security is vital to world security, and without food security, many children are deprived of the potential to become healthy and productive human beings; and Whereas there is a worldwide network of ~ndividuals and organizations who are working against hunger observing WORLD FOOD DAY on October 16, 1988; and Whereas Ontario Government organizations, private sector organizations, voluntary agencies, educational institutions and individual citizens have joined to centre attention on the problem of world hunger by commemorating WORLD FOOD DAY; Now therefore be it proclaimed that October 16, 1988 be "WORLD FOOD DAY" in the Municipality of the Township of Oro and that all citizens will welcome the opportunity to increase their awareness of world food issues and to become involved in the search to solutions to world hunger. Carried. Motion No. 9 Moved by Caldwell, seconded by Halfacre Be it resolved that the correspondence from Mr. Douglas Bevan concerning a request to place a trailer on Part of Lot 1, Plan 1230, Concession 12, be referred to the Township Planner Ms. Beverly Nicolson for a report back to Council. Carried. Motion No. 10 Moved by Swerdon, seconded by Burton Be it resolved that the confidential correspondence from Solicitor John Mitchell concerning Lot 78, Plan 589, Township of Oro, be referred to the Township Solicitor for the information requested in Mr. Mitchell's correspondence. Carried. Motion No. 11 Moved by Halfacre, seconded by Caldwell Be it resolved that the correspondence from R.G. Robinson and Associates Ltd. concerning a request by Mr. Harry Cooper concerning a reduction in his Letter of Credit for the Audubon Subdivision be received and further the Administrator/ Clerk is to advise Mr. Cooper that his request for a reduction in the Letter of Credit cannot be granted and further that that he be requested to immediately forward to the Municipality his outstanding lot levies. Carried. Motion No. 12 Moved by Caldwell, seconded by Halfacre Be it resolved that confidential correspondence from Conrad MacKinnon be referred to the Road Superintendent and By-law Enforcement Officer to ta~e the appropriate action. Carried. Motion No. 13 Moved by Swerdon, seconded by Burton Be it resolved that the correspondence from Mr. Maurice Truax, Township Garbage Contractor be received and further the Towns~lip of Oro is in agreement to the cost of $700.00 per day for the Special Garbage Pick-Up to be held on October 20, 21 and 22, 1988. Carried. - 5 - Motion No. 14 Moved by Halfacre, seconded by Caldwell Be it resolved that the Corporation of the Township of Oro hereby declares the week of October 9th to 15th, 1988 as Fire Prevention Weex and further the Administrator/Clerk place the appropriate advertisements in both the Orillia and Barrie Newspapers. Carried. Motion No. 15 Moved by Swerdon, seconded by Burton Be it resolved that the correspondence from Poplar Crescent be referred to the Administrator/Clerk to review the Township minutes for the appropriate time period to ascertain if there were any formal resolutions concerning this correspondence. Carried. Motion No. 16 Moved by Caldwell, seconded by Halfacre Be it resolved that the petition from Township residents concerning the status of Poplar Crescent as an unassumed road be received. Carried. Motion No. 17 Moved by Burton, seconded by Swerdon Be it resolved that correspondence from Steve White re: Whitehouse Auto Sales request for permission to install a mobile trailer to be used for an office be referred to the Township Planner for a report back to Councl. Carried. Motion No. 18 Moved by Swerdon, seconded by Burton Be it resolved that the correspondence from Mr. J.D. DeMartini of Monica Interior Design and his request for the issuance of building permits prior to the registration of the Subdivision Agreement be referred to the Committee of the Whole Meeting to be held on September 26, 1988 and further Mr. DeMartini be invited to this meeting. Carried. Motion lio. 19 Moved by Caldwell, seconded by Halfacre Be it nsolved that the Administrator/Clerk advise Ontario Hydro that the Corporation of the Township of Oro policy concerning the payment of all maintenance and energy costs for street lights will be as follows: That the Township of Oro will forward to any developer the street 1ighting energy/maintenance charges invoices submitted by Ontario Hydro during the period for which a subdivider is responsible for the street lighting charges for payment without the Township accepting or acknowledging any responsibility for the ownership or for the payment of the street lighting charges and further that prior to the energization of any developer's street lighting system, a letter be signed by the developer stating that they have requested the Municipality to authorize Ontario Hydro to energize the street lighting system and that the developer is responsible to Ontario Hydro for any and all street lighting costs incurrei fOl the period covered by the Subdividers Agreement. Carried. - 6 - Motion No. 20 Moved by Halfacre, seconded by Caldwell Be it resolved that Report No. 88-15 of the Committee of the Whole Meeting held on Monday, September 12, 1988 be adopted as printed and circulated with the exception of Recommendation No.5. Carried. Motion No. 21 Moved by Swerdon, seconded by Burton Be it resolved that the Petition from the residents of Big Cedar concerning their request that a paved road be provided from the junction of Highway No. 11 and the 11th Line to the Old Barrie Road be received and further referred to the Road Superintendent for a report back to Council. Carried. Motion No. 22 Moved by Caldwell, seconded by Halfacre Be it resolved that the contract for the Part Time Building Inspector Mr. Brian Howell be extended to December 2, 1988 and further the appropriate amendment to his Appointment By-law be made. Carried. Motion No. 23 Moved by Burton, seconded by Swerdon Be it resolved that a By-law to Enter into an Agreement for the Maintenance of the Oro/ Orillia Boundary Road be introduced and read a first and second time and numbered By-law No. 88-78. Carried. That By-law No. 88-78 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried. Motion No. 24 Moved by Caldwell, seconded by Halfacre Be it resolved that a By-law to Provide for the Sale of Part of Lot 36, Concession 1, be introduced and read a first and second time and numbered By-law No. 88-79. Carried. That By-law No. 88-79 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Recorded vote requested by Councillor Swerdon: Councillor Burton Councillor Swerdon Deputy Reeve Halfacre Councillor Caldwell Reeve Drury yea yea yea yea yea Carried. Motion No. 25 Moved by Halfacre, seconded by Caldwell Be it resolved that a By-law to Submit a Question to a Vote of the Electors be introduced and read a first and second time and numbered By-law No. 88-80. Carried. That By-law No. 88-80 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Recorded vote requested by Councillor Caldwell: Councillor Caldwell Deputy Reeve Halfacre Councillor Burton Reeve Drury Councillor Swerdon Motion No. 26 - 7 - yea yea yea yea yea Carried. Moved by Halfacre, seconded by Caldwell Be it resolved that the Administrator/Clerk apply for a grant under the Ontario Multi-Material Recycling Inc. in order that the Township of Oro can initiate a Township wide recycling Program. Recorded vote requested by Reeve Drury: Reeve Drury Councillor Burton Deputy Reeve Halfacre Councillor Caldwell Councillor Swerdon Motion No. 27 yea yea yea yea yea Carried. Moved by Caldwell, seconded by Halfacre Be it resolved that the following correspondence be received and filed: 8(d) Ronald M. Kolbe re: the 12th Concession extension of Lakeshore Road to Carried. Motion No. 28 Moved by Burton, seconded by Swerdon Be it resolved that the Administrator/Clerk correspond with all municipalities adjacent to Lake Simcoe from the City of Barrie north, to ascertain if they would be in favour of becoming members of the Lake Simcoe Region Conservation Authority. Carried. Motion No. 29 Moved by Caldwell, seconded by Burton Be it resolved that Recommendation No. 22 from the Committee of the Whole Meeting of September 12, 1988 be adopted except that no mature trees be cut in the park area between Shelswell Blvd. and Lakeshore Road and that all undergrowth can be cut out to open up the view to the lake under the direct supervision of the Township of Oro Staff. Recorded vote requested by Deputy Reeve Halfacre: Councillor Burton Councillor Caldwell Reeve Drury Deputy Reeve Halfacre Councillor Swerdon Motion No. 30 yea yea yea yea yea Carried. Moved by Halfacre, seconded by Caldwell Be it resolved that the following contract tenders for the Road Department be referred to the Road Superintendent for a report back to Council: Contract 88-09 winter Sand and Contract 88-10 Sncw Removal. Carried. - 8 - Motion No. 31 Moved by Caldwell, seconded by Halfacre Be it resolved that we go into Committee of the Whole @ 10:00 p.m. with Arena Manager Dwight Taylor. Carried. Motion No. 32 Moved by Caldwell, seconded by Halfacre Be it resolved that we rise and report from Committee of the Whole @ 10:25 p.m. Carried. Motion No. 33 Moved by Halfacre, seconded by Caldwell Be it resolved that weed spraying fertilizing tender from Bolin Green be accepted and be done this fall as soon as possible. Carried. Motion No. 34 Moved by Halfacre, seconded by Caldwell Be it resolved that the confidential memo from Dwight Taylor, Arena Manager/Parks Supt. concerning Mrs. Vicki Pritchard be received and further her probationary period be extended to October 20, 1988. Carried. Motion No. 35 Moved by Caldwell, seconded by Halfacre Be it resolved that the Corporation of the Township of Oro not accept the Agreement of Purchase and Sale from Karl Menge in Trust, for a portion of the land situated on Part of Lot 16, Concession 14 and further the Offer be signed back at $8,000.00 per acre and $10,000.00 per acre for the area outlined in yellow on the attached sketch provided the Municipality can purchase this land at this price or less, and further the sale be subject to a Site Plan Agreement and if the 10,000 square foot building is not completed within 12 months, the land shall be transferred back to the Township at the purchase price. Recorded vote requested by Councillor Caldwell: Councillor Burton Councillor Caldwell Councillor Swerdon Reeve Drury Deputy Reeve Halfacre yea yea yea yea yea Carried. Motion No. 36 Moved by Burton, seconded by Swerdon Be it resolved that Council acknowledge Mr. Crawford's letter and further Council would accept a letter of resignation so that if a member of, the Committee of Adjustment is sick, Council can appoint a new member immediately. Carried. _ 9 - ~ d d bY sVJerdon Moved bY Burton. secon e Be it resolved that a By-la~ of council be introduced and read and numbered By-la~ ~o. 88-81. ead a third time and finallY That By-laVJ ~o. 88-8dlbbet~e clerk signed and sealed bY . passed. be engrOSse y' carrred. the Reeve. to confirm the proceeding~ a first and second trme . carrl.ed. ~ Moved bY S~erdon. seconded bY Burton Be it resolved that ~e do nO~ adjOurn @ 10,45 p.m. carried.